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Oracle Cloud Payables study materials
Oracle Cloud Payables study resources

Oracle Cloud Payables practice questions

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Question 1Payables Configuration and Setup

Which Payables setup object groups supplier sites so that default payment terms and payment methods can be assigned consistently to a category of suppliers?

  1. Payment method
  2. Supplier type Correct answer.
  3. Payment terms
  4. Pay group

Explanation

Supplier types are user-defined classifications in Payables that let you group suppliers for reporting and for defaulting payment terms and payment methods. They are assigned on the supplier profile and carried to supplier sites. Pay groups and payment methods serve payment processing purposes, not supplier classification.

Question 2Payables Configuration and Setup

Your organization wants invoices to default to the payment terms defined on the supplier site rather than the supplier header. Which Payables option must be set to make site-level terms take precedence?

  1. Payables system option that controls the default payment terms source Correct answer.
  2. Supplier site payment method restriction
  3. Distribution set assignment at the supplier site
  4. Invoice match option for the supplier site

Explanation

Payables provides a control over whether payment terms default from the supplier site or from the supplier header. Setting the option to use the site-level terms makes the site value take precedence for new invoices. Match options, payment method restrictions, and distribution sets do not control the source of default payment terms.

Question 3Payables Configuration and Setup

A payables manager needs to prevent a specific supplier site from being used on new invoices while retaining its historical transactions. What is the correct configuration action?

  1. Remove the site from all pay groups
  2. Delete the supplier site
  3. Change the supplier type to inactive
  4. Inactivate the supplier site Correct answer.

Explanation

Inactivating a supplier site blocks new transactions against that site while preserving existing invoices and payment history. Deleting the site would remove the record and is generally not possible once transactions exist. Changing supplier type or pay group membership does not block invoice entry.

Question 4Payables Configuration and Setup

Which Payables option determines the accounting date used when an invoice is validated without an explicitly entered date?

  1. The supplier site payment terms
  2. The Payables system option for default accounting date Correct answer.
  3. The invoice currency conversion rate type
  4. The distribution set on the supplier

Explanation

Payables includes a system-level option that controls which date is used as the default accounting date on invoices, such as the invoice date or the general ledger date. Currency rate type, payment terms, and distribution sets do not determine the accounting date. This option is central to period cutoff control.

Question 5Payables Configuration and Setup

A company operates in a country that requires a withholding tax on supplier invoices. Which Payables configuration is required to apply withholding automatically at invoice validation?

  1. Enable the withholding tax option and assign a withholding tax group to the supplier site Correct answer.
  2. Assign a distribution set to the supplier site
  3. Enable the automatic interest calculation option
  4. Set the invoice match option to three-way match

Explanation

Automatic withholding requires the withholding tax feature to be enabled in Payables options and a withholding tax group assigned to the supplier site. Validation then calculates withholding on eligible invoice lines. Match options, distribution sets, and interest calculation are unrelated to withholding.

Question 6Payables Configuration and Setup

Which object must be defined before a Payables invoice can be posted to the general ledger with correct account derivation?

  1. A ledger with a chart of accounts and accounting method Correct answer.
  2. A pay group with a positive payment priority
  3. A bank account with a cash clearing account
  4. A distribution set with a full allocation rule

Explanation

Payables derives accounting from the ledger assigned to the business unit, which supplies the chart of accounts and accounting method. Without a properly configured ledger, subledger accounting cannot generate journal entries. Pay groups, banks, and distribution sets support processing but do not define the chart of accounts structure.

Question 7Payables Configuration and Setup

An implementation team wants invoices to be held automatically when the total invoice amount exceeds the purchase order amount by more than a defined tolerance. Which configuration supports this?

  1. Define invoice tolerances for quantity and amount at the Payables option or supplier level Correct answer.
  2. Assign a pay group with a high payment priority
  3. Enable the automatic interest option
  4. Set the supplier site to require four-way matching

Explanation

Payables tolerances define acceptable variances between invoice and purchase order amounts or quantities. When the variance exceeds the tolerance, validation places the invoice on hold. Matching type, interest calculation, and pay group priority do not enforce amount tolerances.

