UKOM Sp.JP cheat sheet

UKOM Sp.JP tests Indonesian public procurement (Pengadaan Barang/Jasa Pemerintah, PBJP) rules under Perpres 16/2018 as amended by Perpres 12/2021; know which article governs each stage.

Core principles under Perpres 16/2018: efisien, efektif, transparan, terbuka, bersaing, adil/tidak diskriminatif, and akuntabel; a measure breaching any one principle is challengeable.

Perpres 16/2018 applies to K/L, pemda, and BUMN/BUMD funded by APBN/APBD; procurement funded by non-government sources follows internal rules but must still respect good governance.

Threshold rules: Pengadaan Langsung for barang/jasa lainnya up to Rp50 million; Penunjukan Langsung is limited to defined exceptional cases (emergency, sole source, repeat order).

POKJA PEMILIHAN for barang/jasa/konstruksi/jasa konsultansi non-konstruksi; Pokja Pemilihan formed by ULP or Pejabat Pengadaan depending on method and value.

UKOM Sp.JP is a competency certification for procurement professionals (Level 1-4) under LSP; the exam tests applied competence, not only memorized articles.

Conflict-of-interest rules: PPK, Pokja, and Pejabat Pengadaan must sign a pakta integritas and are barred if related to a bidder by blood/marriage up to second degree or business relationship.

Sanctions for violations include blacklist (daftar hitam) for 1-2 years, administrative sanctions on officials, and criminal liability under UU 31/1999 as amended by UU 20/2001 on corruption.

RUP (Rencana Umum Pengadaan) must be announced on LPSE/SIRUP after the budget is approved; procurement cannot start before RUP publication except for defined exceptions.

Identification of needs uses the RKA-K/L or RKA-SKPD as the budget basis; the PPK prepares the RUP based on approved pagu anggaran.

POKJA PEMILIHAN is formed after RUP is published; the PPK prepares KAK/spesifikasi teknis and HPS before the Pokja starts the selection.

HPS (Harga Perkiraan Sendiri) is confidential and calculated from market prices, contract history, and cost components; it must not be disclosed to bidders.

Consolidation rule: procurement of similar goods across units should be consolidated to achieve economies of scale; the PPK coordinates with the UKPBJ.

Swakelola is planned alongside Penyedia-based procurement; the RUP must state the method (Penyedia, Swakelola, or both).

Budget availability check: PPK confirms the pagu and the DIPA/DPA before signing the contract; a contract exceeding available budget is invalid.

Multi-year contracts require prior approval and are limited to defined cases (e.g., strategic projects); they must be reflected in the RUP and the medium-term budget framework.

Barang/jasa lainnya methods: E-purchasing (katalog), Pengadaan Langsung (<=Rp50 juta), Tender, Seleksi, Penunjukan Langsung (exceptional), and Pengadaan Darurat.

Konstruksi methods: Pelelangan (Tender), Pemilihan Langsung (<=Rp200 juta), Penunjukan Langsung (limited), and Pengadaan Langsung (<=Rp50 juta).

Jasa konsultansi methods: Seleksi Umum, Seleksi Terbatas, Seleksi Langsung (<=Rp50 juta or confidential), and Penunjukan Langsung (single source, emergency).

Tender/Seleksi stages: pengumuman, pendaftaran, penjelasan (aanwijzing), pemasukan penawaran, pembukaan, evaluasi, klarifikasi, penetapan pemenang, sanggahan, pengumuman pemenang, kontrak.

Aanwijzing is mandatory for Tender/Seleksi; minutes (berita acara) are binding and amendments must be published to all participants.

Two-envelope (sampul) system applies to jasa konsultansi and to tenders with technical and price evaluation; administrative and technical first, price only for shortlisted.

Sanggahan (objection) window: 5 working days for Tender/Seleksi and 3 working days for Pengadaan Langsung/Pemilihan Langsung, submitted to PPK/ULP.

Repeat order (pengadaan berulang) is allowed only for the same goods from the same provider within 1 year, with a maximum of 50% of the original contract value.

Key documents: Dokumen Pemilihan (tender/seleksi), KAK/spesifikasi teknis, HPS, Rancangan Kontrak, and Berita Acara; each has a prescribed template under Perpres 16/2018.

Dokumen Pemilihan must contain: instructions to bidders, evaluation criteria, draft contract, KAK, and forms; ambiguity is resolved against the drafter.

