Perform Business Central operations
Posting and journals
Day-to-day operations revolve around posting documents and journals. Before posting, use Preview Posting (or a test report) to see the G/L, tax and inventory entries, and use batch posting for groups of orders. Journals include general, item, payment, cash receipt, bank deposit, recurring general (with recurrence frequency and expiration date) and reversing journals; item journals post inventory adjustments, and the Adjust Cost - Item Entries batch job must run to update costs.
Payments, application and reconciliation
Payment journals suggest vendor payments, and ledger entries are applied with Apply Entries on the customer or vendor ledger; Unapply Entries is blocked once a later entry depends on the application. Bank reconciliation matches statement lines to bank ledger entries with Match Automatically and then posts adjustments.
Corrections and inventory
Posted entries cannot be deleted or edited; you correct them with reversing entries, or on a posted sales invoice with Correct (creates a corrective credit memo and a copy you can fix and repost) or Cancel (reverses the invoice through a credit memo). Inventory is corrected with item journals, physical inventory counting and item revaluation journals, and Prevent Negative Inventory blocks stock going below zero.
Traps
- 'Posting date is not within your range' comes from User Setup, not from the module.
- Trying to delete or change a posted document instead of correcting it.
- Forgetting cost adjustment, so COGS and inventory values stay wrong.
- Unapplying entries already settled by a later application.
Worked example: a posted invoice shows the wrong quantity. Use Correct, post the resulting credit memo, fix the copied document, then repost. The original invoice remains in the ledger as an audit trail and the correction is fully traceable.
Rule of thumb: preview, then post; correct, never delete.