NetSuite Administrator flashcards
NetSuite Administrator · Build recall with a focused review session.
32 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Release Preview
- A NetSuite environment that receives the upcoming release about a week before production, letting administrators test the upgrade and identify broken customizations before the live account changes.
- Sandbox Refresh
- A process that copies production data and configuration into a sandbox account, overwriting sandbox changes; integrations and outbound email are disabled afterward and script deployments must be verified.
- Locked Accounting Period
- A period state that prevents new postings; reopening requires the period-close permission, and each reopen is captured in system notes for audit purposes.
- Subsidiary Restriction
- A role setting that limits which subsidiaries and their records a user can see and transact in; it narrows effective access even when the underlying permission is Full.
- Feature Toggle
- An account-wide setting under Enable Features that turns a capability on or off; some toggles become irreversible once transactions exist and require cleanup to reverse.
- Transaction Number Sequence
- The auto-numbering rule attached to a transaction record type; manual override of the generated number is allowed only when the role holds the override permission.
- SuiteTax
- A unified tax engine that replaces legacy tax codes and schedules; it cannot be mixed with legacy tax on the same transaction, so migration planning is required.
- Permission Levels
- The five access tiers for a role: None, View, Create, Edit, and Full. Full includes delete, and View alone never permits editing a record.
- Role Union
- When a user holds multiple roles, effective access is the union of all assigned roles, so a broad role can grant more than the administrator intended.
- Token-Based Authentication
- A credential method using consumer and token keys instead of an interactive password; it is recommended for integrations and does not require a user login session.
- SAML Single Sign-On
- An integration where an identity provider authenticates users and passes assertions to NetSuite; attribute mapping links IdP identities to NetSuite user records.
- Break-Glass Admin
- A dedicated administrator account that uses password login rather than SSO, kept available so access can be restored if the identity provider fails.
- Login Audit Trail
- A system log of successful and failed login attempts with user, date, IP, and role; it supports access reviews and security investigations.
- Employee vs. User Record
- The employee record stores HR and payroll data; the user record stores login credentials and roles. Deactivating one does not automatically deactivate the other.
- IP Address Restriction
- A role setting that limits login to specified IP ranges; a restriction on any assigned role can unexpectedly block a user who also holds unrestricted roles.
- System Notes
- A record-level audit log capturing field changes with the user, timestamp, and old and new values, useful for tracing who altered critical configuration.
- Custom Record Type
- A user-defined record structure with its own fields, forms, and per-role permissions; entries are searchable only when a searchable field exists and the role has access.
- Workflow Initiation
- The trigger that starts a workflow: on create, on edit, or on a schedule. It is fixed once saved, so changing it later requires a new workflow.
- Script Deployment Status
- The state of a SuiteScript deployment: Testing runs only for the deployer, Released runs for the audience, and Scheduled runs on a defined recurrence.
- Governance Units
- A per-execution usage budget for SuiteScript; exceeding it throws SSS_USAGE_LIMIT_EXCEEDED, and map/reduce scripts are used to process large datasets within limits.
- Client Script
- A SuiteScript type running in the browser with pageInit, fieldChanged, and saveRecord entry points; it cannot use server-only modules and is used for form interactivity.
- User Event Script
- A server-side SuiteScript type with beforeLoad, beforeSubmit, afterSubmit, and delete entry points, used to validate or transform records during save operations.
- Workflow Action Script
- A SuiteScript invoked from a workflow action, combining declarative workflow control with custom logic that the standard workflow actions cannot express.
- Bundle Conflict Review
- The step after installing a SuiteSuiteApp bundle where you compare its objects against existing customizations and lock objects you do not want overwritten.
- Import Assistant
- The NetSuite tool for CSV imports; it maps source columns to fields, supports preview before commit, and uses external IDs to update rather than duplicate records.
- External ID
- A unique identifier set on records and lines so re-imports match existing records and update them instead of creating duplicates; it enables idempotent integration.
- SuiteAnalytics Workbook
- A reporting tool supporting pivots, charts, and joined datasets; it differs from saved searches, which are faster for simple lists and can be emailed on a schedule.
- Scheduled Saved Search
- A saved search that emails results on a recurrence; it runs with the owner's permissions, so a deactivated owner breaks the schedule.
- RESTlet
- A custom SuiteScript endpoint exposing logic over HTTP; it is used for tailored integrations and requires token-based authentication for server-to-server calls.
- SuiteTalk Web Services
- NetSuite's standard SOAP and REST web services for record operations; they use standard objects rather than custom endpoints and require token-based authentication.
- Concurrent Request Limit
- A per-account cap on simultaneous integration requests; batch jobs should throttle and retry with backoff when the limit is reached.
- Migration Load Order
- The sequence of importing reference data such as subsidiaries, departments, items, and customers before transactions, since transactions reference those records by ID.