Mediating an exchange workshop proposal

A fictional German school report proposes a joint Japanese-language reading workshop with an exchange group. Some participants prefer a weekend meeting, while others need an online alternative because travel is difficult. The source also contains an unrelated advertisement. The task asks for a Japanese message explaining the proposal and inviting preferences. A draft translates the advertisement, claims everyone has agreed and promises travel funding that the source never mentions. Another draft consists only of a slogan about friendship. No actual school, grant rule or official word count is supplied. The learner should select information relevant to the recipients, preserve the unresolved alternatives and use appropriate clear Japanese. The response is a source-based exercise rather than proof that a real workshop or funding arrangement exists.