Calendar Scheduling Across Time Zones
Maria in London (UTC+0) needs to schedule a 1-hour online meeting with Kenji in Tokyo (UTC+9) and Priya in New York (UTC-5). Maria proposes 10:00 AM London time on a Tuesday. Kenji's working hours are 9:00 AM to 6:00 PM Tokyo time. Priya's working hours are 8:00 AM to 5:00 PM New York time. The meeting requires all three to attend. Maria checks her online calendar, which shows the proposed time as free.
1. Convert Maria's proposed time to Kenji's and Priya's local times. Is the meeting feasible within everyone's working hours?
Read the worked answer
Maria's 10:00 AM London (UTC+0) is 7:00 PM Tokyo (UTC+9) and 5:00 AM New York (UTC-5). Kenji's working hours end at 6:00 PM, so 7:00 PM is outside his hours. Priya's working hours start at 8:00 AM, so 5:00 AM is too early. Therefore, the meeting is not feasible at that time.
2. Suggest an alternative time that works for all three, and explain how Maria can use the online calendar to find it.
Read the worked answer
A feasible time must be within 9:00-18:00 Tokyo, 8:00-17:00 New York, and reasonable for London. The overlap of Tokyo and New York working hours is 9:00-17:00 Tokyo = 0:00-8:00 UTC, and 8:00-17:00 New York = 13:00-22:00 UTC. The overlap is 13:00-17:00 UTC? Wait, Tokyo 9:00-17:00 is 0:00-8:00 UTC; New York 8:00-17:00 is 13:00-22:00 UTC. There is no overlap. Actually, Tokyo 9:00-18:00 is 0:00-9:00 UTC; New York 8:00-17:00 is 13:00-22:00 UTC. No overlap. So a meeting during both working hours is impossible. The team must compromise: e.g., early morning for Priya or late evening for Kenji. A common solution is to schedule at 7:00 AM New York (12:00 UTC), which is 9:00 PM Tokyo (outside Kenji's hours) and 12:00 PM London. Or 8:00 AM New York (13:00 UTC) = 10:00 PM Tokyo. Not good. Alternatively, 6:00 PM Tokyo (9:00 UTC) = 4:00 AM New York. So no perfect time. Maria should use the calendar's scheduling assistant to view all attendees' availability and propose a time that minimizes inconvenience, perhaps rotating. She can also use the 'Find a time' feature to see overlapping free/busy times, but since none exist, she must negotiate.