Quality Management and Record Keeping
What this domain tests
Quality Management and Record Keeping tests whether you can prove that the work was done correctly: procedures, calibration, training, audits, non-conformance and records that are traceable, legible and retained.
Core rules
- The quality system covers documents, training, equipment, source inventory, dosimetry and corrective actions. Procedures must be current, approved and available at the point of use.
- Calibration records must identify the instrument, standard, date, result and next due date. A sticker alone is not a record.
- Training and authorization records must show competence for the specific task, not just attendance.
- Non-conformances are logged, investigated and closed with evidence. Recurring findings trigger a root-cause review.
- Retention periods are set by law or licence; records must be protected from loss and unauthorized alteration.
Worked example
An audit finds that a leak test was missed for one projector. Reasoning: the finding is not just a missing date; it means the source integrity was unverified. Corrective action includes removing the projector from service, performing the leak test, checking whether any exposure occurred, reviewing the schedule for all sources, and recording the closure. Simply writing will do better is not a corrective action.
Traps
Backdating records; using pencil or unsigned entries; treating calibration as valid because the instrument looks fine; filing records only electronically without backup; closing a finding without evidence.