UPMSP Secretarial Practice study plan

Distinguish the types of company meetings (statutory, annual general, extraordinary general, class, board and committee) and state for each the governing provision and the consequence of default

Write out the notice requirements for a general meeting, including the length of notice, the persons entitled to it, the contents, and the effect of short notice given with consent

Draft a model notice and agenda for an annual general meeting containing ordinary business and one item of special business, with an explanatory statement

Compute the quorum for general meetings and board meetings in companies with and without a share capital and identify what happens when quorum is not present

Build a one-page comparison chart of notice, quorum, chairman and voting rules across meeting types

Classify resolutions as ordinary, special or requiring special notice and state the majority and notice required for each

Explain the procedure for moving, seconding, amending and withdrawing a resolution, and the effect of a valid amendment

Prepare specimen minutes for a board meeting and for a general meeting, following the standard structure of heading, attendance, items, resolutions and signature

Describe the methods of voting (show of hands, poll, postal ballot, electronic voting) and the rights of a proxy holder in each

Solve at least ten numerical problems on counting votes, demanding a poll and testing whether a special resolution has passed

Outline the promotion stage and list the documents a promoter must prepare before incorporation

Sequence the incorporation procedure step by step, naming each filing and the authority involved, and state the effect of the certificate of incorporation

Explain the contents and purpose of the memorandum of association and the articles of association, and identify when the articles may be altered

Compare a private company and a public company on minimum members, directors, share transfers, prospectus and commencement of business

Define the scope of secretarial practice and distinguish the statutory, procedural and administrative functions of the secretary

State the qualifications, disqualifications and manner of appointment of a company secretary, including appointment by the board and the requirement of consent

List the statutory duties of the secretary in relation to meetings, registers, returns and correspondence

Explain the secretary's liability, distinguishing civil and criminal liability and the limits of the secretary's authority as an agent

Describe the appointment, qualification, rotation, remuneration and removal of directors, including the role of the shareholders in removal

Describe the appointment, term, powers, duties and removal of auditors and the secretary's role in the audit process

Distinguish share capital terminology: authorised, issued, subscribed, called-up, paid-up and reserve capital

Classify shares and state the rights and restrictions attached to equity and preference shares

Explain the procedure for issue, allotment, transfer and transmission of shares, and the rules on further issue of capital

Describe debentures, their types, the creation of a charge and the difference between a shareholder and a debenture holder

Compute dividends on equity and preference shares, including interim and final dividend and the rules on unpaid dividend accounts

List the statutory books and registers a company must maintain and state the period for which each must be preserved

Explain the rules on inspection and extraction of copies of registers by members and the fees and time limits involved

Identify the annual returns and other filings, their contents and the deadlines for filing them

Explain the secretary's role in preparing the board report and the annual accounts and in ensuring the registers are written up before the meeting

Draft the index page of a statutory register set for a hypothetical company, showing the register name, the section under which it is kept and the retention period

Identify the parts of a formal business letter and draft letters to members, the registrar and the bank on behalf of the company

Draft a notice of a board meeting with covering letter and a letter informing a member of a dividend or a right issue

Explain the secretary's correspondence with statutory authorities and the tone and structure appropriate to each

Prepare a short report or note for the board on a compliance matter, with a clear recommendation

Check your drafts for the common errors of tone, salutation, subject line and enclosure reference

Take two full-length timed mock tests and record the score for each domain separately

Rework every question missed in the mocks and write a one-line reason for each correction

Revise the highest-weight domains using your own week 1 to 7 deliverables rather than re-reading notes

Memorise the key numerical thresholds: notice periods, quorum, resolution majorities, filing deadlines and retention periods

Build a final one-page cheat sheet linking each domain to its most commonly tested provisions