MOS Word Expert (MO-111) key terms

A small customizable row of command buttons shown above or below the ribbon. Users add frequently used commands, and the customization can be stored in the document or in the global template.

The process of adding, removing, or reordering tabs and groups on the ribbon and choosing which commands appear. Changes can be saved to a document or to a template so they follow the user.

The Normal.dotm file that supplies default styles, macros, and ribbon and Quick Access Toolbar settings for all new documents. It is loaded automatically at startup unless another startup template overrides it.

A template stored in a trusted network location and added to Word's startup or template paths. Documents can attach to it so shared styles, building blocks, and macros are available to a team.

The link between a document and a .dotx or .dotm file that supplies its styles, building blocks, and macros. The Developer tab or the Templates dialog lets you change which template a document uses.

A settings area controlling security and privacy behavior, including macro settings, trusted locations, protected view, and add-in blocking. Policies here decide whether active content runs when a document opens.

A folder path marked as safe in the Trust Center so files opened from it skip Protected View and can run macros without a security prompt. Administrators often deploy these paths by policy.

A read-only, sandboxed mode in which Word opens files from the internet or other risky sources. Editing, macros, and some content are disabled until the user enables editing.

A document property that flags a file as complete, making it read-only and showing an informational bar. It is advisory only, since any user can remove the flag and resume editing.

A tool that scans a file for hidden or personal information such as comments, tracked changes, document properties, and embedded data, and lets you remove selected categories before sharing.

A document state that limits features to those supported by an older Word file format. Converting the file to the current format unlocks newer layout, graphics, and collaboration features.

A reusable piece of content such as a cover page, table, header, or equation stored in a gallery. Building blocks are organized in galleries and can be inserted by name or through a gallery control.

A building block saved to the Quick Parts gallery so it can be inserted from the ribbon or by typing its name and pressing F3. Quick Parts commonly hold boilerplate text, logos, and field combinations.

A building block type stored in the AutoText gallery that inserts stored content when the user types its name and presses F3 or accepts an AutoComplete tip. It is useful for recurring phrases and signature blocks.

A structured container that holds a specific content type, such as plain text, a date picker, a picture, or a drop-down list. Controls can carry titles, tags, and locking so templates guide user input.

A ribbon tab that exposes controls for macros, content controls, document protection, and template tools. It is hidden by default and enabled through Word Options customization.

A placeholder code that Word updates to display dynamic content such as page numbers, dates, cross-references, or merged data. Fields can be inserted, edited, and locked through the Field dialog.

A field that points to a numbered item, heading, bookmark, caption, or footnote elsewhere in the document. It updates automatically when the target moves, provided fields are refreshed.

A named location or selection inside a document that other features can target, including cross-references, hyperlinks, and index entries. Bookmarks are hidden markers and can be shown in the options.

An automatically generated list of headings with page numbers, built from heading styles or a custom outline level. It is a field and must be updated after edits change pagination.

A numbered label such as Figure 1 or Table 2 attached to an object. Captions can be inserted automatically and are the targets used by cross-references and tables of figures.

A process that combines a main document with a data source to produce personalized copies, such as letters or labels. Rules fields can conditionally change content for each record.

The list of records a mail merge reads, such as an Excel sheet, Access table, or delimited text file. Each column becomes a merge field available in the main document.

A named set of formatting instructions for characters, paragraphs, tables, or lists. Applying styles consistently enables navigation, automatic tables of contents, and quick global reformatting.

A paragraph style such as Heading 1 or Heading 2 that also assigns an outline level. Outline levels drive the Navigation pane, tables of contents, and PDF bookmarks.

A coordinated collection of paragraph and character formatting that restyles a document's built-in styles at once. Switching sets changes appearance without altering the styles applied to text.

A named combination of colors, fonts, and effects applied document-wide. Themes change how styled content looks while leaving the underlying text and structure intact.

A divider that creates a new section with independent page setup, such as orientation, margins, columns, or headers. Continuous, next page, odd page, and even page types behave differently.

Repeating content at the top or bottom of pages, which can differ by section and by first or odd and even pages. Fields inside them commonly show page numbers and document titles.

A review mode that records insertions, deletions, and formatting edits as markup attributed to a reviewer. Reviewers can accept or reject each change and choose which markup to display.

A note attached to a selection or location that appears in the markup area or review pane. Comments support threaded replies and can be resolved, hidden, or deleted in bulk.

A protection feature that limits formatting or editing to specified users or regions. It can enforce tracked changes, allow only comments, or unlock exceptions for selected people.

A recorded or coded sequence of commands stored in a document or template and run on demand. Macros automate repetitive formatting and editing tasks and require macro-enabled file formats.

A file saved with a .docm or .dotm extension that can store VBA code. Saving a macro-containing file as .docx silently discards the code, so the format choice matters.

Visual Basic for Applications, the programming language used to write macros and custom procedures in Word. The editor exposes the object model for documents, ranges, and content controls.

A search mode using pattern characters such as brackets, ranges, and quantifiers to match text by shape rather than exact wording. It supports advanced clean-up like reformatting dates or removing double spaces.

A section-level setting that flows text into two or more newspaper-style columns with adjustable width and spacing. Columns apply per section, so a section break is needed to mix layouts.

A side panel that lists document headings, pages, or search results so users can jump through long files. It depends on heading styles or outline levels being applied correctly.