Contract types: Lump Sum (fixed price, fixed scope), Harga Satuan (unit price, measured quantities), Turnkey, and Gabungan (combined); choose based on scope certainty.

Kontrak Payung (framework agreement) is used for e-purchasing via katalog; call-off orders are placed against agreed terms and prices.

Contract must include: scope, price, term, payment terms, rights/obligations, default (wanprestasi), dispute resolution, and sanctions.

Rancangan Kontrak is part of the Dokumen Pemilihan; bidders may propose changes only in the clarification stage; final contract must match the draft unless agreed.

Kontrak jasa konsultansi uses termin (milestone) payments tied to deliverables; a retention (jaminan pemeliharaan) is used for konstruksi.

Contract amendments (addendum) are allowed only for changed scope, changed schedule, or changed price due to government policy; value increase is capped at 10% of original.

Administrative evaluation checks completeness and validity of documents; failure is non-responsive (tidak memenuhi syarat) unless clarified.

Technical evaluation uses pass/fail (sistem gugur) or merit-point scoring; criteria and weights must be stated in the Dokumen Pemilihan.

Price evaluation uses lowest evaluated price for barang/konstruksi; jasa konsultansi uses combined technical-price score with price weight typically 20-30%.

Abnormally low bid (penawaran terlalu rendah) triggers clarification and cost analysis; failure to justify leads to rejection.

Klarifikasi is limited to confirming/clarifying, not changing the substance of the bid; price changes are not allowed during clarification.

Pemenang is determined by the Pokja and set by the PPK; the Berita Acara Hasil Pemilihan (BAHP) is the formal basis.

Sanggahan is reviewed by PPK/ULP within 5 working days; if upheld, re-evaluation or re-tender is ordered; if rejected, the award proceeds.

Contract award must be announced on LPSE and SPSE; the winner signs within 14 working days of the award notification.

PPK is the contract manager; the Pengawas/Konsultan Pengawas monitors technical performance; the Pejabat Pemeriksa examines deliverables.

Payment is made after the Berita Acara Pemeriksaan (BAP) and, for konstruksi, the Berita Acara Kemajuan Pekerjaan; partial payments follow the contract terms.

Denda keterlambatan (late penalty) is typically 1/1000 per day of the contract value, capped at 5-10% depending on contract type.

Wanprestasi (default) allows termination (pemutusan kontrak); the PPK issues a warning (somasi) before termination.

Jaminan Pelaksanaan (performance bond) is 5-10% of contract value; Jaminan Uang Muka (advance payment bond) equals the advance amount.

Contract changes: addendum must be signed before the original expiry; retroactive changes are invalid and unenforceable.

Serah terima (handover): Provisional Hand Over (PHO) after completion, Final Hand Over (FHO) after the maintenance period (typically 6-12 months).

Record-keeping: PPK maintains contract files and reports to the UKPBJ; audit trails must be complete for BPK/BPKP review.

Barang/jasa lainnya: evaluation emphasizes specifications, delivery, warranty, and after-sales service; lowest evaluated price is the usual award basis.

Konstruksi: requires SBU (Sertifikat Badan Usaha) with the relevant classification, SKK Konstruksi for personnel, and equipment/experience evidence.

Jasa konsultansi: requires SBU konsultansi, key personnel CVs, methodology, and work plan; evaluation weighs technical quality heavily.

E-purchasing via Katalog is mandatory for goods listed in the national/regional catalog; direct purchase from the catalog provider without tender.

Jasa konsultansi non-konstruksi uses Seleksi; the technical proposal is scored before price is opened (two-envelope).

Konsultan perencana and pengawas cannot be the same entity on the same project (separation of design and supervision).

Pemilihan penyedia konstruksi uses HPS based on AHSP (Analisa Harga Satuan Pekerjaan) and the latest unit price standards.

For works, the Pokja must check the bidder's remaining capacity (kemampuan menangani paket) using the KD (Kemampuan Dasar) formula and SKK.

SPSE (Sistem Pengadaan Secara Elektronik) is the national e-procurement platform operated by LKPP; LPSE hosts it at K/L and pemda level.

E-tendering stages: pengumuman, pendaftaran, download dokumen, upload penawaran, pembukaan, evaluasi, and award - all recorded electronically.

E-purchasing uses the Katalog Elektronik; transactions generate a purchase order and contract through the system.

Digital signature (tanda tangan elektronik) certified by a PSrE is legally binding under UU 11/2008 (ITE) and UU 19/2016.

