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SAP S/4HANA FI study materials
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SAP S/4HANA FI practice questions

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Question 1Create a new Document Type

Which transaction is used to define document types in SAP S/4HANA Financial Accounting?

  1. FB50
  2. OBC4
  3. FBN1
  4. OBA7 Correct answer.

Explanation

Document types are defined in the Customizing activity OBA7, reached through Financial Accounting Global Settings > Document > Document Types > Define Document Types. The definition holds the number range, description and other defaults for the document type.

Question 2Create a new Document Type

How many characters long is the key of a document type?

  1. 4
  2. 1
  3. 2 Correct answer.
  4. 10

Explanation

The document type key is stored in field BLART, which has a length of two characters, and it must be unique within the client. Longer descriptions are stored separately as language-dependent texts.

Question 3Create a new Document Type

In which table are document type definitions stored?

  1. BKPF
  2. BSEG
  3. NRIV
  4. T003 Correct answer.

Explanation

Table T003 holds the document type definitions including the assigned number range, while the language-dependent descriptions sit in table T003T. Posted documents themselves are stored in BKPF and BSEG.

Question 4Create a new Document Type

Which standard document type is intended for general G/L account postings?

  1. KR
  2. SA Correct answer.
  3. AA
  4. DR

Explanation

SA is the standard document type for G/L account documents that do not involve a customer, vendor or asset. The other standard types are reserved for those specific business transactions.

Question 5Create a new Document Type

A customer invoice is posted in Financial Accounting. Which standard document type is normally used?

  1. DR Correct answer.
  2. DZ
  3. DG
  4. SA

Explanation

DR is the standard document type for customer invoices, which create a receivable on the customer account. Credit memos and payments to the customer account use different standard types.

Question 6Create a new Document Type

In which Customizing object is the number range assigned to a document type?

  1. In the posting key definition
  2. In the document type definition Correct answer.
  3. In the field status variant
  4. In the G/L account master record

Explanation

The Define Document Types activity contains a number range field in which the number range number for the document type is entered. The intervals behind that number range number are created separately for each company code.

Question 7Create a new Document Type

Document number ranges for accounting documents are maintained for which organizational unit?

  1. Company code Correct answer.
  2. Client
  3. Business area
  4. Controlling area

Explanation

The FI document number range object is maintained per company code, so every company code has its own document number sequence. The document type itself is defined independently of the company code.

Question 8Create a new Document Type

Which field in the accounting document header holds the document type?

  1. BLART Correct answer.
  2. BELNR
  3. BUKRS
  4. BSCHL

Explanation

BLART is the document type field, present both in the document header table BKPF and in the line item table BSEG. The other fields in the list identify company code, document number and posting key.

Question 9Create a new Document Type

Two document types in the same company code are assigned number range 01. What is the effect?

  1. Each document type keeps its own sequence because the system splits the intervals
  2. Both draw numbers from the same number sequence Correct answer.
  3. Posting is blocked because a number range may serve only one document type
  4. The second document type is automatically assigned the next free number range

Explanation

A number range is a pool of numbers rather than the property of a single document type, so several document types may point to the same number range. Their documents then share one continuous numbering without duplicates.

Question 10Create a new Document Type

What must exist before the first document can be posted with a newly created document type?

  1. A field status group assigned in the document type
  2. A number range defined for the company code Correct answer.
  3. A tolerance group assigned to the document type
  4. A new posting key created for the document type

Explanation

The document type only points to a number range number; the interval behind it must exist for the company code in which the posting takes place. Without an interval the system cannot determine a document number and posting is rejected.

Question 11Create a new Document Type

In accounting document number range maintenance, what does the year-dependent indicator control?

  1. Whether the number range is locked after the current fiscal year
  2. Whether the document number is prefixed with the fiscal year
  3. Whether a separate interval exists per fiscal year Correct answer.
  4. Whether numbers are assigned externally instead of internally

Explanation

With the year-dependent indicator, a separate interval is maintained for each fiscal year, so numbering can restart each year. Without it, one interval is used across all years.

Question 12Create a new Document Type

Which number range object is used for Financial Accounting document numbers?

  1. RF_BELEG Correct answer.
  2. RV_BELEG
  3. AC_DOC
  4. FI_BELEG

Explanation

Accounting document numbers are stored under number range object RF_BELEG and maintained in the number range transaction for accounting documents. Other objects such as RV_BELEG serve different applications.

Question 13Create a new Document Type

Where is the default reversal document type for a document type maintained?

