Oracle Cloud Procurement flashcards
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32 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Procurement BU
- A business unit enabled with the Procurement business function that owns purchasing document styles, approval hierarchies, and procurement agents.
- Document Style
- A configuration that defines the approval hierarchy, document type, and behavior for purchase orders, agreements, or requisitions within a procurement BU.
- Line Type
- Determines purchasing document behavior such as matching and accounting; examples include Goods, Services, Fixed Price Services, Rate Services, and Temporary Labor.
- Approval Hierarchy
- The routing structure for document approvals, typically based on supervisory or position hierarchy, and can include rules based on amount or charge account.
- Procurement Agent
- An employee designated with the procurement agent flag and assigned to a procurement BU, authorized to create and manage purchasing documents.
- Matching Tolerance
- A configured allowable variance for quantity, price, or amount during invoice matching, set at the procurement BU level.
- Requisition Life Cycle
- The sequence of statuses a requisition goes through: Incomplete, Pending Approval, Approved, Processing, and finally Purchased, Rejected, or Withdrawn.
- Purchase Order Life Cycle
- The statuses a purchase order goes through: Incomplete, Pending Approval, Approved, Open, and finally Closed, Finally Closed, or Cancelled.
- Change Order
- A modification to an approved purchase order that creates a new version with an incremented revision number and requires approval before communication.
- 3-Way Matching
- An invoice matching method that compares the invoice to the purchase order and the receipt before payment can be processed.
- Autocreate
- A process that allows buyers to create purchase orders from approved requisitions, updating the requisition status to Purchased.
- Return to Supplier
- A transaction that reduces received quantity and creates a debit memo, used when goods are sent back to the supplier.
- Supplier Registration
- The process by which a supplier is created, either internally by a buyer or externally via the Supplier Portal, requiring approval for external registrations.
- Supplier Site
- An address associated with a supplier that can have its own payment terms, communication methods, and purchasing settings.
- Supplier Business Classification
- A category such as Small Business or Minority Owned assigned to a supplier for reporting and can be required during registration.
- Supplier Portal
- A web interface that allows suppliers to view purchase orders, submit invoices, manage their profile, and respond to negotiations.
- Supplier Qualification
- A process using questionnaires and responses to assess suppliers, configured in the Supplier Qualification work area with qualification areas and models.
- Supplier Merge
- A function that combines duplicate suppliers by moving transactions to a surviving supplier and inactivating the merged supplier.
- Self-Service Procurement
- A module that enables employees to create requisitions through catalog or free-form entry, which buyers then process into purchase orders.
- Punch-Out Catalog
- An external supplier catalog integrated via OCI that transfers selected cart items into a requisition, requiring a configured punch-out URL.
- Smart Form
- A requisition template that guides users to enter lines with predefined content for specific categories or business units.
- Requisition Preferences
- User-specific defaults such as delivery location and currency that apply to new requisition lines.
- Manage Requisitions
- A buyer page for searching, editing, approving, and processing requisitions, including grouping by supplier and creating purchase orders.
- Sourcing Project
- A project created from a requisition or manually that includes RFQ, RFI, or auction types and must be published to solicit responses.
- Negotiation
- A two-part process of creating and publishing a negotiation, then evaluating responses and awarding to create a purchase order or agreement.
- Sourcing Rule
- A rule that determines the source of supply for a requisition line, such as a supplier, blanket agreement, or global agreement.
- Contract Type
- A classification of a contract, such as purchase agreement or contract, that determines its behavior and usage in procurement.
- Contract Template
- A predefined structure containing clauses and variables used to assemble contract terms, with clauses marked as mandatory or optional.
- Contract Approval
- The process of routing a contract through an approval hierarchy before it becomes active and usable as a source for requisitions.
- Award
- The final step of a negotiation where the buyer selects winning responses by line or supplier, creating a purchasing document and notifying suppliers.
- Supplier Response
- A supplier's submission to a negotiation via the Supplier Portal, which buyers evaluate using scoring and comparison tools.
- OCI
- Open Catalog Interface, a standard used for punch-out catalogs to transfer cart items from a supplier website into a requisition.