CPRA flashcards
CPRA · Build recall with a focused review session.
32 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Pre-award phase
- The period from identifying a funding opportunity through proposal preparation, internal review, submission, and award negotiation, ending when an award is executed or the proposal is declined.
- Funding opportunity announcement
- A sponsor's published notice describing program purpose, eligibility, required application components, review criteria, and deadlines; it governs what may be submitted and how it is evaluated.
- Budget justification
- A narrative explaining and supporting each proposed cost, connecting expenditures to project activities and demonstrating allowability, allocability, and reasonableness to reviewers and sponsors.
- Modified total direct costs
- A negotiated indirect cost base that excludes items such as equipment, capital expenditures, and the portion of subawards beyond a specified threshold, as defined in the applicable cost principles.
- Cost sharing
- Project costs borne by the applicant or a third party rather than the sponsor; when required or voluntarily committed, they must be documented, verifiable, and tracked as a binding obligation.
- Subrecipient
- An entity that receives a subaward to carry out part of the sponsored program and is responsible for programmatic decision-making, requiring a subaward agreement and flow-down of applicable terms.
- Contractor
- A vendor providing goods or services within normal business operations, operating under a procurement contract rather than a subaward, and generally not responsible for programmatic decisions.
- Current and pending support
- A disclosure listing a researcher's active and proposed funding, including effort commitments and overlap, used by sponsors to assess commitment and potential duplication of support.
- Just-in-time request
- A sponsor request for updated or missing information, such as other support or compliance approvals, made after peer review but before an award is issued.
- Facilities and administrative costs
- Indirect costs incurred for common or joint objectives that cannot be readily assigned to a specific project, recovered through a negotiated rate applied to an approved base.
- Institutional routing
- The internal process by which a proposal is reviewed and approved by departmental and central offices for budget accuracy, compliance, and authorization before submission to the sponsor.
- Proposal deadline
- The sponsor-specified date and time by which an application must be submitted; late submissions are generally rejected unless the sponsor grants a documented exception.
- Letter of intent
- A brief pre-application notice sometimes required by a sponsor indicating an institution's plan to submit, used for planning review panels and often carrying eligibility consequences.
- Direct costs
- Costs that can be identified specifically with a particular sponsored project with a high degree of accuracy, such as salaries, supplies, and travel.
- Indirect cost rate agreement
- A negotiated document between an organization and its cognizant federal agency establishing the rates and bases used to recover facilities and administrative costs on sponsored agreements.
- Effort commitment
- The proportion of a person's time pledged to a project, often expressed in person-months; committed effort becomes a binding obligation once the award is accepted.
- Uniform Guidance
- The federal cost principles, administrative requirements, and audit rules for grants and cooperative agreements, codified at 2 CFR 200 and adopted by many federal sponsors.
- Allowability
- A cost test asking whether a charge is permitted by the sponsor's terms, applicable regulations, and institutional policy; unallowable costs cannot be charged to a sponsored award.
- Allocability
- A cost test requiring that a charge benefit the project and be assignable in proportion to the relative benefit received, supported by documentation of that benefit.
- Reasonableness
- A cost test asking whether a prudent person would incur the charge under similar circumstances, considering arm's-length bargaining and market prices.
- Consistency
- A cost principle requiring that similar costs be treated the same way across all activities, whether sponsored, instructional, or administrative, to prevent cost shifting.
- Principal investigator
- The individual responsible for the scientific and technical direction of a project, including conduct of work, expenditure oversight, reporting, and compliance with sponsor terms.
- Sponsored programs office
- The central institutional unit that reviews and submits proposals, negotiates and accepts awards, interprets sponsor policy, and provides oversight of sponsored project administration.
- Conflict of interest disclosure
- The required reporting of significant financial interests that could affect research objectivity, triggering institutional review and possible management plans before or during an award.
- Institutional review board
- A committee that reviews and approves research involving human subjects to protect participant welfare, ensuring compliance with federal regulations and institutional policy.
- Institutional animal care and use committee
- A committee that reviews and approves research involving animals, ensuring humane care and compliance with federal animal welfare regulations and institutional requirements.
- Award negotiation
- The process of reconciling sponsor terms with institutional policy and proposed scope, budget, and period of performance before an award is accepted and executed.
- Period of performance
- The span of time during which a recipient may incur costs and conduct work under an award, including any approved no-cost extension periods.
- No-cost extension
- An approval extending the project end date without additional funding, allowing completion of remaining work and expenditure of unobligated balances within the approved budget.
- Prior approval
- Written sponsor authorization required before certain post-award changes, such as budget reallocations above a threshold, changes in key personnel, or scope revisions.
- Closeout
- The final phase of an award in which final reports, deliverables, and financial reconciliation are submitted, and unexpended balances are returned or resolved per sponsor terms.
- Single audit
- An organization-wide audit required when an entity expends a threshold amount of federal funds in a fiscal year, testing internal controls and compliance with federal program requirements.