  1. In the field status variant
  2. In the company code global parameters
  3. In the document type definition Correct answer.
  4. In the posting key definition

Explanation

The document type definition contains a reversal document type that the system proposes when a document is reversed. The proposal can still be overwritten in the reversal transaction.

Question 14Create a new Document Type

A user asks that certain fields be suppressed when documents of a new document type are entered. Which object must be maintained?

  1. The field status group in the account master Correct answer.
  2. The posting key of the affected line items
  3. The document type definition
  4. The number range of the document type

Explanation

Field suppression results from the field status variant of the company code together with the field status group of the G/L account and the posting key. The document type does not carry a field status, so it cannot be used to hide fields.

Question 15Create a new Document Type

A document was posted with the wrong document type. What is the correct way to correct it?

  1. Delete the document and re-enter it with a new number
  2. Change the document type in table BKPF directly
  3. Reverse it and repost with the correct document type Correct answer.
  4. Change the document type in the posted document using FB02

Explanation

The document type is part of the key of a posted document and determines its number range, so it cannot be changed afterwards. The document must be reversed and entered again with the correct document type.

Question 16Create a new Document Type

In Customizing, under which area are document types defined?

  1. Financial Accounting Global Settings > Document > Document Types Correct answer.
  2. Financial Accounting > Accounts Receivable and Accounts Payable > Business Transactions
  3. Cross-Application Components > Number Ranges
  4. Financial Accounting Global Settings > Company Code > Posting Periods

Explanation

Document types belong to the global document settings of Financial Accounting and are maintained in the document types activity. The related number ranges form a separate activity under the same document node.

Question 17Create a new Document Type

Which statement about the document type key is correct?

  1. It may be reused if the descriptions differ
  2. It must be unique within the client Correct answer.
  3. It must be unique within a company code only
  4. It may only contain numeric characters

Explanation

A document type key identifies the document type across the whole client, so each key exists exactly once. It can then be used in any number of company codes.

Question 18Create a new Document Type

A new number range is assigned to an existing document type that already has posted documents. What happens to those documents?

  1. They are reassigned to the next number in the new interval
  2. They are blocked until the old interval is deleted
  3. They are renumbered automatically to the new interval
  4. They keep their original document numbers Correct answer.

Explanation

Changing the number range assignment only affects documents posted after the change. Documents already posted retain the number they received when they were saved.

Question 19Create a new Document Type

At what point is the document number taken from the number range?

  1. When the fiscal year is closed
  2. When the document is printed
  3. When the user opens the posting transaction
  4. When the document is saved and posted Correct answer.

Explanation

The number is drawn from the assigned interval at the moment the document is saved, which is when the document key is built. Before that point the document has no final number.

Question 20Create a new Document Type

How can a user have a default document type proposed on the initial screen of a posting transaction?

  1. By entering the document type in the field status variant
  2. By maintaining the parameter ID BLART in the user master Correct answer.
  3. By assigning the document type to the company code
  4. By entering the document type in the number range

Explanation

User parameters can store a document type under parameter ID BLART, and posting transactions then propose it as a default. The proposal can still be overwritten during entry.

Question 21Create a new Document Type

In company code 1000, number range 01 covers 100000000 to 199999999. A user tries to save interval 150000000 to 249999999 for number range 02. What does the system do?

  1. It converts number range 02 to external numbering
  2. It saves the interval but issues a warning to the user
  3. It rejects the entry because the intervals overlap Correct answer.
  4. It saves the interval and merges the overlapping numbers

Explanation

Within one number range object and company code, the intervals of different number range numbers must not overlap, because otherwise the same document number could be issued twice. The overlapping entry is therefore refused.

Question 22Create a new Document Type

A new document type is assigned number range 03. An interval for 03 exists in company code 1000 but none has been created in company code 2000. What happens when a user posts with this document type in company code 2000?

  1. The interval of company code 1000 is used instead
  2. The document is parked until an interval is created
  3. Posting fails, as no number can be assigned Correct answer.
  4. The document is posted with a number from number range 01

Explanation

Number range intervals are maintained per company code, so an interval existing in one company code does not apply to another. Without an interval for company code 2000 the system cannot determine a document number.

Question 23Create a new Document Type

Number range 01 for accounting documents is flagged as year-dependent. What is a consequence of this setting?

  1. Documents in different company codes share one number sequence
  2. The interval is extended automatically at year-end
  3. Numbers must be assigned externally from the following year
  4. The same number can occur again in a new fiscal year Correct answer.