Question 8Payables Configuration and Setup

Which Payables setup controls the sequence in which invoices are selected for payment within a payment batch?

  1. Invoice batch name
  2. Distribution set name
  3. Accounting date of the invoice
  4. Payment priority defined on the supplier site Correct answer.

Explanation

Payment priority on the supplier site ranks suppliers so that lower priority numbers are paid first when funds are limited. Batch names, distribution set names, and accounting dates do not rank payment selection. Payment priority therefore supports controlled cash disbursement.

Question 9Payables Configuration and Setup

A Payables consultant needs invoices entered by a specific clerk to require approval before payment. Which configuration combination achieves this?

  1. Set the invoice match option to two-way match
  2. Enable invoice approval workflow and assign an approval hierarchy to the clerk's business unit Correct answer.
  3. Assign the clerk to a pay group with no payment methods
  4. Set the clerk's supplier site to inactive

Explanation

Invoice approval in Payables relies on the approval workflow being enabled and an approval hierarchy available to the business unit so submitted invoices route for authorization. Inactivating sites, restricting pay groups, or changing match options do not create an approval requirement. Approval must be configured at the workflow and hierarchy level.

Question 10Payables Configuration and Setup

Which configuration determines the default expense account charged when an invoice line is entered without a distribution?

  1. The distribution set assigned to the supplier site Correct answer.
  2. The supplier type assigned to the supplier
  3. The pay group assigned to the supplier site
  4. The payment method assigned to the supplier site

Explanation

Distribution sets define default account distributions that Payables applies to invoice lines when no explicit distribution is entered. Supplier type, pay group, and payment method do not supply default expense accounts. Distribution sets therefore streamline invoice entry and improve consistency.

Question 11Payables Configuration and Setup

A company wants all invoices for a supplier to default to the same active bank account regardless of which site is used. Assuming there are no conflicting address- or site-level bank account assignments, where should that account be assigned?

  1. On the distribution set
  2. On the supplier header only Correct answer.
  3. On the pay group
  4. On the supplier site used for payment

Explanation

Assign the bank account at the supplier header (profile) level and make it the active default account. With no conflicting address- or site-level assignments, the account can be shared across all supplier addresses and sites. This defaulting arrangement does not prohibit later overrides.

Question 12Payables Configuration and Setup

Which setup is required so that a Payables business unit can process payments in a currency different from its ledger currency?

  1. Create a pay group restricted to the ledger currency
  2. Set the supplier site to require four-way matching
  3. Assign a distribution set in the foreign currency
  4. Enable the multiple currencies option and define conversion rate types Correct answer.

Explanation

To pay in currencies other than the ledger currency, the multiple currencies option must be enabled and conversion rate types defined so amounts can be converted. Distribution sets, pay group restrictions, and match options do not enable foreign currency payments. Rate maintenance is essential for accurate conversion.

Question 13Payables Configuration and Setup

A Payables administrator wants to prevent imported invoices from using an accounting date in a closed Payables period. Which validation addresses this requirement?

  1. Validate the invoice accounting date against open or future-enterable Payables periods Correct answer.
  2. Set the supplier site payment terms to immediate
  3. Assign the supplier to a pay group with a future payment date
  4. Enable automatic interest calculation

Explanation

For invoice import, the accounting date must fall in an open or future-enterable Payables period. Validating that date provides the relevant period control. The supplier's invoice date is a separate field and may refer to an earlier period.

Question 14Payables Configuration and Setup

Which Payables option controls whether an invoice can be entered against a purchase order that has not been received?

