ISO 45001 LA flashcards

32 cards. Read the term and the definition here. The deck at the top of this page is optional.

Occupational health and safety

Conditions and factors at a workplace that affect, or could affect, the health and safety of workers and other persons, covering physical, mental and cognitive aspects of work.

Hazard

A source with the potential to cause injury and ill health, such as a chemical, machine, work practice, work organisation factor, or an environmental condition at the workplace.

OH&S risk

The combination of the likelihood of occurrence of a work-related hazardous event or exposure and the severity of injury and ill health that the event or exposure can cause.

Hierarchy of controls

ISO 45001 order for reducing risk: eliminate the hazard, substitute, apply engineering controls and reorganisation of work, use administrative controls including training, and finally personal protective equipment.

Consultation and participation

ISO 45001 clause 5.4 processes giving workers at all levels the means to contribute to OH&S decisions and to be consulted on matters affecting their health and safety.

Context of the organisation

Clause 4.1 requirement to determine external and internal issues, including cultural, social, legal, technological and organisational factors, that affect the ability to achieve intended OH&S outcomes.

OH&S policy

Documented top management commitment including providing safe and healthy working conditions, fulfilling legal and other requirements, eliminating hazards and reducing risks, consultation and participation, and continual improvement.

Management of change

Clause 8.1.3 process for controlling planned permanent or temporary changes, assessing new hazards and consequences before implementation and considering knowledge, information and legal requirements.

Evaluation of compliance

Clause 9.1.2 process to evaluate fulfilment of legal and other requirements, with the frequency and method determined by the organisation and results retained as documented information.

Incident and corrective action

Clause 10.2 requirement to react to incidents and nonconformities, investigate root causes, determine and implement action, review effectiveness, and update risks and opportunities from planning.

Objectives and planning

Clause 6.2 requires measurable (where practicable) OH&S objectives consistent with policy, with planned actions specifying what, resources, who, timeframe and how results are evaluated.

Audit criteria

The set of requirements used as a reference against which audit evidence is compared, such as ISO 45001, the OH&S policy, procedures, contracts, and applicable legal and other requirements.

Audit evidence

Records, statements of fact or other verifiable information relevant to the audit criteria; evidence must be objective and is gathered by sampling within the agreed audit scope.

Fair presentation

Audit principle requiring truthful, accurate, objective and timely reporting of significant audit findings, audit conclusions and unresolved divergences of opinion between the audit team and the auditee.

Audit finding

Result of evaluating collected audit evidence against audit criteria; findings indicate conformity or nonconformity and may also record risks, opportunities and improvement points supporting the audit conclusion.

Independence

Audit principle requiring objectivity and impartiality of the audit conclusion; auditors must not audit their own work or activities for which they carry direct responsibility.

Audit plan

Description of arrangements for a specific audit: objectives, criteria, scope, dates and locations, expected time, roles, resources, communication and reporting arrangements, prepared by the team leader.

Stage 1 audit

Initial certification assessment reviewing documented information and site-specific conditions, evaluating readiness for stage 2 and identifying areas of concern to be examined in depth later.

Audit scope

The agreed extent and boundaries of an audit, including locations, functions, activities, processes, shifts and time period covered, consistent with the OH&S management system scope.

Work documents

Checklists, forms and sampling plans used by the audit team to guide and record evidence; they support but never replace the auditor's judgement or limit additional investigation needed.

Opening meeting

Formal start-of-audit meeting, chaired by the team leader, confirming plan, criteria, scope, communication, sampling and safety arrangements and resolving any misunderstanding before evidence gathering.

Audit sampling

Selecting less than the whole population of items for evidence, based on risk, importance, complexity and resources; samples are not fully representative, so findings need corroboration.

Major nonconformity

Nonconformity affecting the management system's capability to achieve intended results, a systemic failure, or a significant unmet requirement, normally blocking certification until corrective action is verified.

Audit trail

Technique of following a process, activity or record through each stage from planning to execution and back, verifying implementation and effectiveness of controls along the whole sequence.

Technical expert

Person who provides specific knowledge or expertise relevant to the audit team, such as OH&S technology or legal matters, giving advice without acting as an auditor.

Audit conclusion

Outcome of an audit, reached after considering the audit objectives and all findings, describing conformity with criteria, system effectiveness and any recommendations or required follow-up.

Audit report

Formal, dated record issued by the team leader containing objectives, scope, criteria, participants, findings, conclusions, degree of conformity, divergent opinions and any agreed follow-up requirements.

Follow-up verification

Post-audit activity confirming that corrections and corrective actions for nonconformities have been implemented and are effective, typically required before a certification decision is taken.

Completing the audit

Point at which all activities in the agreed audit plan are accomplished or otherwise agreed with the client, the report is distributed, and audit records are retained.

Audit programme

Arrangements for one or more audits planned for a specific time frame and purpose, including objectives, schedule, scope, criteria, resources and the processes for monitoring and improving it.

Programme manager

Person responsible for establishing, implementing, monitoring, reviewing and improving the audit programme, including resourcing it and ensuring auditor competence and performance.

Combined audit

Audit carried out together at a single auditee on two or more management systems, for example ISO 45001 together with ISO 9001 and ISO 14001 in one audit visit.