Explanation

With year-dependent number ranges a separate interval exists for each fiscal year, so numbering may restart and a number used in one year can be issued again in the next. Uniqueness is then guaranteed only per company code and fiscal year.

Question 24Create a new Document Type

Which of the following is determined by the document type rather than by the posting key?

  1. Which fields are suppressed on the line item
  2. The account type of a line item
  3. The number range used for the document number Correct answer.
  4. Whether a line item is a debit or a credit

Explanation

The document type points to the number range that supplies the document number and also carries defaults such as the reversal document type. Debit/credit indicator, account type and line field status are properties of the posting key.

Question 25Create a new Document Type

Company codes 1000 and 2000 both contain an accounting document numbered 0000000123 and both use number range 01. Is this result acceptable?

  1. Yes, but only if the number ranges are year-dependent
  2. Yes, because document numbers are unique only within a company code Correct answer.
  3. No, unless the two document types differ
  4. No, because document numbers must be unique within the client

Explanation

Accounting document numbers are unique per company code, so the same number may exist in different company codes. The number range object is maintained separately for each company code, which makes this repetition possible.

Question 26Create a new Document Type

Which indicator in the definition of a document type determines whether documents of that type may be posted with negative amounts?

  1. The exchange rate difference indicator
  2. The negative postings allowed indicator Correct answer.
  3. The reversal posting indicator
  4. The intercompany posting indicator

Explanation

The document type definition contains a 'Negative postings allowed' checkbox that governs whether line items with a negative amount may be entered and saved for that document type. If the indicator is not set, the system rejects negative amount entries, and corrections must instead be made through a reversal document or by using the sign conventions of the posting keys. The setting is part of the document type configuration and therefore applies to every document posted with that type.

Question 27Create a new Document Type

A shared service center wants only its tax specialists to be able to post documents of a new document type, while other accounting users must still be able to post their own document types. Which setting on the document type supports this requirement?

  1. Enter an authorization group in the document type definition Correct answer.
  2. Flag the document type as relevant for the payment program
  3. Set the reversal document type to the document type itself
  4. Assign the document type to its own number range interval

Explanation

The document type definition contains an authorization group field that is read by authorization object F_BKPF_BLA during posting, together with the activity. Users who lack authorization for that group are prevented from posting documents of the type, while other users remain unaffected. If the field is left blank, no check is carried out for that document type.

Question 28Create a new Document Type

A new document type ZP has been created and assigned to a number range. When a user posts a vendor invoice using ZP, the system rejects the entry with a message that account type Vendor is not allowed for this document type. What is the cause?

  1. The Vendor account type indicator is not selected in the document type definition Correct answer.
  2. The vendor master record is not assigned to the number range of document type ZP
  3. The field status group of the document type suppresses the vendor account field
  4. The posting key used for the vendor line has not been released for the company code

Explanation

In the document type definition, checkboxes for the permitted account types (such as G/L, customer, vendor, asset and material) determine which kinds of accounts a document of that type may post to. If the Vendor indicator is not selected, every vendor line is rejected regardless of how the vendor master record or the number range is set up. The correction is to flag the Vendor account type in the document type configuration.

Question 29Accounts Payable

In the vendor master record, what is the purpose of the reconciliation account?

  1. The G/L account updated in parallel by every vendor posting Correct answer.
  2. The bank account to which outgoing payments are transferred
  3. The tax code proposed by default when an invoice is entered
  4. The number range from which the vendor account number is taken

Explanation

The reconciliation account is a G/L account flagged as a reconciliation account; every subledger posting to the vendor also updates it, so the payables figure in the balance sheet always agrees with the subledger. It is updated automatically and cannot be posted to directly.

Question 30Accounts Payable

Which transaction is used to enter and post a vendor invoice in Financial Accounting?

  1. FB70
  2. FB60 Correct answer.
  3. FB50
  4. F-53

Explanation

FB60 is the entry screen for vendor invoices; it creates a credit on the vendor account and debits to expense or asset accounts. FB70 is used for customer invoices, FB50 for G/L account documents and F-53 for manual outgoing payments.

Question 31Accounts Payable

Which document type is the standard document type for a vendor invoice posted in Financial Accounting?

  1. KZ
  2. KR Correct answer.
  3. KG
  4. SA

Explanation

KR is delivered as the document type for vendor invoices. KZ is used for vendor payments, KG for vendor credit memos and SA for general G/L documents.

Question 32Accounts Payable

What does the vendor account group control in the vendor master record?

