MB-800 key terms

A separate deployment of Business Central with its own URL, users, apps, and database. Environments are either production (live work) or sandbox (testing), and administrators manage them from the Business Central admin center.

A non-production Business Central environment used for testing, training, and trying changes safely. It can be created as a copy of production, has its own data, and can be reset or deleted without affecting live business data.

A legal entity's set of records inside an environment. Each company has its own chart of accounts, customers, vendors, items, and setup, and users with access can switch between companies.

The start page a user lands on after signing in. It shows cues with counts of open work, activity tiles, and navigation grouped by job role, such as accountant, order processor, or project manager.

A named collection of permissions that grants read, insert, modify, delete, or execute rights on tables, pages, and other objects. Permission sets are assigned to users individually or through user groups.

Guided wizard pages that walk through configuration steps such as company details, bank feeds, or email setup. Each guide explains the fields, performs the setup, and can be revisited later from the Assisted Setup page.

Setup that gives records and documents unique sequential identifiers, such as customer numbers or invoice numbers. Number series control the starting value, manual versus automatic assignment, and which numbers are used for which document.

A planning page listing setup tables, related tables, and fields to migrate. Users export it to Excel, fill in data, and import it to move setup and master data into a new company.

The list of general ledger accounts that define how a company records finances. Each account has a number, a type such as posting, heading, or total, and a category used to build reports.

A code assigned to customers and vendors that groups them for ledger posting, for example domestic, EU, or foreign. Combined with a product posting group, it decides which general ledger accounts a transaction uses.

A code assigned to items, resources, and service items that groups what is being bought or sold, such as retail or raw material. It works with the business posting group to select ledger accounts.

The matrix page that maps each combination of general business posting group and general product posting group to general ledger accounts for inventory, sales, purchases, discounts, and cost adjustments.

Analysis tags such as department, project, or region that are attached to entries so financial data can be grouped and filtered. Each dimension has values, and up to eight shortcut dimensions can appear on lines.

The date ranges that make up a fiscal year and control when posting is allowed. Administrators can restrict posting to open periods, close periods, and lock periods so entries cannot be changed.

The rate used to convert amounts between the local currency and a foreign currency on a given date. Rates are stored per currency, and adjustment batches recalculate unrealized gains and losses on open entries.

The process of matching bank statement lines to ledger entries so the bank balance and the book balance agree. It uses the bank reconciliation worksheet or the payment reconciliation journal, and differences are posted as fees or corrections.

A user-defined row and column layout that pulls general ledger entries into financial statements, such as an income statement or balance sheet. Rows can total other rows, and columns can compare periods or budgets.

Setup that spreads a revenue or expense amount across several future periods instead of posting it at once. A deferral template defines the number of periods and the calculation method used to create the entries.

A master record for something a company buys, sells, or stocks. It holds the item number, description, base unit of measure, costing method, posting groups, prices, and inventory balances used on document lines.

The quantity basis for an item, such as piece, box, or liter. Item unit of measure conversions let purchasing and sales use different units from the item's base unit while inventory stays in the base unit.

A place where inventory is held, such as a warehouse or store. Location settings decide whether bins are required and which warehouse processes, like picks, put-aways, and directed moves, apply to receipts and shipments.

A record that holds item settings for one specific location and variant, such as reorder point, replenishment, and prices. It lets the same item behave differently in different warehouses without duplicating the item.

A code that identifies a version of an item, such as a color or size, without creating a separate item record. Variants can have their own prices, costs, and inventory by location.

A record that sets what a customer pays for an item. Prices can apply to all customers, a price group, or one customer, with starting and ending dates and minimum quantities; purchases use purchase prices the same way.

A reduction applied to a single document line, given as a percentage or an amount. Discounts are set up for combinations of customer or customer group and item or item group, with quantity thresholds.

A document recording a customer's request to buy items, including ship-to address, quantities, prices, and dates. Posting it creates a posted shipment, a posted invoice, or both, and changes inventory and ledger balances.

A long-term agreement with a customer to buy a set quantity or amount over a period. Individual sales orders are created from it, and it tracks how much of the agreed quantity or amount remains.

An extra cost such as freight, postage, or handling that is added to a document or assigned to items. Assigned item charges are allocated to the cost of received inventory.

A planning page that suggests what to buy or transfer based on demand, availability, and reorder policies. Planners review the suggestions and turn them into purchase orders or transfer orders.

A link between supply and demand, such as a sales order line and a purchase order line, that sets quantity aside. Reserved stock is committed to that demand and is not offered to other orders.

The action that turns document or journal lines into ledger entries. After posting, the document becomes read-only and its amounts appear in the general ledger, customer or vendor ledger, and item ledger.

A check performed before posting that lists the general ledger entries, dimensions, and amounts a document or journal will create, so errors can be corrected before anything is committed.

A named section inside a journal with its own name, number series, and settings. Separate batches let several users or purposes work in the same journal without mixing lines.

A general journal whose lines are posted repeatedly on a schedule. Each line has a recurrence formula and optional expiration date, and the batch can be posted periodically for rent, subscriptions, or similar entries.

An optional audit feature that records inserts, modifications, and deletions in tables that have been enabled for logging. Entries can be filtered by user or date to investigate who changed what.

A list of background tasks that run reports or codeunits on a schedule or once. Each job queue entry has a status, a recurrence, and a log, and can be started, stopped, or set on hold.

An automated rule set that routes documents such as sales orders, purchase orders, or invoices to approvers before they can proceed. Conditions decide who approves, and users act on approval requests in Business Central.

The process of closing a fiscal year by transferring net income to a retained earnings account and generating closing entries. It can also mark accounting periods as closed so no further posting occurs.