CTPO flashcards
CTPO · Build recall with a focused review session.
32 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Needs Assessment
- A pre-solicitation analysis that defines the requirement's scope, quantity, quality, delivery, and performance outcomes so the solicitation method and evaluation criteria can be chosen.
- Performance Specification
- A specification stating required outcomes or results rather than prescribing detailed methods, shifting design risk and innovation responsibility to the offeror.
- Design Specification
- A prescriptive specification that dictates materials, dimensions, and methods the contractor must follow, placing design responsibility on the buyer.
- Request for Information
- A nonbinding market research tool used to gather vendor capabilities, pricing, and solution approaches before a formal solicitation is issued.
- Independent Cost Estimate
- A buyer-prepared estimate of expected contract cost, used to test price reasonableness and confirm budget availability before solicitation.
- Evaluation Criteria Disclosure
- The rule that all evaluation factors and their relative importance must be stated in the solicitation; unstated criteria cannot support an award.
- Solicitation Amendment
- A written change to a solicitation issued to all known holders before closing, with acknowledgment typically required in the offeror's response.
- Competitive Sealed Bidding
- A method awarding to the lowest responsive and responsible bidder based on advertised specifications, suited to well-defined requirements where price drives selection.
- Offer
- A definite proposal to enter a contract, communicated to the offeree, that creates a power of acceptance upon acceptance according to its terms.
- Acceptance
- An unequivocal assent to an offer's terms; a conditional or materially different response operates as a counteroffer rather than acceptance.
- Consideration
- Something of legally sufficient value exchanged by each party, such as goods, services, or payment, that makes a promise enforceable.
- Responsiveness
- Whether an offer conforms to the material terms, conditions, and specifications of the solicitation; judged from the offer's face at opening.
- Responsibility
- Whether an offeror has the capability, integrity, resources, and record to perform; determined from sources outside the offer itself.
- Best-Value Tradeoff
- An award decision weighing price against stated non-price factors, documented to show the selected offer represents the greatest overall value.
- Competitive Range
- The group of offerors whose proposals are most highly rated and therefore eligible for discussions and final evaluation.
- Meaningful Discussions
- Communications that identify deficiencies and significant weaknesses to in-range offerors so they have a fair chance to revise proposals.
- Late Offer Rule
- An offer received after the closing time is generally rejected unless the delay was caused by the receiving office or an authorized transmission method.
- Contract File
- The official record containing the solicitation, offers, evaluation documentation, award, modifications, and payment history for a procurement.
- Changes Clause
- A contract provision allowing the buyer to order changes within the general scope, with price and schedule adjustment where the change increases cost.
- Constructive Change
- An undefinitized change arising from the buyer's conduct, such as demanding extra work, that may entitle the contractor to an equitable adjustment.
- Cardinal Change
- A modification so far beyond the original scope that it effectively constitutes a new procurement, requiring a new competition rather than a change order.
- Acceptance of Goods
- The buyer's documented determination that delivered items conform to contract requirements, triggering payment and warranty obligations.
- Three-Way Match
- A payment control comparing the purchase order, receiving report, and invoice to confirm quantity, price, and delivery before approving payment.
- Contract Closeout
- The final administrative process verifying delivery and acceptance, settling claims, deobligating unused funds, and closing the contract record.
- Cure Notice
- Written notice giving the contractor a stated period to correct a performance failure before the buyer may terminate for default.
- Termination for Convenience
- The buyer's unilateral right to end the contract when in its interest, with the contractor entitled to payment for work done and settlement costs.
- Chapter 2155
- The Texas Government Code chapter governing the state purchasing and general services system, including competitive purchasing duties for state agencies.
- Chapter 2269
- The Texas Government Code chapter authorizing alternative project delivery methods, such as design-build and construction manager-at-risk, for public works.
- Chapter 572
- The Texas Government Code chapter on personal financial disclosure and standards of conduct for state officers and employees, addressing conflicts of interest.
- Substantial Interest Conflict
- A situation where a public employee or official has a personal financial stake in a contracting party, allowing the contract to be voided.
- Cooperative Purchasing
- Purchasing through state-negotiated contracts or interlocal agreements, allowing a political subdivision to rely on another entity's competitively awarded contract.
- Public Information Act
- Texas law making government procurement records open to public request, subject to specific statutory exceptions such as proprietary trade secrets.