  1. The pay group assigned to the supplier
  2. The distribution set assigned to the supplier site
  3. The match option assigned to the supplier site or purchasing context Correct answer.
  4. The payment method assigned to the supplier site

Explanation

Match options determine whether invoices must match purchase orders, receipts, or both before validation succeeds. Requiring receipt matching prevents paying invoices for goods not received. Pay groups, distribution sets, and payment methods do not govern document matching requirements.

Question 15Payables Configuration and Setup

A company needs to apply a default tax classification to all invoice lines for a supplier site. Which configuration supports this?

  1. Assign a default tax classification to the supplier site Correct answer.
  2. Assign a pay group to the supplier site
  3. Assign a distribution set to the supplier site
  4. Assign a payment priority to the supplier site

Explanation

A default tax classification can be assigned to the supplier site so invoice lines inherit the correct tax treatment. Pay groups, distribution sets, and payment priorities do not affect tax classification. Correct tax defaults reduce manual correction and improve tax reporting accuracy.

Question 16Payables Configuration and Setup

Which configuration object allows a Payables business unit to restrict which users can approve invoices above a specified amount?

  1. A pay group with a payment limit
  2. An approval hierarchy with amount-based approval limits Correct answer.
  3. A distribution set with an amount limit
  4. A supplier site with a payment method restriction

Explanation

Approval hierarchies assign approval limits by amount so that invoices above a threshold route to an authorized approver. Pay groups, distribution sets, and payment method restrictions do not enforce approval amounts. The hierarchy ties approval authority to job roles and limits.

Question 17Payables Configuration and Setup

A Payables implementation requires that all invoices be reviewed for matching holds before payment. Which setup ensures held invoices are excluded from payment batches?

  1. Set the supplier site to inactive
  2. Assign a distribution set to the supplier site
  3. Enable the option to exclude invoices on hold from payment Correct answer.
  4. Enable automatic interest calculation

Explanation

Payables payment processing can be configured to exclude invoices with holds from payment selection. This ensures invoices with matching or other holds are not paid until resolved. Inactivating sites, distribution sets, and interest calculation do not control hold exclusion.

Question 18Payables Configuration and Setup

Which configuration is required to enable automatic creation of accounting entries for Payables transactions using subledger accounting rules?

  1. Assign a distribution set to the supplier
  2. Assign a payment method to the supplier site
  3. Assign an accounting method and subledger accounting method to the ledger Correct answer.
  4. Assign a pay group to the supplier site

Explanation

Subledger accounting generates journal entries from Payables transactions using the accounting method and subledger accounting method configured on the ledger. Pay groups, distribution sets, and payment methods support processing but do not create accounting entries. Correct ledger configuration is essential for posting to the general ledger.

Question 19Payables Configuration and Setup

A company wants to default the invoice type to Standard for a specific supplier site. Which configuration supports this default?

  1. Assign a default invoice type to the supplier site Correct answer.
  2. Assign a payment priority to the supplier site
  3. Assign a distribution set to the supplier site
  4. Assign a pay group to the supplier site

Explanation

Supplier site configuration can carry a default invoice type so that invoices entered for that site default to Standard, Credit, or another defined type. Pay groups, distribution sets, and payment priorities do not set invoice type defaults. This reduces entry errors and speeds processing.

Question 20Payables Configuration and Setup

Which setup determines whether an invoice must be matched to a receipt before it can be validated?

  1. The pay group configured for the supplier site
  2. The match option configured for the supplier site or purchasing context Correct answer.
  3. The distribution set configured for the supplier
  4. The payment terms configured for the supplier site

Explanation

Match options specify whether invoices require purchase order, receipt, or inspection matching before validation. This control prevents payment without evidence of receipt when three- or four-way matching is required. Payment terms, distribution sets, and pay groups do not impose matching requirements.

Question 21Payables Configuration and Setup

A Payables manager needs to ensure that invoices are not paid before their due date unless a discount is available. Which configuration supports this behavior?

