Transcript Preparation and Formatting
What the domain covers
This domain tests transcript assembly and format: title page, appearances, index, line numbering, exhibit index, headings, certificate, and redaction. Format errors can make a transcript noncompliant even when the words are accurate.
Core rules
- Use a consistent page format with numbered lines, usually 25 lines per page, and a page number on each page.
- Title page: court, case caption and number, proceeding type, date, location, judge, and reporter.
- Appearances: identify judge, attorneys, parties, interpreters, and anyone speaking on the record.
- Index witnesses and exhibits; show exhibit number, description, offered, admitted, and ruling.
- Use headings for direct, cross, redirect, recross, voir dire, and argument.
- Certificate: signature, date, certification number, and a statement that the transcript is true and correct.
- Redact or seal only as ordered; keep a log of redactions.
Worked example
A direct examination begins. Format: 1 DIRECT EXAMINATION 2 BY MR. HALE: 3 Q. Please state your name. 4 A. Dana Ruiz. Reasoning: the heading identifies the examination, “BY” names the examiner, and each question and answer starts with Q. or A. on a numbered line. The witness’s name is spelled as verified on the record or in the pleadings.
Traps
Missing the certificate; wrong case number; unnumbered exhibit pages; inconsistent Q./A. spacing; failing to index an exhibit; redacting without a court order; leaving a blank line unnumbered.
Key points
- Number every line and page consistently; most formats use 25 lines per page.
- The title page and appearances must identify the court, case, and speakers.
- Index witnesses and exhibits, including offer and admission status.
- Use examination headings and Q./A. designations consistently.
- The certificate is a signed attestation, not a formality to skip.