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UPMSP Co-operative Studies study materials
UPMSP Co-operative Studies study resources

UPMSP Co-operative Studies: Co-operative Management, Governance and Administration

UPMSP Co-operative Studies · Work through your exam, one topic at a time.

All guide sections

Co-operative Management, Governance and Administration

Co-operative Management, Governance and Administration

This domain tests who decides, who executes and who is accountable.

Three levels

  • General body: all members; elects the managing committee, approves accounts and major policy.
  • Managing committee/board: elected members; sets policy, sanctions loans and appoints staff.
  • Executives: president/chairperson (chair), secretary or CEO/manager (administration), treasurer (funds).

Governance means democratic control, transparency, timely elections, statutory audit, AGM and member participation. Administration means day-to-day operations: planning, organising, staffing, directing, controlling, record-keeping and compliance.

Worked example

A PACS has 1,200 members and a nine-member board. A proposal to open a new branch is placed before the board. The board studies the budget, seeks the Registrar’s permission where required, and places the annual accounts before the AGM. The manager prepares the staff roster and cash book. Reasoning: policy approval is the board’s; implementation is the manager’s; ultimate authority is the general body.

Traps

Do not say the president owns the society. Do not confuse the board with the general body. Quorum, notice and minutes are legal requirements, not formalities. A paid manager does not replace elected control. Election delays and proxy capture are governance failures, not administrative convenience.