ICDL Presentation (ICDL) cheat sheet

Normal view edits one slide with thumbnails and notes; Slide Sorter view manages slide order; Slide Show view runs the presentation full screen.

The .pptx format is editable; .ppsx opens in slide show mode; .pdf preserves fixed layout; .odp is the OpenDocument presentation format.

Save updates the current file; Save As creates a new file, location, or format without replacing the original unless the same path is chosen.

Ctrl+Z undoes the last action; Ctrl+Y redoes it; Ctrl+S saves; F5 starts the show from the first slide; Shift+F5 starts from the current slide.

Zoom changes only editing magnification; it does not affect slide dimensions, print scale, or slide show display size.

A template supplies starter slides, layouts, theme, and formatting; a theme supplies a coordinated set of colors, fonts, and effects.

The status bar shows slide number, theme name, language, view buttons, and zoom controls; the title bar shows the file name and application name.

A slide master stores theme, background, fonts, and placeholder positions for every slide that uses it; direct slide edits override master formatting.

A layout is a named arrangement of placeholders; changing a slide's layout moves content into the new placeholders but may require manual repositioning.

Transitions occur between slides; animations occur on objects within a slide.

Rehearse Timings records display time per slide and can save those timings for an automatic slide show.

Hiding a slide removes it from the show sequence but does not delete it; unhide restores it to the show.

The Outline pane edits slide titles and body text hierarchy; pictures, charts, and shapes are not edited there.

A section groups slides for navigation and organization; sections can be collapsed in the thumbnail pane.

A placeholder inherits formatting from its layout and master; a text box carries direct formatting independent of placeholders.

Tab increases bullet indent level in a body placeholder; Shift+Tab decreases it.

Autofit options are Shrink text on overflow, Resize shape to fit text, and Do not autofit; each changes overflow behavior.

Line spacing can be set as a multiple or an exact point value; paragraph spacing is separate from line spacing.

Format Painter copies character and paragraph formatting, not text content.

Replace All changes every match in one action; Replace confirms matches one at a time.

Outline view shows slide titles and body text levels; it is unsuitable for editing pictures, charts, or shapes.

Center, left, right, and justify align text horizontally; vertical alignment controls top, middle, and bottom placement within a shape.

Use column or bar charts to compare categories, line charts for trends over time, pie charts for parts of one whole, and scatter charts for relationships between two variables.

A chart's data worksheet holds categories and series values; editing cells updates the chart.

Categories label the axis groups; series are the data sets plotted for each category.

A pie chart should use exactly one data series; multiple series are not meaningful in a single pie.

A legend maps colors or patterns to series names; data labels show exact values at points or slices.

Axis minimum, maximum, and interval settings control the displayed scale; changing them can change the visual comparison.

A trendline summarizes a pattern in a series and can be linear, exponential, or another type depending on the data.

Embedded chart data is stored with the presentation; a linked chart depends on an external source file.

Shift-drag a corner handle to resize while preserving aspect ratio; drag a side handle to change only one dimension.

Crop hides outer picture areas without scaling the remaining image; resize changes the object's displayed dimensions.

Group combines selected objects into one unit; ungroup restores individual object selection.

Bring Forward and Send Backward change stacking order; the Selection pane lists and reorders objects.

Align and Distribute position multiple objects relative to each other or the slide; they do not resize objects.

Compress Pictures reduces image resolution and file size; it can lower visual quality if overused.

Alt text supplies a screen-reader description for images, shapes, charts, and tables; decorative objects can be marked as decorative.

Animations apply to objects; transitions apply to slides.

Print layouts include full-page slides, handouts with multiple slides per page, notes pages, and outline view.

Presenter view requires two displays and shows the current slide, next slide, notes, and timers to the presenter only.

Mark as Final sets a read-only warning state; it does not add encryption or prevent a determined user from editing.

Password protection encrypts a presentation and requires the password to open or modify it, depending on the option chosen.

Embed fonts preserves text appearance on systems without the fonts but increases file size.

Export as PDF preserves fixed layout; export as video creates a playable movie; export as images creates separate slide image files.

Check Accessibility identifies missing alt text, low contrast, and reading-order issues; the Accessibility Checker reports warnings and errors.

File properties store title, author, subject, keywords, and comments used for search and document management.