Notice with a Venue Change and a Clash
You are secretary of the Senior Secondary Literary Club. The inter-house debate was fixed for Friday, 12 September, 2:30 p.m., in Room 14. On 9 September the vice-principal says Room 14 will be used for a board practical, and the debate must move to the auditorium at 1:45 p.m. The same day, the sports captain announces a house relay final at 2:00 p.m. The notice board closes at 4 p.m. today. You must issue a notice of not more than 50 words, signed 'Secretary, Literary Club', inviting students from Classes XI-XII; participants must submit names to their house captains by 10 September, 1 p.m. You cannot change the relay or promise attendance. The original notice has already been removed. You have one attempt before the board closes.
1. Draft the notice within the 50-word limit.
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NOTICE Inter-House Debate Classes XI-XII The debate will be held on Friday, 12 September at 1:45 p.m. in the auditorium, not Room 14. Submit names to house captains by 10 September, 1 p.m. Secretary, Literary Club
Reasoning: The notice names the event, audience, new time, new venue, and deadline. It says 'not Room 14' because students may have seen the old notice. It omits the relay because the Literary Club cannot resolve the clash, and it avoids 'attendance is compulsory' because that promise is not authorised.
2. Explain two wording choices that prevent confusion.
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First, 'not Room 14' is included because the original notice was removed and some students may still remember the old venue. A bare 'auditorium' could be read as an addition rather than a replacement. Second, 'by 10 September, 1 p.m.' gives one clear deadline; 'before 10 September' would be vaguer and could be read as any time on 9 September. The notice also keeps 'house captains' rather than naming individuals, because the secretary does not know all captains' names and must not invent them.
3. Name one detail you would leave out and justify the omission.
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I would leave out the reason for the venue change, namely the board practical. It is not needed for students to act, and it may disclose another department's examination arrangements. I would also avoid mentioning the relay final: the notice cannot solve the clash, and mentioning it might imply that the debate is optional or that the Literary Club is competing with sports. A notice should give actionable facts, not internal explanations or unresolved conflicts.