NetSuite SuiteFoundation key terms

A named bundle of permissions and preferences assigned to a user that determines which records, pages, and actions that user can access. A user can hold multiple roles and switch between them.

A granular right controlling whether a role can view, create, edit, or delete a specific record type or perform a specific action. Permissions are granted at the role level, not to individual users directly.

The top-level navigation menu grouping related functional areas, such as Transactions, Lists, Reports, and Setup. The tabs a user sees depend on the roles assigned to their account.

The search bar available across NetSuite that finds records by name or number and can search within a record type. Results are filtered by the permissions of the user's current role.

A record representing a legal entity or business unit within a NetSuite OneWorld account. Subsidiaries drive currency, tax, and consolidation behavior and can restrict which records a role sees.

The NetSuite edition capability that supports multiple subsidiaries, currencies, languages, and tax regimes in a single account. It enables consolidated reporting and intercompany transactions across entities.

A transaction between two subsidiaries in the same OneWorld account, automatically generating a mirrored entry in the counterpart subsidiary. It keeps each entity's books balanced while eliminating the effect on consolidation.

A user-defined record structure created in the account to store data that does not fit standard record types. It can have custom fields, its own tabs, permissions, and can be linked to other records.

A user-created field added to a standard or custom record to capture additional data. Each field has a type (such as text, list, or date), an applied-to record, and display and access settings.

A configurable classification dimension, such as a custom department or region, that can be applied across many transaction and record types. It supports filtering, reporting, and role-based restriction like standard segments.

A rule that automatically populates a field's default value from a related record or source field. Sourcing reduces manual entry and keeps related data consistent across transactions.

The configurable layout and field set used when entering a specific transaction type. Administrators can mark fields as required, hidden, or read-only and reorder them without changing the underlying record.

A field that appears once per transaction header, such as customer, date, or memo, rather than on individual line items. Body fields differ from line-level fields in where they store and display data.

A field that appears on each line item of a transaction, such as item, quantity, rate, or amount. Line fields capture detail per item and roll up into transaction totals.

A record representing something a company buys, sells, or tracks, such as inventory, non-inventory, service, or kit items. The item type determines how it posts to the general ledger and behaves on transactions.

The list of general ledger accounts used to classify financial transactions for reporting. Each account has a type, such as asset, liability, income, or expense, that governs how it appears on financial statements.

The central record of all posted accounting entries, organized by account and period. It is the source for financial statements and can be viewed through reports such as the trial balance.

A manual accounting transaction that debits and credits general ledger accounts directly, without a source transaction. It must balance and is often used for adjustments and reclassifications.

A defined span of time, usually a month, in which transactions are posted and then closed or locked. Period settings control whether users can post entries into that timeframe.

The process of finalizing an accounting period by reconciling accounts, posting adjustments, and locking the period to prevent further changes. It prepares the books for financial reporting.

A transaction recording a customer's commitment to buy goods or services, which can later be fulfilled and billed. It drives fulfillment, revenue, and inventory commitment processes.

A transaction that bills a customer for goods or services and creates a receivable. It can be generated from a sales order or entered directly and affects revenue and accounts receivable.

A transaction that records the shipment of items to a customer against a sales order. It reduces inventory quantities and, depending on setup, may trigger revenue recognition.

A transaction that reduces the amount a customer owes, typically for a return, discount, or correction. It can be applied against open invoices or refunded.

The balance of money owed to the company by customers for invoiced goods or services. It is tracked per customer and aged in reports to manage collections.

A record storing a buyer's contact details, billing and shipping addresses, financial settings, and transaction history. Customers link to sales transactions, receivables, and CRM activities.

A CRM record representing an unqualified prospect that has not yet become a customer. Leads capture contact information and can be converted into a customer or opportunity when qualified.

A CRM record tracking a potential sale through stages, with an estimated value and close date. Opportunities support forecasting and can be linked to estimates and sales orders.

A CRM record representing a marketing effort, such as an email or event, used to group leads and track responses. Campaigns support ROI and response-rate reporting.

A reusable query that filters records by criteria, selects result columns, and can be shared or scheduled. Saved searches power lists, dashboards, and many reporting needs.

A prebuilt or customized output that summarizes data, such as financial statements or sales analysis, using defined rows, columns, and filters. Reports can be run on demand or scheduled.

A configurable page of portlets that displays key metrics, reminders, and saved search results at a glance. Dashboards can be personalized per user and role.

A key performance indicator, a measurable value used to track business performance, often displayed on dashboards or scorecards. KPIs help users monitor goals against actual results.

A setup where a higher-level role automatically inherits the permissions of lower-level roles. It simplifies permission management by grouping related roles under a parent role.

A financial report that combines results across multiple subsidiaries into a single view, typically eliminating intercompany balances. It is used by parent entities to assess overall performance.

The process of picking, packing, and shipping ordered items to a customer, recorded as an item fulfillment. It links sales orders to inventory movement and shipping details.

An item type whose quantity and value are tracked in inventory and updated by purchases, fulfillments, and adjustments. It posts to asset and cost-of-goods accounts on the general ledger.

A transaction authorizing a customer to return goods, which can lead to a receipt of returned items and a credit memo. It helps track and control the returns process.

A projection of expected sales or revenue based on opportunity values, close dates, and probabilities. Forecasts help sales teams and management plan capacity and targets.