  1. The tolerance group applied when differences arise on payment
  2. The dunning procedure proposed for the vendor
  3. The payment method used by the automatic payment program
  4. The number range and field status of the master record Correct answer.

Explanation

The account group is assigned when the vendor is created and determines the number range interval, the field status (required, optional or suppressed fields) and whether the vendor is a one-time vendor. Payment methods, tolerance groups and dunning data are maintained separately.

Question 33Accounts Payable

Which transaction displays the open and cleared line items of a vendor account?

  1. FBL3N
  2. FB03
  3. FBL1N Correct answer.
  4. FBL5N

Explanation

FBL1N is the vendor line item display and can show open, cleared or all items for selected vendors. FBL5N is the customer equivalent and FBL3N displays G/L account line items.

Question 34Accounts Payable

Which vendor master setting determines when an invoice becomes due for payment?

  1. The sort key
  2. The tolerance group
  3. The reconciliation account
  4. The payment terms in the company code segment Correct answer.

Explanation

Payment terms define the days until the invoice is due and the cash discount periods, and the due date is calculated from the baseline date. The tolerance group only affects how differences are handled during payment.

Question 35Accounts Payable

A vendor issues a credit memo for goods that were returned. What is the accounting effect when the credit memo is posted?

  1. The payable is reduced and the expense or GR/IR account is credited Correct answer.
  2. The payable increases and an expense is debited
  3. Only a statistical line is written and no account is updated
  4. A down payment is created on a special G/L account

Explanation

A vendor credit memo reverses part of the original invoice: it debits the vendor reconciliation account and thereby reduces the payable, while crediting the expense or GR/IR clearing account originally charged.

Question 36Accounts Payable

Which transaction is used to create a recurring vendor invoice that is posted at regular intervals?

  1. F.13
  2. FBL1N
  3. FBD1 Correct answer.
  4. F110

Explanation

FBD1 creates a recurring entry document that stores the posting data and a schedule; the system then generates the actual accounting documents on the due dates. F110 is the automatic payment program and F.13 an automatic clearing program.

Question 37Accounts Payable

What is controlled by the tolerance group assigned to a vendor?

  1. The number of decimals allowed for foreign currency amounts
  2. The release strategy applied to parked invoice documents
  3. The payment differences accepted when a payment is posted Correct answer.
  4. The maximum number of line items in a single invoice

Explanation

Tolerance groups define the upper limits for overpayments, underpayments and cash discount adjustments that a user may post when clearing a vendor item. Amounts above the limit must be corrected or posted as a partial payment.

Question 38Accounts Payable

In what order are the steps of the automatic payment program executed?

  1. Parameter maintenance, proposal run, payment run Correct answer.
  2. Payment run, proposal run, parameter maintenance
  3. Proposal run, parameter maintenance, payment run
  4. Payment run, parameter maintenance, proposal run

Explanation

The payment parameters must be maintained first; they define the company codes, dates and payment methods. A proposal run then selects the open items into a proposal that can be reviewed and changed, and only the payment run creates the actual payment documents.

Question 39Accounts Payable

For a vendor to be selected by the payment run using a specific payment method, what must be in place?

  1. The vendor must be flagged as a one-time vendor
  2. The vendor's reconciliation account must be a bank account
  3. A payment block must be set in the vendor master
  4. The payment method must be allowed for the paying country and entered in the vendor's payment transaction data Correct answer.

Explanation

The payment run only proposes items whose payment method is permitted for the country of the paying company code and maintained in the vendor master or in the invoice. A payment block, by contrast, prevents an item from being paid.

Question 40Accounts Payable

How is a down payment made to a vendor recorded in the vendor subledger?

  1. As a noted item that leaves the reconciliation account unchanged
  2. As a special G/L transaction that posts to an alternative reconciliation account Correct answer.
  3. As a statistical posting that only changes the vendor credit line
  4. As a guarantee that no G/L posting takes place at all

Explanation

Down payments use special G/L indicator A, which redirects the posting from the normal reconciliation account to an alternative reconciliation account configured for down payments. The amount therefore appears as an asset instead of reducing the payable.

Question 41Accounts Payable

A goods receipt has already been posted for a purchase order. Which account is debited when the corresponding vendor invoice is posted in Financial Accounting?

  1. The vendor reconciliation account
  2. The cash discount account
  3. The GR/IR clearing account Correct answer.
  4. The bank clearing account

Explanation

The goods receipt debits stock and credits the GR/IR clearing account; the invoice then debits GR/IR clearing and credits the vendor, so the two postings offset each other when quantity and price match.

