Notion Certification flashcards

32 cards. Read the term and the definition here. The deck at the top of this page is optional.

Workspace owner role

Highest permission level in a Notion workspace. Owners manage billing, security settings, member roles, and workspace-wide sharing defaults, and can delete the workspace.

Trash restoration

Deleted pages move to Trash and remain until manually emptied. Owners and members with edit rights on the page can restore it from Trash.

Markdown and CSV export

Export option that converts pages to Markdown files and databases to CSV, preserving page hierarchy as nested folders. Links between pages may break.

HTML export

Export option that preserves page layout and styling as static HTML files plus assets. Useful for archiving appearance but not for re-importing structure.

PDF export

Export option that renders each page as a flattened PDF document. Formatting is preserved but interactivity, databases, and links to other pages are lost.

Page locking

Setting that prevents any edits to a page's content until unlocked, including by users with full access. Viewing and commenting remain possible.

Version history

Record of prior page states that lets editors view and restore earlier versions. Availability and retention length depend on the workspace's plan tier.

Bulk page actions

Multi-select operations in the sidebar or search results that let an administrator move, duplicate, delete, or change access for several pages at once.

Guest role

Workspace role limited to pages explicitly shared with the guest. Guests cannot browse the workspace, join groups, or see unshared content.

Member role

Standard workspace role that can create pages and share content according to workspace settings, but cannot change billing or security configuration.

Permission inheritance

Child pages inherit access from their parent by default. Changing a child's permissions creates an override that stops further inheritance from above.

Full access permission

Page permission that allows editing content, changing page settings, sharing the page with others, and deleting the page. Equivalent to administrative control on that page.

Can comment permission

Page permission that allows reading content and adding comments but not editing blocks. Useful for review workflows where content must stay stable.

Workspace groups

Named collections of workspace members used to grant page access in bulk. Guests cannot be added to groups; membership changes update access automatically.

Public page link

Shareable URL that opens a page for anyone without a Notion account. Owners can disable public sharing workspace-wide, and search indexing is off by default.

Teamspace permissions

Container-level access model on Business and Enterprise plans. Members must be added to the teamspace before they can see or edit pages inside it.

Member removal and transfer

Removing a member revokes all access immediately. During removal, the admin is prompted to transfer the member's private pages to another workspace member.

SAML single sign-on

Enterprise authentication method that lets members log in through an identity provider. Workspace owners can require SSO and enforce two-factor authentication.

SCIM provisioning

Enterprise feature that syncs users and groups from an identity provider, automating account creation and deprovisioning when employees join or leave.

Audit log

Enterprise record of workspace events such as logins, permission changes, exports, and member edits. Admins use it for investigations and compliance evidence.

Domain claiming

Process where an organization verifies ownership of an email domain, letting admins control which accounts can join the workspace under that domain.

Data residency

Enterprise option to store workspace data in a chosen geographic region to satisfy local regulatory requirements. Availability depends on the contract.

SOC 2 Type II

Independent audit report covering security, availability, and confidentiality controls over a period. Customers can request the report from Notion under NDA.

Guest access restriction

Workspace-level setting that lets owners disable or limit guest invitations and public link sharing, reducing accidental data exposure outside the organization.

Content hierarchy

Structure of Workspace, Teamspaces, Pages, Subpages, and Blocks. Blocks are the smallest unit, such as a paragraph, heading, database, or embed.

Database views

Alternative presentations of the same database rows, including table, board, calendar, timeline, gallery, and list. Filters and sorts can differ per view.

Relation property

Database property that links rows in one database to rows in another, enabling cross-database references and serving as the basis for rollups.

Rollup property

Database property that aggregates values from a related database, such as count, sum, or percent checked, using an existing relation as the path.

Database template

Predefined page layout applied when a new row is created in a database. Can be set as default and triggered by a button property.

Synced block

Block whose content appears identically in multiple locations. Editing any instance updates every linked copy, keeping repeated content consistent.

Notion AI Q&A

Feature that answers natural-language questions using workspace content. Answers respect the requesting user's permissions and only cite accessible pages.

AI database autofill

Database property that uses AI to generate values from each row's page content, such as summaries or tags, and can be applied to existing rows in bulk.