Electronic Notarization (eNotary) and Commission Changes
Electronic Notarization (eNotary) and Commission Changes
This domain tests Idaho's eNotary authorization and the duties that continue when a commission changes. Electronic notarization is not automatic; a commissioned notary must register with the Secretary of State and use an approved electronic notarization system before performing electronic notarial acts.
Core rules
- Register as an electronic notary with the Idaho Secretary of State before performing eNotarization. A paper commission alone does not authorize electronic acts.
- Use an approved system that provides credential analysis, identity proofing, electronic signature, and a compliant electronic official stamp.
- The electronic certificate must contain the same substantive information as a paper certificate, including the notary's name, "Notary Public," "State of Idaho," and commission expiration date.
- For remote electronic notarization, verify the signer through the system's identity-proofing and audio-video requirements; do not substitute a scanned ID alone.
- Report a change of name or address to the Secretary of State as required, and obtain a new stamp if the commissioned name changes.
- A commission change does not extend the four-year term. Stop notarizing if the commission lapses.
Worked example
A notary commissioned in Idaho wants to notarize a deed for a signer in another state using a webcam platform. The notary has not registered for eNotary. The act is not authorized: the notary must first complete the eNotary registration and use an approved system. After registration, the notary still must verify identity through the platform and apply an electronic stamp showing the commission expiration date.
Traps
Do not assume a paper stamp satisfies eNotary requirements. Do not use an unapproved platform. Do not keep using an old name or address after a change without notifying the Secretary of State. Do not treat eNotary registration as a new four-year commission.