Museum Visit Parent Notice
The Grade 11 coordinator must send a one-paragraph notice to parents about a museum visit. Two messages arrive. Ms Kaveso's email says: 'The bus leaves at 06:45 on 12 August and returns at 17:30. Cost is N$85 per learner, covering transport and entry. Learners must bring a packed lunch and wear school uniform. Payment is due by 5 August; no refunds after 8 August.' The museum's leaflet says: 'Group entry is N$40 per learner. The museum opens at 09:00. Schools must book at least seven days ahead. No food is allowed in the galleries; there is a picnic area.' The coordinator's note says: 'Parents need the departure time, return time, total cost, payment deadline, what to bring, and what to wear. Do not mention the museum's internal entry price. Keep it to 70–90 words and use a formal tone.'
1. Which details from the two sources should appear in the parents' notice, and which should be left out? Explain your choices against the coordinator's note.
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Reasoning: the coordinator's note is a filter. Anything not on the list competes for the 70–90 words and may confuse parents.
Include:
- departure 06:45 and return 17:30 (times);
- total cost N$85 (and say it covers transport and entry);
- payment deadline 5 August;
- packed lunch and school uniform (what to bring and wear).
Leave out or treat as optional:
- the museum's N$40 group entry price-explicitly forbidden, and likely to confuse parents into thinking they pay twice;
- museum opening at 09:00-not requested and not needed by parents;
- seven-day booking rule-an administrative matter for the school;
- no refunds after 8 August-not on the required list, so omit under the word limit unless the coordinator asks;
- picnic area/no food in galleries-optional context; include only if it helps the packed-lunch instruction and the word count allows.
2. Draft the notice in 70–90 words. It must begin 'Dear Parents/Guardians' and end with a contact line.
Read the worked answer
Draft (74 words):
Dear Parents/Guardians
The Grade 11 museum visit is on 12 August. The bus leaves at 06:45 and returns at 17:30. The total cost is N$85 per learner, covering transport and entry, so no separate entry payment is required. Payment is due by 5 August. Learners must bring a packed lunch and wear school uniform. A picnic area is available for lunch. Please ensure learners arrive by 06:45.
For queries, contact the Grade 11 coordinator.
Reasoning: the draft gives all six required items, keeps a formal tone, avoids the N$40 internal price, and stays within 70–90 words. The picnic-area sentence is optional but supports the packed-lunch instruction without adding a new demand.
3. A parent asks whether the N$85 includes museum entry. Using the sources, write a one-sentence reply.
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Reasoning: the parent needs a direct answer, and the email is the authoritative source for the total cost. The leaflet's N$40 is a component, not an extra charge.
Reply: Yes-Ms Kaveso's email states that the N$85 per learner covers transport and entry, so no separate museum entry fee is payable.