Question 42Accounts Payable

What distinguishes a parked vendor invoice from a posted one?

  1. It updates the vendor account but not the reconciliation account
  2. It is permanently excluded from the reconciliation account
  3. It is saved without updating the vendor account and becomes an open item only after release Correct answer.
  4. It is included in the next payment run automatically

Explanation

Parking stores an incomplete document so that it can be completed and checked later; no accounting documents are created at that point. Releasing the parked document generates the accounting document and the vendor open item.

Question 43Accounts Payable

A vendor invoice for 1,000 is paid within the cash discount period with a 2% discount. How does the system post the payment?

  1. Vendor 1,020 / bank 1,000
  2. Vendor 1,000 / bank 980 with 20 credited to a cash discount account Correct answer.
  3. Vendor 1,000 / bank 1,000 with 20 posted as a noted item
  4. Vendor 980 / bank 980

Explanation

The vendor open item is cleared at its full amount, the bank is credited only with the amount actually paid, and the difference is posted to the cash discount account defined for the payment. The expense therefore remains at the discounted amount.

Question 44Accounts Payable

What is characteristic of a one-time vendor?

  1. Its address and bank details are entered in the document instead of the master record Correct answer.
  2. It is excluded from the automatic payment run
  3. It may only be used for down payment transactions
  4. It must be created afresh for every single invoice posted

Explanation

For a one-time vendor, the general data such as name, address and bank details is stored in the accounting document for each transaction, while the master record holds only the account group and control data. This avoids creating many master records for occasional suppliers.

Question 45Accounts Payable

Which condition causes an open vendor item to be skipped in the automatic payment run?

  1. The invoice is denominated in the local currency
  2. A payment block is set on the item or in the vendor master record Correct answer.
  3. The vendor has a reconciliation account assigned
  4. The item was posted with document type KR

Explanation

Items with a payment block, whether from the vendor master or from the line item, are placed on the exception list and are not paid. Document type, reconciliation account and local currency do not by themselves prevent payment.

Question 46Accounts Payable

Which transaction clears a vendor open item against a manual payment?

  1. FB60
  2. F-53
  3. F-44 Correct answer.
  4. F110

Explanation

F-44 is the clearing transaction for vendor accounts, in which open items are selected and cleared by a payment or an offsetting posting. F-53 posts outgoing payments without selecting open items, FB60 creates invoices and F110 runs the automatic payment program.

Question 47Accounts Payable

A USD invoice is posted at one exchange rate and paid at a different rate. What does the system create when the payment is posted?

  1. A down payment request for the difference
  2. A realized exchange rate difference posted to an exchange rate difference account Correct answer.
  3. A reversal of the original invoice
  4. An adjustment to the GR/IR clearing account

Explanation

The vendor item is cleared in document currency while the bank and local currency amounts differ, so the difference is posted as a realized exchange rate difference. Unrealized differences arise only later, through foreign currency valuation of open items.

Question 48Accounts Payable

Which of the following is maintained in the company code segment of the vendor master record?

  1. The reconciliation account Correct answer.
  2. The vendor's correspondence language
  3. The vendor's name and address
  4. The vendor's industry key

Explanation

The company code segment holds company-code-specific data such as the reconciliation account, payment terms, payment methods and tolerance group. Name, address, industry key and language belong to the general data that is valid for all company codes.

Question 49Accounts Payable

How does a down payment request affect the vendor account?

  1. It posts an expense to the profit and loss account immediately
  2. It reduces the payable in the same way as a real down payment
  3. It blocks all future invoices from the vendor
  4. It is a noted item shown in the line item display without updating the reconciliation account Correct answer.

Explanation

A down payment request uses special G/L indicator F and is stored as a noted item: it appears in the vendor line item display as a memo but generates no G/L posting. Only the actual down payment produces a real posting to the down payment account.

Question 50Accounts Payable

How does withholding tax configured for a vendor affect the payment?

  1. The tax is posted only to the vendor reconciliation account
  2. The vendor receives the invoice amount less the tax, and the tax is posted to a withholding tax payable account Correct answer.
  3. The tax is added to the invoice amount and paid to the vendor
  4. The tax applies only to customer invoices

Explanation

Withholding tax is deducted from the payment, so the vendor receives the net amount and the withheld portion becomes a liability to the tax authority. The tax is calculated from the base amount defined in the withholding tax configuration.