Report Writing and Documentation
What the exam tests
This domain tests clear, factual, complete reports that support probable cause and survive cross-examination. Expect questions on elements of the offense, chronology, objectivity, and corrections.
Core rules
- Write in plain language, chronologically, and in the first person.
- State observable facts, not conclusions; quote statements when possible.
- Include every element of the offense and the facts supporting probable cause.
- Document exculpatory information; do not hide it.
- Correct errors properly, with initials, date, and time.
Worked example
A DWI report states: 'The vehicle crossed the fog line twice. I smelled alcohol, saw slurred speech, and heard the driver admit to drinking two beers. The driver failed the walk-and-turn with four clues.' Reasoning: each sentence gives observable facts tied to the offense and supports probable cause. A report that says only 'the driver was drunk' fails because it gives no basis for the conclusion.
Traps
- Writing conclusions without supporting facts.
- Omitting the driver's statements or exculpatory evidence.
- Using vague terms such as 'suspicious' or 'combative'.
- Altering a report without documenting the correction.