ICDL Documents (ICDL) cheat sheet

Ctrl+S saves the active document; Ctrl+Z undoes the last action; Ctrl+Y redoes it; Ctrl+P opens the print dialog.

Ctrl+F opens Find, Ctrl+H opens Find and Replace; Replace All applies the change to every match in the document at once.

Cut (Ctrl+X) removes the selection to the clipboard; Copy (Ctrl+C) duplicates it; Paste (Ctrl+V) inserts clipboard contents at the cursor.

The undo history in most word processors is limited and cleared when the document is closed; Save does not commit undo history to disk.

Ctrl+Home moves the cursor to the start of the document; Ctrl+End moves it to the end; Home and End move within the current line.

Word wrap automatically moves text to the next line at the margin; only a manual Enter (paragraph mark) starts a new paragraph.

A red wavy underline typically flags a spelling issue and a blue or green wavy underline flags a grammar issue; they are proofing marks, not stored formatting.

The status bar commonly reports page number, word count, and language; the word count excludes or includes text boxes depending on the option set.

Character formatting applies to selected text (font, size, bold, italic, underline, colour); paragraph formatting applies to whole paragraphs even if only part is selected.

A font size is measured in points; 1 point equals 1/72 of an inch, so 72-point text is one inch tall.

Bold (Ctrl+B), Italic (Ctrl+I), and Underline (Ctrl+U) are toggles; pressing the shortcut again removes the attribute.

Paragraph alignment options are left, centre, right, and justified; justification stretches spaces so both edges are flush.

Line spacing sets the vertical distance between lines within a paragraph; paragraph spacing sets the gap before or after a whole paragraph.

Indentation shifts the paragraph edge relative to the margin; a first-line indent affects only the first line, a hanging indent affects all lines except the first.

Styles store a named bundle of formatting; applying a style updates every character or paragraph that uses it, and modifying the style updates them all at once.

Format Painter copies formatting from a selected source to another selection; double-clicking it keeps the tool active for multiple targets.

The Format Painter copies character and paragraph formatting but not the text content itself.

Page orientation is either portrait (taller than wide) or landscape (wider than tall); it is set per section, so a document can mix both.

Standard page margins are set in the page setup dialog; a gutter margin adds extra space on one edge for binding.

A section break starts a new section that can carry its own margins, orientation, headers, and page numbering; a page break only starts a new page within the same section.

Headers and footers repeat on every page of a section; a different first-page header is enabled by a separate option.

A table is organised in rows and columns of cells; cells can be merged to span several columns or split back into separate cells.

Inserted images can be inline (behaving like a character in the text flow) or floating/anchored (wrapped by text with options such as square, tight, or behind text).

Text wrapping determines how body text flows around a floating object; 'In line with text' removes wrapping and places the object in the text line.

Page numbering fields inserted in a footer update automatically; restarting numbering at 1 is a section-level setting.

A table of contents built from heading styles updates automatically when the document is refreshed, whereas a manually typed list does not.

Print preview shows the pagination and layout that will be sent to the printer; Print Current Page, Print Selection, and page-range options control what is output.

A PDF export preserves the visual layout across systems but is not normally editable as a word-processing document without conversion.

Track Changes records insertions, deletions, and formatting edits with author and timestamp; each change can be accepted or rejected individually or all at once.

Comments are annotations attached to a location or selection; they do not alter the document text and are removed separately from tracked changes.

Document properties (metadata) such as title, author, and keywords are stored with the file and can be viewed in the file properties dialog.

A password to open encrypts the file so it cannot be read without the password; a password to modify only restricts editing and can often be bypassed.

The Mark as Final command sets a status flag warning that the document is final; it does not encrypt or fully prevent editing.

Spell-check and word count run on the saved or current document state; the review language setting determines which dictionary is applied.

Comparing two versions produces a merged document that highlights the differences between them.