Oracle Cloud Payables flashcards

33 cards. Read the term and the definition here. The deck at the top of this page is optional.

Invoice match option

A Payables control that determines whether an invoice is matched to a purchase order, a receipt, or neither; it defaults from the supplier site and can be overridden on the invoice.

Payment terms discount basis

The setting that defines whether invoice tax is included in the discountable amount; it changes the discount calculated when payment is made within the discount period.

Invoice tolerance

A configured allowable difference in quantity, amount, percentage, or tax between an invoice and its purchase order or receipt; exceeding it applies a system hold.

Approval rule order

Approval management evaluates active rules in sequence and applies the first matching rule; rule order therefore determines which approvers are assigned to a transaction.

Extensible lookup

A configurable value list such as invoice type or payment method; disabling a value blocks new use but leaves existing transactions unchanged.

Credit memo

A Payables transaction with a negative amount that reduces the amount owed to a supplier; it must reference the same supplier as the invoice it offsets.

Prepayment application

The action that applies an existing prepayment invoice against a standard invoice, reducing the invoice balance and creating a prepayment application distribution.

Invoice validation

The process that checks supplier site status, period status, currency, tax, matching, and accounting; an invoice cannot be paid until it validates successfully.

Expense report invoice

An approved and audited expense report imported into Payables as an invoice of type Expense Report, making the reimbursement a payable to the employee.

Recurring invoice template

A saved invoice pattern with a schedule that generates individual invoices; the template itself never posts accounting or creates a liability.

Payment process request

A submission that selects eligible invoices by pay-through date and criteria, then builds, formats, and prints or transmits payments in a single run.

Pay-through date

The last date on which invoices are eligible for selection in a payment process request; invoices scheduled after this date are excluded from the run.

Stop payment

An instruction to the bank that prevents a check from being negotiated; it does not reverse the payment or reopen the invoice.

Void payment

A reversal of an issued payment that reopens the invoice for payment; if accounting already occurred, reversal entries are created in the next open period.

Cash clearing account

A disbursement bank account setting that holds payments until bank reconciliation; it is cleared when the statement line is matched.

Supplier site

The address and purchasing level of a supplier where Payables transactions are created; it carries payment terms, bank accounts, and tax settings.

Supplier merge

A one-way process that moves transactions, sites, and contacts from a source supplier to a target supplier; the source supplier is end-dated, not deleted.

Duplicate supplier check

A control that compares supplier name and tax registration number during registration; it can be configured to warn the user or to block creation.

Supplier portal access

The ability of a supplier contact to view purchase orders and submit invoices online; it requires a registered user account linked to a supplier contact.

Supplier business classification

A category such as 1099 or small business assigned to a supplier; it drives reporting and can default payment terms and tax settings.

System hold

An invoice hold applied automatically by validation or matching rather than by a user; it can be released only if flagged as releaseable.

Validation error versus hold

A validation error prevents an invoice from becoming validated, while a hold permits validation but blocks payment until it is released.

Segregation of duties

A control that prevents one user from entering and approving an invoice, or from creating a supplier and paying that supplier.

Expense report audit

A review of expense reports selected by policy violation, amount threshold, or random sampling; an audited report can be returned before import to Payables.

Withholding tax group

A set of withholding tax codes with rates and thresholds assigned to a supplier site; the threshold is a cumulative amount per supplier per authority per period.

Self-assessed tax

A reverse-charge tax recorded as both a recovery and a liability line; the net liability effect is zero but the tax must still be reported.

Create accounting

The subledger process that derives journal entries from invoice distributions using the accounting method and journal line rules.

Tax determination hierarchy

The order in which tax regime and rate are derived from ship-to and supplier location; the result can be overridden on an invoice line.

Payables period close order

Validate invoices, resolve holds, run create accounting, transfer to GL, reconcile the payable balance, close Payables, then close GL.

AP trial balance

A report listing the ending payable balance by supplier that must reconcile to the GL liability account before the Payables period is closed.

Invoice aging report

A report that buckets open invoices by days past due, such as current, 1-30, 31-60, 61-90, and over 90, to review liability composition.

Cash requirement report

A forecast showing the amount needed to pay invoices selected through a pay-through date; it supports short-term cash planning.

Account analysis report

A subledger accounting report showing beginning balance, activity, and ending balance by account, used to reconcile subledger to GL.