Punjab PSEB Senior Secondary NSQF Logistics (Documentation Assistant) flashcards

32 cards. Read the term and the definition here. The deck at the top of this page is optional.

Logistics

The planning and control of the movement and storage of goods, services and information from origin to consumption, including transport, warehousing, inventory and reverse flows.

Supply chain management

The coordination of materials, information and funds across suppliers, manufacturers, distributors and customers to deliver value at minimum total cost.

Bullwhip effect

The amplification of demand variability as orders move upstream in a supply chain, caused by forecast updating, order batching, price promotions and rationing.

Reorder point

The inventory level at which a new order is placed; calculated as average daily demand multiplied by lead time plus safety stock.

Goods receipt note

A document completed at receiving that records supplier, purchase order, quantity received, date, condition and inspection result, triggering inventory and payment processes.

Three-way match

A control that compares purchase order, goods receipt note and supplier invoice for quantity, price and terms before approving payment.

Bill of lading

A transport document that serves as a receipt for goods, a contract of carriage and, when issued to order, a document of title.

Audit trail

A chronological record showing who created, modified or approved a document and when, used for traceability, audit and fraud detection.

Incoterms 2020

Eleven international trade rules published by the ICC that define seller and buyer obligations for cost, risk and delivery point, but not payment or title.

Letter of credit

A bank undertaking to pay the exporter against documents that comply strictly with the credit terms; banks examine documents, not goods.

Certificate of origin

A document certifying the country where goods were produced, used for preferential tariff claims under trade agreements and for customs requirements.

HS code

A harmonised product classification system; the first six digits are internationally standard, and countries add digits for tariff and statistical purposes.

Bin card

A location-level record of quantity received, issued and balance for an item, reconciled with the stock ledger and physical stock.

FEFO

First expiry, first out: a stock rotation rule that issues the batch with the earliest expiry date first, used for perishable and pharmaceutical products.

Cycle count

A rotating partial stock count of selected SKUs instead of a full physical count, with higher frequency for high-value A items.

Safety stock

Buffer inventory held to cover demand and lead-time uncertainty; formula is Z times standard deviation of demand times square root of lead time.

Volumetric weight

A weight measure for air freight calculated as length times width times height in centimetres divided by 6000; the greater of actual and volumetric weight is charged.

Demurrage

A charge for cargo or containers remaining at the terminal beyond the free time allowed, distinct from detention outside the terminal.

House bill of lading

A bill of lading issued by a freight forwarder to the shipper under a master bill, evidencing the forwarder's contract for the consolidated shipment.

e-way bill

In India, an electronic document required for the movement of goods above the prescribed value threshold, containing consignment, vehicle and transporter details.

Assessable value

The customs value on which import duty is calculated, generally the transaction value plus freight and insurance to the port of import, adjusted under valuation rules.

AEO status

Authorised Economic Operator: a certification for compliant traders that provides faster customs clearance and fewer inspections under the WCO SAFE framework.

Rules of origin

Criteria that determine the country where goods originate for preferential tariff treatment, using wholly obtained, substantial transformation or tariff-heading-change tests.

Bill of entry

The import declaration filed with customs that states goods, value, classification, duty and licence details; home-consumption and warehousing versions exist.

Seven Cs of communication

Clear, concise, concrete, correct, coherent, complete and courteous: a checklist for effective business messages.

Meeting minutes

A formal record of date, attendees, agenda, decisions and action items with owner and due date, circulated for confirmation after the meeting.

VLOOKUP

A spreadsheet function that searches for a value in the first column of a table and returns a value from a specified column using exact or approximate match.

3-2-1 backup rule

Keep at least three copies of data, on two different media, with one copy stored off-site or in the cloud.

Hierarchy of controls

Risk control order: elimination, substitution, engineering controls, administrative controls, then personal protective equipment as the last defence.

Safety Data Sheet

A 16-section document describing a chemical's hazards, composition, first aid, firefighting, handling, exposure controls, physical properties and disposal.

5S

Workplace organisation method: sort, set in order, shine, standardise and sustain, used to improve safety, efficiency and visual control.

Spill response

Stop the source if safe, contain with a spill kit, protect drains, ventilate, wear PPE according to the SDS, and dispose of waste as hazardous.