ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) study guide
ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) · Work through your exam, one topic at a time.
The ITI/NCVT Stenographer Secretarial Assistant trade theory paper is the written assessment taken under the All India Trade Test (AITT) for trainees who have completed the Craftsman Training Scheme course in this trade. It tests the classroom and workshop knowledge that underpins the job: shorthand outlines and dictation principles, typewriting and keyboarding technique, secretarial routines, business correspondence, office software, record keeping, commercial awareness, basic accounting, workplace safety, and employability skills. The ITI/NCVT Stenographer Secretarial Assistant (AITT Theory) study guide has 10 sections and about 3,023 words.
01Stenography and Shorthand Theory
Stenography theory in the AITT paper covers Pitman shorthand: stroke direction and thickness, vowel places, grammalogues, phraseography, halving and doubling, hooks, circles and loops, and transcription discipline. Expect definitions, sign recognition, error correction and short transcription items rather than only speed dictation.
320 words, about 2 min02English Typewriting and Keyboarding
English typewriting and keyboarding tests touch typing technique, keyboard layout, correct fingering, speed and accuracy calculation, formatting of letters and tables, and proofreading. Questions often ask for gross or net words per minute and the standard that five characters, including spaces, equal one word.
322 words, about 2 min03Secretarial Practice and Office Procedures
Secretarial practice covers the secretary’s duties, inward and outward mail, filing and indexing, appointment handling, meeting arrangements, agenda, notice, quorum and minutes, confidentiality, and office protocol. Questions test sequence and documentation, not just definitions.
302 words, about 2 min04Business Communication and Correspondence
Business communication tests the 7 Cs (clear, concise, concrete, correct, coherent, complete, courteous), formal letter layout, memo and email conventions, and the choice of channel. Expect questions on enquiry, quotation, order, complaint, adjustment and circular letters.
307 words, about 2 min05Computer Fundamentals and MS Office Applications
Computer fundamentals and MS Office test hardware and software, memory and storage, operating-system file management, Word formatting and mail merge, Excel formulas and charts, PowerPoint, and safe internet and email use. Hardware is physical; software is instructions.
295 words, about 1 min06Office Management and Record Keeping
Office management and record keeping covers filing systems, indexing, record life cycle, retention and disposal, office layout and stationery control, and the shift to electronic records. Questions test method selection and retrieval discipline.
293 words, about 1 min07Business Law and Commercial Knowledge
Business law and commercial knowledge tests the Indian Contract Act 1872, Sale of Goods Act 1930, partnership and company basics, negotiable instruments and consumer protection. Expect essentials, definitions and short application scenarios.
315 words, about 2 min08Accounting and Bookkeeping Basics
Accounting and bookkeeping basics tests double entry, journal and ledger, trial balance, cash book, bank reconciliation, depreciation and GST outlines. Expect posting and classification items.
305 words, about 2 min09Occupational Safety, Health and Environment
Occupational safety, health and environment tests hazard identification, PPE, fire safety, electrical safety, first aid, ergonomics, housekeeping and waste management. Expect practical scenario questions.
278 words, about 1 min10Employability Skills and Entrepreneurship
Employability skills and entrepreneurship tests communication, resume and interview preparation, teamwork, digital literacy, customer service, and the basics of starting a small enterprise: idea, market survey, business plan, finance and compliance. A resume should be one to two pages, reverse-chronological, with contact details, objective, education, skills and experience; tailor it to the job and proofread it.
286 words, about 1 min