  1. Set the supplier site to inactive
  2. Define payment terms with due dates and discount dates and enable the option to take discounts Correct answer.
  3. Enable automatic interest calculation
  4. Assign a distribution set to the supplier

Explanation

Payment terms define due dates and discount periods, and Payables can be configured to select invoices for payment based on due dates and available discounts. Inactivating sites, distribution sets, and interest calculation do not control payment timing. Correct terms configuration aligns disbursements with negotiated conditions.

Question 22Payables Configuration and Setup

Which Payables setup allows a business unit to use a specific payment format for electronic funds transfer?

  1. Assign a distribution set to the supplier site
  2. Assign a payment format to the payment method and disbursement bank account Correct answer.
  3. Assign a pay group to the supplier site
  4. Assign a payment priority to the supplier site

Explanation

Payment formats are associated with payment methods and disbursement bank accounts so that electronic payments are produced in the correct bank-specific layout. Distribution sets, pay groups, and payment priorities do not determine payment file formats. Correct format assignment is essential for bank acceptance.

Question 23Payables Configuration and Setup

Which configuration must be completed so that a Payables invoice can be validated against a purchase order in a different currency?

  1. Set the supplier site to require four-way matching
  2. Assign a distribution set in the purchase order currency
  3. Enable multiple currencies and define conversion rate types for the ledger Correct answer.
  4. Assign a pay group restricted to the ledger currency

Explanation

Cross-currency matching requires the multiple currencies option to be enabled and conversion rate types defined so invoice and purchase order amounts can be compared. Distribution sets, pay group restrictions, and match options do not enable currency conversion. Accurate rates ensure correct matching and accounting.

Question 24Payables Configuration and Setup

Which Payables option controls whether a supplier can be created with a duplicate tax registration number?

  1. Supplier duplicate prevention settings in the supplier configuration Correct answer.
  2. Distribution set assignment on the supplier
  3. Payment priority on the supplier site
  4. Pay group assignment on the supplier site

Explanation

Supplier configuration includes duplicate prevention settings that can block creation of suppliers with matching tax registration numbers or names. Pay groups, distribution sets, and payment priorities do not perform duplicate checks. These controls protect data quality and compliance.

Question 25Payables Configuration and Setup

A company wants to send invoices with matching holds to a designated approver automatically. Which configuration supports this routing?

  1. Assign a pay group to the supplier site
  2. Assign a payment priority to the supplier site
  3. Assign a distribution set to the supplier
  4. Configure the invoice approval workflow to route held invoices to a hold resolution approver Correct answer.

Explanation

The invoice approval workflow can be configured to route invoices with holds to designated resolvers or approvers. Pay groups, distribution sets, and payment priorities do not influence workflow routing. Proper routing accelerates hold resolution and payment cycles.

Question 26Payables Configuration and Setup

A Payables business unit must be able to enter invoices in a currency other than the ledger currency. Which two setups must be aligned for this to work?

  1. Enable foreign currency invoices on the business unit and define a conversion rate type for the ledger Correct answer.
  2. Assign a payment format that supports foreign currency and enable the supplier's currency
  3. Enable the multicurrency option on the business unit and assign an exchange rate type to the ledger
  4. Define the currency as a ledger currency and set the business unit's rounding account

Explanation

Foreign currency invoice entry requires the business unit option allowing it plus a rate type that provides conversion into the ledger currency. Without a rate type the application cannot derive the accounted amount. Both settings are mandatory, so a single toggle alone is insufficient.

Question 27Payables Configuration and Setup

Which Payables option determines the accounting date used when an invoice is accounted, allowing the date to come from the invoice, the general ledger period, or the accounting rules?

  1. Subledger accounting method
  2. Distribution accounting method
  3. Payment terms accounting basis
  4. Invoice accounting date option Correct answer.

Explanation

The invoice accounting date option on the Payables business unit controls which source supplies the accounting date for invoice accounting entries. It can be set to the invoice date, the general ledger date, or derived from accounting rules. This determines how transactions are placed into general ledger periods.

