Records, Reporting and Program Administration
Program records
A cross-connection control program depends on accurate records. The assembly inventory should identify owner, address, assembly type, make, model, size, serial number, location, hazard, and required test frequency. Each test report should show the tester’s name and certification, gauge identification and calibration date, test date, pressures and results, repairs, and the assembly’s pass or fail status. Reports must be complete, legible, and submitted to the AHJ or water supplier within the required time.
Administration includes tracking test due dates, notifying owners, following up on failed assemblies, verifying retests, and maintaining records for the required retention period. Public notification and enforcement procedures vary by jurisdiction. A tester’s job does not end with the field test; the report is the legal record of performance.
Traps: missing serial numbers, mismatched gauge calibration dates, testing before the due date but submitting late, and closing a failure without a documented retest. Another common error is sending reports to the wrong authority or assuming a verbal notification satisfies the rule.
Worked example
An assembly fails on March 1. The report must identify the failure, the repair, and the retest result. If the AHJ allows 30 days to correct, calendar the retest and submit the passing report before the deadline. Rule of thumb: if the record cannot be matched to the assembly, the gauge, and the tester, it is incomplete.