Written Communication and Correspondence
Domain 5 tests whether you can write clear, correctly routed correspondence that gets a decision. The exam rewards purpose-first structure, correct staffing, and records discipline.
Structure and format
- State purpose and required action in the first paragraph (BLUF).
- Identify task, suspense, POC, and attachments.
- Use plain language, active voice, and short paragraphs.
- Mark classification, privacy, and handling caveats correctly.
- Route through the chain and record the released copy.
Email and staffing
Use a descriptive subject line, limit recipients to need-to-know, and avoid replying all with sensitive data. Track staffing actions so a package is not released before required clearance.
Worked example: A memo asks for approval to attend training. Reasoning: the first sentence should say, "Request approval to attend X on dates, at cost Y." Then justify mission need, funding, and backfill. Put the suspense and POC near the ask. Avoid a long narrative history before the request.
Traps that cost marks
- Burying the request in background.
- Using the wrong format for the audience.
- Releasing without required coordination.
- Omitting classification or privacy markings.
- Failing to keep a record copy.