CAPE Accounting Unit 1 common mistakes
CAPE Accounting Unit 1 · Understand the traps and how to avoid them.
Recording the collection of an existing customer receivable as a second sale.
Cash timing is confused with the earlier earning and recording of revenue.
What to do instead
Trace the original credit sale and then record collection as an increase in bank and a decrease in the receivable. Check that revenue has been recorded only once.
When preparing a bank reconciliation statement, the candidate adjusts the cash book balance for items that belong only in the bank statement (unpresented cheques, uncredited deposits) or adjusts the bank statement balance for items that belong only in the cash book (bank charges, standing orders, dishonoured cheques), producing a statement that never reconciles.
Candidates confuse the two stages of the reconciliation: updating the cash book for items the business has not yet recorded, and then explaining the remaining difference between the corrected cash book and the bank statement using timing items. The terminology 'bank statement balance' and 'cash book balance' is used interchangeably in their notes.
What to do instead
First update the cash book for genuine unrecorded bank receipts, charges and errors. Then use timing differences to reconcile: adjusted cash-book balance plus unpresented cheques minus uncredited deposits equals the favorable bank-statement balance under this signed convention. Reversing the starting side requires reversing those timing adjustments.
When correcting errors, the candidate writes a journal that corrects the symptom (for example, debiting the account that is wrong) rather than the difference between what was recorded and what should have been recorded, and cannot compute the suspense account entry for errors of partial omission or commission.
Candidates treat each correction as a fresh double entry instead of a delta. They also fail to check whether the original error affected the trial balance agreement at all, so they create suspense entries for errors that never entered the suspense account.
What to do instead
For each error, write the entry that was actually made and the entry that should have been made, then post only the net difference to each affected account. State explicitly whether the error caused the trial balance to disagree (errors of partial omission, one-sided entries, addition errors, transposition affecting one side only) or not (errors of principle, complete omission, compensating errors, transposition affecting both sides equally). Reconcile the opening and closing suspense account balance as a final check.
When entering adjustments in the final accounts of a sole trader, the candidate writes the adjustment into the trial balance figures instead of showing it as a separate line in the trading, profit and loss account or balance sheet, so the effect of the adjustment is lost or double-counted.
Candidates memorise the list of year-end adjustments (accruals, prepayments, depreciation, closing stock, bad debts, drawings of goods) but never learn the double entry behind each one, so they treat the trial balance as a worksheet to be edited rather than a set of ledger balances awaiting adjustment.
What to do instead
For every adjustment, first write the double entry in ledger T-account form (e.g. Dr Rent expense, Cr Accruals), then decide which leg is a profit and loss item and which is a balance sheet item. Practise by taking a trial balance, listing adjustments, and producing a two-column working showing each ledger account's original balance, the adjustment, and the final figure used in the statements.
In company financial statements, the candidate presents the statement of financial position without separating share capital, share premium, revaluation reserve, retained earnings and non-controlling interest, and treats a debenture issue as share capital or omits the accrued debenture interest from the profit and loss charge.
Candidates carry over the sole trader format and add 'share capital' as a single line. They do not distinguish equity from liabilities, and they forget that debenture interest is a finance cost accruing over time regardless of whether it has been paid.
What to do instead
Separate actual equity components from borrowings and accrued finance costs. Non-controlling interest belongs to consolidated group statements when applicable, not automatically to a standalone company. Measure debt and finance cost using the supplied model; nominal value is not a universal carrying amount.
In manufacturing accounts, the candidate includes administration and selling overheads in factory overhead, omits work in progress adjustments, or values closing finished goods at prime cost rather than at factory cost, so gross profit and the manufacturing profit are both wrong.
Candidates do not understand that the manufacturing account ends at factory cost and that the trading account begins there. They also confuse raw material purchases with raw materials consumed and forget to adjust for opening and closing stock of raw materials and work in progress.
What to do instead
Build the manufacturing account in sequence: direct materials consumed (opening stock plus purchases less closing stock), direct labour, direct expenses, prime cost, factory overheads, add opening work in progress, less closing work in progress, giving factory cost of goods completed. Transfer that figure to the trading account as the cost of goods manufactured, then add opening finished goods and deduct closing finished goods. Keep administration and selling costs strictly in the profit and loss account.
Using selling price as inventory value without deducting the supplied completion and selling costs.
The difference between a sales-price observation and net realisable value is overlooked.
What to do instead
Calculate net realisable value using the actual completion and selling costs supplied, compare it with the applicable cost amount, and record only the write-down required by the stated model.
When computing depreciation and disposals, the candidate charges a full year's depreciation in the year of acquisition and in the year of disposal, or calculates the profit or loss on disposal from the sale proceeds against the original cost rather than the net book value at the date of disposal.
Candidates copy the depreciation figure from the prior year and fail to apply the business's policy on part-year charges. The disposal account is treated as a single subtraction rather than a working that clears accumulated depreciation, removes cost, records proceeds, and balances to the profit or loss on disposal.
What to do instead
Always open a disposal account: debit it with the cost of the asset, credit it with accumulated depreciation to the date of disposal, credit it with sale proceeds, and balance the account to the profit and loss account. Apply the stated policy explicitly, for example a full year in the year of acquisition and none in the year of disposal, and show the depreciation charge for each class of asset as a separate working before it enters the profit and loss account.
In cash flow statements, the candidate starts from the profit figure without adjusting for non-cash items and working capital movements, or classifies interest paid, dividends paid and taxation in the wrong section, so the statement does not reconcile to the movement in cash and cash equivalents.
Candidates learn the three headings but not the logic of converting accrual profit to cash. They also guess at classifications instead of applying a consistent convention, and they forget to reconcile the opening and closing cash and cash equivalents as a final proof.
What to do instead
Identify the starting profit measure and the stated classification convention. Reverse non-cash items and relevant non-operating gains or expenses, adjust inventory and operating receivables/payables, and avoid deducting interest twice. Prepare investing and financing sections and reconcile the final net cash movement to the opening and closing balances.
In partnership accounts, the candidate appropriates profit by simply sharing the residual profit in the profit-sharing ratio and ignores interest on capital, partners' salaries, interest on drawings, and the distinction between the appropriation account and the current accounts.
The mechanics of the appropriation account are taught as a formula to memorise rather than as a sequence, so candidates forget that interest on capital and salaries are deducted before the residual ratio split, and they post drawings directly against capital instead of through current accounts.
What to do instead
Build the appropriation account in a fixed vertical order every time: profit for the year, less interest on capital, less partners' salaries, add interest on drawings, then residual shared in ratio. Separately draw up the current account for each partner with opening balance, salary, interest on capital, share of residual profit on the credit side and drawings and interest on drawings on the debit side, and check that the total of all current accounts plus capital accounts reconciles to total partners' funds.
In not-for-profit and public sector questions, the candidate prepares a trading and profit and loss account and a capital account for the organisation, or treats subscriptions in arrears and in advance as income of the current period without adjusting, and ignores the distinction between the receipts and payments account and the income and expenditure account.
Candidates apply the sole trader template to every organisation. They do not grasp that a receipts and payments account is a cash summary while an income and expenditure account is prepared on an accruals basis, and they forget that a surplus is not profit and accumulated fund is not capital.
What to do instead
Convert the receipts and payments account into an income and expenditure account by adjusting for accruals, prepayments, subscriptions written off and depreciation, then prepare a statement of financial position showing accumulated fund plus surplus for the year plus life membership or donations capitalised. Practise a subscriptions working that starts with cash received and ends with the income for the period after adjusting for opening and closing arrears and advances.