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Haryana BSEH Senior Secondary NSQF IT-ITeS study materials
Haryana BSEH Senior Secondary NSQF IT-ITeS study resources

Haryana BSEH Senior Secondary NSQF IT-ITeS: Digital Documentation: Word Processing, Formatting, Templates, Mail Merge and Printing

Haryana BSEH Senior Secondary NSQF IT-ITeS · Work through your exam, one topic at a time.

All guide sections

Digital Documentation: Word Processing, Formatting, Templates, Mail Merge and Printing

Core rules

  • Character formatting (font, size, bold, colour) applies to selected text; paragraph formatting (alignment, line spacing, indents, space before/after) applies to the whole paragraph.
  • Use styles (Heading 1, Heading 2, Normal) instead of manual bold and resizing, so the table of contents and navigation pane work.
  • A page break (Ctrl+Enter) starts a new page within the same section. A section break creates a new section, allowing a change of orientation, margins, headers or page numbering mid-document.
  • Headers and footers repeat on every page of their section; insert page numbers through Insert → Page Number.
  • Templates are saved separately (.dotx/.ott) and reused; documents are saved as .docx/.odt.

Mail merge in five steps

  1. Create the main document (letter, envelope, label).
  2. Select or create the data source - a table whose first row holds field names such as Name, Roll, Marks.
  3. Insert merge fields at the correct places.
  4. Preview results and step through records.
  5. Finish & Merge - to a new document, the printer or email.

Worked example

You must print 40 admit cards. The data source is a spreadsheet with headers Roll, Name, Class. In the main document you type 'Roll No: ', then insert the «Roll» field, then «Name». Preview shows Record 1 of 40. If the printed card still reads «Name», the merge was never completed or the field was typed as ordinary text - the angle brackets in the output are the giveaway.

Traps

Typing merge fields by hand; importing a data source with a blank header row; using a page break when a section break was required for landscape pages; losing the link to the data source when the main document is moved.