Question 28Payables Configuration and Setup

An implementation team wants invoice validation to fail automatically when the invoice amount exceeds the purchase order line amount by more than a defined tolerance. Which configuration enforces this?

  1. A control group with an amount tolerance for invoice batches
  2. A distribution set with a maximum amount limit on the purchase order line
  3. A supplier site payment term with a quantity tolerance percentage
  4. A matching hold defined on the invoice tolerance template assigned to the business unit Correct answer.

Explanation

Invoice tolerance templates define amount and quantity tolerances and the holds applied when they are exceeded. Assigning the template to the business unit makes validation place the matching hold. The hold then prevents payment until released.

Question 29Payables Configuration and Setup

Which Payables setup object groups invoices so that they can be processed together for validation and payment, and can be assigned a default set of options for that group?

  1. Control group Correct answer.
  2. Distribution set
  3. Payment process request template
  4. Invoice batch source

Explanation

A control group collects invoices into a batch for validation, accounting, and payment processing, and can carry default options for the group. It is the standard mechanism for grouping invoices entered together. Batches are then submitted for validation as a unit.

Question 30Payables Configuration and Setup

A company wants an internal voucher number to be generated automatically from a sequence for manually entered Payables invoices. Which configuration supports this?

  1. Set the supplier site to require unique invoice numbers
  2. Define a payment term with automatic numbering enabled
  3. Configure an automatic document sequence and assign it to the applicable Payables document category Correct answer.
  4. Enable the automatic invoice numbering option on the invoice batch source

Explanation

Payables document sequencing assigns an internal voucher or document sequence number to an invoice, separate from the supplier's invoice number. An automatic document sequence assigned to the appropriate Payables document category supplies this internal number; invoice batch source numbering does not configure it.

Question 31Payables Configuration and Setup

Which Payables option controls whether an invoice can be paid before the payment terms due date when a discount is available?

  1. The pay date basis option on the payment terms Correct answer.
  2. The payment method remittance option
  3. The payment terms discount basis option
  4. The payment process request schedule

Explanation

The pay date basis on payment terms determines whether payment is scheduled by due date or by discount date. Setting it to discount basis causes the system to pay early when a discount can be taken. This drives the calculated pay date on the invoice.

Question 32Payables Configuration and Setup

Which configuration determines the default liability account credited when a standard invoice is validated?

  1. The invoice line distribution account
  2. The supplier site's liability account on the supplier site assignment Correct answer.
  3. The ledger's payables control account
  4. The business unit's default expense account

Explanation

The liability account is derived from the supplier site assignment, which supplies the default payable account for the invoice. This account is credited when the invoice is accounted. The expense or asset side comes from the distributions.

Question 33Payables Configuration and Setup

A Payables administrator needs to prevent a payment from being created for an invoice that has not been validated. Which setup ensures this?

  1. Assign the invoice to a control group that excludes unvalidated invoices
  2. Ensure the invoice is not released from hold and select only validated invoices in the payment process request Correct answer.
  3. Enable the validation required option on the payment method
  4. Set the payment terms to require validation before payment

Explanation

Payment selection only picks up invoices that are validated and not on hold. Holds, including those applied at validation, block an invoice from payment selection. Therefore the practical control is to keep unvalidated invoices on hold and select only validated invoices.

Question 34Payables Configuration and Setup

Which setup sources define payment-term defaults and payment-method defaulting rules for supplier invoices in Payables?

  1. Payables options for payment-term defaults and Payments payment-method defaulting rules Correct answer.
  2. The supplier type and its associated business classification
  3. The supplier's payment terms assignment at the header level
  4. Supplier site profile options

Explanation

Payables options provide payment-term defaults, while Payments uses separate payment-method defaulting rules. Supplier type and business classifications categorize suppliers and do not supply those settings. The two defaults must therefore be configured through their respective payment-term and payment-method setups.

Question 35Payables Configuration and Setup

Which configuration must be completed so that a Payables business unit can use a specific remittance bank account for a payment method?