E-kontrak and SIRUP integrate with SPSE; RUP publication and contract registration are mandatory digital steps.

E-audit: SPSE logs are admissible evidence; deletion or alteration of logs is a violation and may trigger blacklisting.

SiRUP, SPSE, and Katalog Elektronik are interoperable; data mismatch blocks procurement stages and must be reconciled.

Cybersecurity: LPSE operators must protect bid data until opening; premature disclosure is a criminal offense under the ITE law.

Pakta Integritas is signed by PPK, Pokja, Pejabat Pengadaan, and bidders; it declares no collusion, no bribery, and no conflict of interest.

Gratifikasi (gratification) is prohibited; accepting gifts related to procurement is a corruption offense under UU 20/2001.

Conflict of interest: officials must recuse themselves if related to a bidder or holding shares in a bidding company.

Collusive bidding (persaingan tidak sehat) includes price fixing, bid rotation, and sharing of HPS; detection triggers disqualification and blacklisting.

Whistleblowing channels (e.g., WBS KPK, LKPP) protect reporters; retaliation is itself a violation.

Blacklist (daftar hitam) lasts 1-2 years and bars the provider from all government procurement; it is published on the national blacklist portal.

Ethical duties: impartiality, confidentiality of bids, transparency of criteria, and refusal of any instruction that breaches the rules.

Kode Etik Pengadaan is enforced by the UKPBJ and the LSP; violations may lead to revocation of the professional certificate.

Risk identification covers: budget risk, specification risk, bidder risk, contract risk, and integrity risk; each is mitigated in the procurement plan.

Dispute resolution hierarchy: musyawarah (negotiation) → mediasi/konsiliasi → arbitrase (BANI) or pengadilan, as stated in the contract.

Sanggahan/Banding: sanggahan to PPK/ULP, then banding to KPP/PA/KPA if the objection is rejected; timelines are strict (5 and 5 working days).

Audit types: BPK (external, constitutional), BPKP (internal government), and Inspektorat (regional); each reviews procurement compliance and value for money.

Audit findings: temuan administratif, temuan keuangan, and temuan pidana; each triggers a different corrective path (recovery, sanction, or referral).

Risk register should be maintained by the PPK and updated at each stage; high-risk items require KPA approval.

Contract termination for default must follow the dispute clause; unilateral termination without due process is challengeable.

Fraud red flags: single bidder, identical bid documents, abnormally low price, and last-minute document changes - each warrants investigation.

Barang/jasa lainnya: evaluation emphasizes specifications, delivery, warranty, and after-sales service; lowest evaluated price is the usual award basis.

Konstruksi: requires SBU (Sertifikat Badan Usaha) with the relevant classification, SKK Konstruksi for personnel, and equipment/experience evidence.

Jasa konsultansi: requires SBU konsultansi, key personnel CVs, methodology, and work plan; evaluation weighs technical quality heavily.

E-purchasing via Katalog is mandatory for goods listed in the national/regional catalog; direct purchase from the catalog provider without tender.

Jasa konsultansi non-konstruksi uses Seleksi; the technical proposal is scored before price is opened (two-envelope).

Konsultan perencana and pengawas cannot be the same entity on the same project (separation of design and supervision).

Pemilihan penyedia konstruksi uses HPS based on AHSP (Analisa Harga Satuan Pekerjaan) and the latest unit price standards.

For works, the Pokja must check the bidder's remaining capacity (kemampuan menangani paket) using the KD (Kemampuan Dasar) formula and SKK.

Risk identification covers: budget risk, specification risk, bidder risk, contract risk, and integrity risk; each is mitigated in the procurement plan.

Dispute resolution hierarchy: musyawarah (negotiation) → mediasi/konsiliasi → arbitrase (BANI) or pengadilan, as stated in the contract.

Sanggahan/Banding: sanggahan to PPK/ULP, then banding to KPP/PA/KPA if the objection is rejected; timelines are strict (5 and 5 working days).

Audit types: BPK (external, constitutional), BPKP (internal government), and Inspektorat (regional); each reviews procurement compliance and value for money.

Audit findings: temuan administratif, temuan keuangan, and temuan pidana; each triggers a different corrective path (recovery, sanction, or referral).

Risk register should be maintained by the PPK and updated at each stage; high-risk items require KPA approval.

Contract termination for default must follow the dispute clause; unilateral termination without due process is challengeable.

Fraud red flags: single bidder, identical bid documents, abnormally low price, and last-minute document changes - each warrants investigation.