Logistics, Supply, and Property Management
Domain 4 tests accountability for equipment and supplies from requisition to disposal. Grade 7 administrators often serve as hand-receipt holders or property custodians; the exam looks for documented custody, not memory.
Property lifecycle
- Requisition with a valid requirement and fund cite.
- Receive and inspect against the purchase order; note shortages before signing.
- Record serial numbers, location, custodian, and hand receipt.
- Inventory on schedule and reconcile differences.
- Turn in or dispose through proper channels; never discard accountable property.
Storage and maintenance
Apply shelf-life rotation, secure sensitive items, and schedule maintenance before service intervals lapse. Report damage or loss promptly and in writing.
Worked example: A laptop arrives. Reasoning: sign only after counting and inspecting; enter receipt in the property system; assign to a user by signed hand receipt; update custodian and location; schedule the next inventory. If the serial number differs, do not accept it as the same item-resolve the discrepancy before posting.
Traps that cost marks
- Hand receipts without dates or signatures.
- Undocumented loans between offices.
- Conducting inventory from memory.
- Accepting a short shipment without annotating it.
- Discarding accountable property as surplus without authority.