  1. Set the bank account as the ledger's primary cash account
  2. Assign the bank account to the payment method on the business unit's payment method configuration Correct answer.
  3. Create a payment format and attach it to the supplier site
  4. Define a distribution set for the bank account

Explanation

Payment methods are configured per business unit and must reference the disbursement bank accounts allowed for that method. This links the payment method to the correct bank account for disbursement. Without this assignment the payment cannot be created against that account.

Question 36Payables Configuration and Setup

Which Payables option determines whether a supplier can be paid using a payment method that is not enabled for the business unit?

  1. The payment method's business unit assignment Correct answer.
  2. The supplier's payment terms
  3. The payment process request's payment method filter
  4. The supplier site's payment method assignment

Explanation

Payment methods are enabled at the business unit level, and only enabled methods are available for supplier payment. The supplier site's payment method must correspond to a method enabled for the business unit. Otherwise the invoice cannot be paid with that method.

Question 37Payables Configuration and Setup

Which setup allows a Payables business unit to require approval for an invoice based on the invoice amount before it can be paid?

  1. A payment term with an approval condition
  2. An invoice approval workflow configured with amount-based routing rules Correct answer.
  3. A control group with an approval threshold
  4. A matching hold defined on the tolerance template

Explanation

Invoice approval routing is configured through the approval workflow, where amount-based rules determine who must approve. The invoice is held from payment until approval completes. Other holds address matching or validation, not approval authority.

Question 38Payables Configuration and Setup

Which setup determines the default invoice type that is used when a user creates an invoice for a supplier site?

  1. The supplier site's invoice type default on the site assignment
  2. The invoice batch source's default invoice type Correct answer.
  3. The business unit's default invoice type option
  4. The payment terms invoice type setting

Explanation

The invoice batch source carries a default invoice type that is applied when invoices are created through that source. Changing the source changes the default type presented to the user. The supplier site does not carry an invoice type default.

Question 39Payables Configuration and Setup

A company needs to charge a specific expense account for all invoices from a supplier site unless the user overrides it. Which configuration accomplishes this?

  1. A payment term with a default account
  2. A distribution set assigned to the supplier site
  3. A default expense account on the supplier site assignment Correct answer.
  4. A liability account on the supplier site assignment

Explanation

The supplier site assignment can carry a default expense account that is used for invoice distributions when no other source supplies one. Users can override it on the distribution. The liability account affects the credit side, not the expense charge.

Question 40Payables Configuration and Setup

Which Payables option controls whether the application allows an invoice to be entered with a date in a future general ledger period?

  1. The general ledger period status for the target period
  2. The invoice date validation option on the business unit Correct answer.
  3. The supplier site's invoice date restriction
  4. The payment term's date basis

Explanation

The invoice date validation option on the business unit determines whether invoice dates are checked against open general ledger periods. When enabled, invoices dated into closed or future periods are rejected. This protects period integrity at entry.

Question 41Invoices, Credit Memos, and Expense Reports

In Oracle Cloud Payables, which invoice type is used to record a negative invoice amount that reduces the amount owed to a supplier without being tied to a specific original invoice?

  1. Debit memo
  2. Standard invoice
  3. Withholding tax invoice
  4. Credit memo Correct answer.

Explanation

A credit memo carries a negative amount and reduces the supplier balance; it can be entered standalone or matched to an existing invoice. A debit memo, by contrast, is a positive-amount entry that reduces the amount you owe when you are not issuing a formal credit.

Question 42Invoices, Credit Memos, and Expense Reports

When you enter an expense report in Oracle Cloud Payables for a supplier who is also an employee, which supplier type must the supplier record have to accept the expense report?

  1. Employee Correct answer.
  2. Tax authority
  3. External party
  4. Supplier

Explanation

Expense reports in Payables require the supplier to be defined with a supplier type of Employee. This links the reimbursement to a person and enables the applicable expense-report processing and payment behavior.

