Documentation and Shipper's Declaration
Domain 7 - Documentation. This domain tests completion and checking of the Shipper's Declaration for Dangerous Goods and the associated air waybill entries.
The declaration
- Completed in English, in the prescribed layout, by a trained person acting for the shipper, and signed with name, title, place and date.
- Entries for each item: UN number, proper shipping name with technical name in parentheses for n.o.s. entries, class or division with subsidiary risk in brackets, packing group, quantity and type of packing, and the packing instruction number.
- Shipper and consignee, air waybill number, page x of y, airport of departure and destination, aircraft type limitation where relevant, and a 24-hour emergency telephone number with contact details.
- Additional handling information carries statements such as Cargo Aircraft Only, overpack details, or authorisation references for radioactive material.
Air waybill and handling
- The handling information box shows that dangerous goods are attached to the declaration; the nature and quantity box shows the same wording, with the number of pages.
Worked example
A declaration shows UN 1263, Paint, Class 3, PG II, 4 fibreboard boxes × 5 L, packing instruction 353, passenger aircraft, with an emergency number and a signature. Check: the name matches the List entry, quantity 20 L does not exceed the 5 L per package limit because each outer package holds 5 L, instruction 353 is the passenger instruction for PG II, subsidiary risk is correctly absent, and the signature is by a trained person. The air waybill must then refer to the attached declaration.
Traps that cost marks
- Quoting the class without the packing group, or omitting the packing instruction.
- Declaring a cargo-only quantity for a passenger aircraft.
- A missing or non-24-hour emergency contact.
- Omitting the technical name for an n.o.s. entry.
- Signing the declaration before the packaging and labels have been verified.