Report Writing and Case Documentation
Report Writing and Case Documentation
This domain tests clear, accurate, and defensible case documentation. Reports must let a reader who was not present understand what happened, what was done, what evidence exists, and what remains unresolved.
Core rules
- Write chronologically and factually: who, what, when, where, how, and who was present. Use precise times, full names, titles, locations, and item numbers.
- Separate observation from inference. “The door was open” is an observation; “the suspect entered through the door” is an inference unless supported.
- Reference evidence by unique number and attach custody records. Report negative results and unsuccessful leads; they affect credibility and completeness.
- Use objective language and avoid conclusory labels such as “liar” or “obviously guilty.” Quote statements accurately and identify the speaker.
- Classified or sensitive information goes only in approved channels. Corrections should be documented, not silently rewritten.
Worked example
A theft report states: “At 1412, 12 Mar, dorm 4 room 212 was secured. The occupant reported a missing laptop, serial ABC123. Agent observed no forced entry. Evidence 1 is the laptop bag; Evidence 2 is the door swipe log obtained at 1530.” Reasoning: times and serial numbers are checkable; observations and evidence are separated; the log is preserved and referenced rather than summarized vaguely.
Traps
Editorializing; inconsistent times or names; omitting failed interviews or negative lab results; failing to document evidence transfers; and writing conclusions that the evidence cannot support.