Question 43Invoices, Credit Memos, and Expense Reports

Which invoice match approval option allows an invoice to be validated and approved even when the matched purchase order receipt quantity is insufficient, while still recording the exception?

  1. Match approval level of 3 (four-way)
  2. Match approval level of 1 (two-way)
  3. Require full receipt before validation
  4. Allow matching to a purchase order with a quantity tolerance Correct answer.

Explanation

Quantity tolerances let an invoice pass validation while the over-receipt is recorded as an exception for review. Without a tolerance, the shortage would block approval until the receipt is corrected.

Question 44Invoices, Credit Memos, and Expense Reports

An invoice is on payment hold because the supplier site is on hold. Which action resolves the hold so the invoice can be paid in the next payment run?

  1. Cancel and re-enter the invoice
  2. Change the invoice payment terms
  3. Release the supplier site hold Correct answer.
  4. Run the Validate Invoice process again

Explanation

A supplier site hold places all invoices for that site on hold; releasing the site hold clears the associated holds. Re-validating or re-entering the invoice does not remove a site-level hold.

Question 45Invoices, Credit Memos, and Expense Reports

Which distribution combination source is used when an invoice line is charged to a specific general ledger account entered directly on the invoice?

  1. Purchase order
  2. Receipt
  3. Manual entry Correct answer.
  4. Allocation

Explanation

When a user types the account on the invoice distribution, the source is manual. Purchase order and receipt sources derive the account from the matched document, and allocation spreads cost across multiple accounts.

Question 46Invoices, Credit Memos, and Expense Reports

A credit memo is matched to an existing standard invoice. What is the effect on the original invoice's paid amount when the credit memo is applied?

  1. The credit memo creates a separate payment to the supplier
  2. The credit memo increases the amount due on the original invoice
  3. The original invoice is automatically cancelled
  4. The original invoice's amount is reduced by the credit memo amount Correct answer.

Explanation

Applying a credit memo to an invoice reduces the amount that must be paid on that invoice. The credit memo does not generate a separate payment or cancel the invoice; it offsets the payable.

Question 47Invoices, Credit Memos, and Expense Reports

Which validation exception indicates that the sum of an invoice's distributions does not equal the invoice header amount?

  1. Duplicate invoice number
  2. Invalid tax rate
  3. Missing supplier site
  4. Invoice amount does not match distribution total Correct answer.

Explanation

Validation compares the header amount with the sum of distributions; a mismatch raises the distribution-total exception. The other exceptions relate to supplier setup, duplication, and tax configuration rather than distribution arithmetic.

Question 48Invoices, Credit Memos, and Expense Reports

Which action must be taken before an invoice can be matched to a purchase order that has not yet been approved?

  1. Approve the purchase order Correct answer.
  2. Cancel the purchase order line
  3. Run the Create Accounting process
  4. Close the purchase order

Explanation

Only approved purchase orders can be matched to invoices. Closing or cancelling the order removes it from matching, and accounting runs after the invoice is processed.

Question 49Invoices, Credit Memos, and Expense Reports

An invoice is entered with a payment terms of Net 30 but the supplier site default is Net 45. Which payment terms apply to the invoice due date?

  1. The Net 30 entered on the invoice Correct answer.
  2. The supplier site default of Net 45
  3. The system default payment terms
  4. The payment terms from the last invoice for the supplier

Explanation

Payment terms entered on the invoice override supplier site defaults for that invoice. Site defaults apply only when the invoice does not specify terms.

Question 50Invoices, Credit Memos, and Expense Reports

Which process must be run to create subledger accounting entries for a validated invoice before it can be transferred to the general ledger?

  1. Transfer to General Ledger
  2. Validate Invoice
  3. Import Payables Invoices
  4. Create Accounting Correct answer.

Explanation

Create Accounting generates the subledger journal entries for Payables transactions. Transfer to General Ledger moves already-created entries, and validation and import occur earlier in the invoice lifecycle.