Performance Evaluation and Records Management
Evaluation types
EVAL covers E-6 and below; CHIEFEVAL covers chief petty officers; FITREP covers officers. For E-4 candidates, the EVAL is the key performance document. It contains trait marks on a 1.0–5.0 scale, an overall trait average, a promotion recommendation, and comments. Reporting seniors must substantiate adverse or outstanding marks.
Marks and PMA
PMA is built from evaluation marks over a defined period. A single high eval does not erase a low one if both fall in the computation window. Know which evals count for your paygrade and exam cycle. The reporting senior's cumulative average and summary group provide context, but they do not replace the member's marks.
Records management
Your Official Military Personnel File (OMPF) and Enlisted Summary Record (ESR) are the record the Navy uses. Review them before an exam or board. Correct personal data through NSIPS; correct OMPF document errors through PERS-32 with supporting evidence. Board corrections may go to the Board for Correction of Naval Records (BCNR) with DD Form 149. Keep copies of submitted corrections.
Worked example
A sailor finds an EVAL missing from OMPF two weeks before the exam. He checks ESR and BOL, confirms the eval was signed and submitted, then sends a correction request to PERS-32 with the signed eval and a cover letter. He does not wait for the exam to fix it. Reasoning: the exam uses the record at the cutoff; missing documents can lower PMA or board competitiveness.
Traps
- Assuming a command copy equals the OMPF copy.
- Submitting an eval correction without a signature or routing.
- Confusing NSIPS data correction with OMPF document correction.
- Ignoring the eval computation window.