Recordkeeping, Reporting, and Documentation
What must be recorded
Know the categories: dosimetry and exposure records, survey and calibration records, leak test results, training records, inventory and receipt records, and maintenance records. Know how long each is retained and that retention periods differ by record type. A common trap is applying a single retention period to all records.
Reports and notifications
Distinguish immediate notification, twenty-four-hour or other short-interval reports, and annual or periodic reports. Know what each must contain: identity of the licensee, description of the event, doses or releases, corrective actions, and follow-up. Understand that a report is not complete until it contains the required elements, and that supplemental reports may be required.
Documentation quality
Records must be legible, attributable, contemporaneous, and retained in a retrievable form. Corrections should be made so the original entry remains discernible. Questions test whether a licensee may rely on verbal reports or on records held only by a vendor.
Worked example
A dosimeter reading exceeds a threshold. The correct sequence is to notify as required, investigate, document the evaluation, and issue a supplemental report if new information changes the initial report. Filing the initial report alone is not the answer.