Adobe Document Cloud Business Practitioner flashcards

32 cards. Read the term and the definition here. The deck at the top of this page is optional.

PDF ISO standard

PDF is standardized as ISO 32000, which defines the file structure, objects, and rendering model so documents display consistently across compliant viewers and platforms.

PDF/A archival subset

PDF/A is an ISO subset of PDF designed for long-term archiving; it forbids external dependencies such as linked fonts and requires embedded fonts and no encryption.

Acrobat Standard vs Pro

Acrobat Standard creates, converts, and signs PDFs; Acrobat Pro adds redaction, PDF optimization, document comparison, preflight, and advanced accessibility and print-production tools.

PDF Portfolio defined

A PDF Portfolio is a container PDF that packages multiple files of different formats into one document with a navigable component interface, unlike a merged single PDF.

Reader capabilities

Free Adobe Acrobat Reader can view, print, comment on, fill and sign PDFs, but cannot create PDFs from other formats or apply document-level passwords and permissions.

Document Cloud scope

Adobe Document Cloud is the cloud service layer combining Acrobat, Acrobat Sign, and cloud storage connectors, enabling create, share, sign, and track workflows across devices.

Cloud storage connectors

Connectors let Acrobat open, edit, and save files directly in repositories such as SharePoint, OneDrive, Google Drive, and Box without manual download and re-upload.

Business use case routing

A common Document Cloud pattern routes contracts from a business system through Acrobat Sign for signature, then stores the signed PDF and audit trail back in the system.

OCR searchable PDF

Optical character recognition adds a text layer over scanned page images, producing a searchable, selectable PDF that can also be exported to editable formats.

Create PDF vs print

Acrobat's Create PDF uses the source application's PDF engine and preserves structure like tags and links; Print-to-PDF depends on the print driver and often loses structure.

Optimize PDF purpose

Reduce File Size downsamples images and removes redundant objects to shrink a PDF; Save As Other Optimized PDF exposes per-object settings such as image quality and discard options.

Combine Files behavior

Combine Files merges multiple source documents into a single PDF and can build bookmarks from filenames; the original source files remain unchanged on disk.

Export PDF requirement

Exporting a PDF to Word or Excel works directly on text-based PDFs; scanned PDFs must first be OCR-processed or the export produces images rather than editable text.

Compare Documents output

Compare Documents analyzes two PDF versions and produces a side-by-side view plus a summary report listing text and image differences between them.

Action Wizard function

Action Wizard runs a saved, repeatable sequence of commands such as OCR, optimize, watermark, and secure across many files in a single batch operation.

AcroForm vs XFA

AcroForm is the classic PDF form field model with broad viewer support; XFA is a dynamic XML form model not supported in all viewers, so conversion to AcroForm improves compatibility.

PDF/X print subset

PDF/X is an ISO subset of PDF for reliable print exchange; it constrains color, font embedding, and transparency to ensure consistent commercial printing output.

Sign workflow sequence

An Acrobat Sign agreement moves from preparation through sending, recipient signing in the configured order, and final distribution of the signed PDF plus audit report.

Approver recipient role

An Approver reviews and approves an agreement without applying a signature, and can be placed in the routing order before signers complete their fields.

Certified recipient role

A Certified Recipient receives a copy of the completed and signed agreement for record-keeping but does not sign or approve it during the workflow.

Sequential signing order

In sequential signing, each recipient is notified only after the previous participant completes their action, enforcing a strict chain of signatures.

Parallel signing order

In parallel signing, all recipients are notified simultaneously and can sign in any order, which shortens cycle time when signatures are independent.

Audit report evidence

The Acrobat Sign audit report is a tamper-evident PDF listing each event with timestamps and IP addresses, serving as the evidentiary record of the transaction.

ESIGN and UETA

The US ESIGN Act and UETA grant electronic signatures the same legal effect as handwritten ones when intent to sign and consent to electronic records are shown.

eIDAS signature tiers

EU eIDAS defines Simple, Advanced, and Qualified electronic signatures; Qualified signatures use a certified device and carry the strongest legal presumption of validity.

Agreement expiration setting

Expiration sets a deadline after which recipients can no longer sign an agreement; reminders can be scheduled separately to prompt recipients before that deadline.

Document Open password

A Document Open password encrypts a PDF so the file cannot be opened without the password; it is distinct from the Permissions password that controls restrictions.

Permissions password

A Permissions password prevents recipients from changing restrictions such as printing, copying, or editing; the restrictions are enforced by compliant PDF readers.

Certificate encryption

Certificate security encrypts a PDF using a recipient's public key so only the holder of the matching private key can decrypt and open the document.

Redaction process

Redaction requires marking content, applying redactions to permanently strip underlying text and images, then sanitizing to remove hidden data before release.

Sanitize Document

Sanitize Document removes hidden information such as metadata, embedded attachments, comments, form data, and scripts so a PDF can be safely shared externally.

Admin Console roles

The Adobe Admin Console manages users, product profiles, identity types, and license assignment; product profiles map users to the entitlements of a specific product.