Workday HCM flashcards
Workday HCM · Build recall with a focused review session.
32 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Supervisory Organization
- The staffing structure that groups workers under a manager; it drives approval routing, manager visibility, and staffing actions in Workday HCM.
- Effective Date
- The date a data change takes effect. Workday keeps prior versions as history and applies future-dated changes automatically on that date.
- Business Process Security
- Rules that determine who can initiate, approve, or view each business process step, using roles and security groups.
- Staffing Action
- A worker event such as Hire, Transfer, Promote, or Change Job; each has required fields and may route for approval.
- Position Management
- An optional configuration where headcount is tied to defined positions; requisitions link to positions to control hiring.
- Delegation
- Temporarily reassigns a worker's approval tasks to another person for a date range; it does not change security group membership.
- Enterprise Interface Builder
- An inbound/outbound data load tool used for mass worker changes and integrations; records are validated against business-process rules.
- Worker Type
- A classification such as Employee or Contingent Worker that determines which onboarding, offboarding, and staffing processes apply.
- Pay Group
- A configuration that defines a payroll run's calendar, pay frequency, and currency; pay periods must be calculated before completion.
- Gross-to-Net
- The payroll sequence: earnings and deductions accumulate to taxable wages, taxes are calculated, then net pay is produced.
- Earning Code
- A payroll element representing pay such as salary or bonus; it carries taxability flags and a calculation type like flat or percent.
- Deduction Code
- A payroll element that reduces pay, such as benefits or garnishments; it has taxability and calculation-order settings.
- Off-Cycle Payroll
- A payroll run outside the normal schedule, used for one-time payments or corrections; it can be manual, on-demand, or correction.
- Payroll Results
- A preview of calculated pay before completion; completion locks results and creates pay results and accounting entries.
- Payroll Accounting
- Maps earning and deduction codes to ledger accounts and cost centers/worktags, producing accounting entries that post to financials.
- Payment Election
- A worker-maintained setting that determines how net pay is distributed across bank accounts, subject to payment split rules.
- Job Requisition
- A request to fill a position; it moves through create, approve, post, source, screen, interview, offer, and fill stages.
- Talent Pool
- A curated group of workers or candidates used for sourcing, succession, or development; membership can be manual or rule-based.
- Offer Letter
- A templated document sent to a candidate that requires approval; the offer must be accepted before converting to a hire.
- Performance Review
- An evaluation driven by review periods, templates, and participant groups; ratings can be calibrated before finalization.
- Goal Management
- Links individual goals to organizational goals; goal status and weighting feed performance and compensation reviews.
- Succession Planning
- Uses talent review meetings, readiness ratings, and key positions to identify and rank successors by readiness.
- Skills Gap Analysis
- Compares a worker's recorded skills and competencies against job profile requirements to identify development needs.
- Career Path
- A sequence of job families and roles that outlines progression; internal mobility is tracked via job changes and transfers.
- Time Tracking
- Captures time entries against projects or worktags; time must be approved before it feeds payroll or billing.
- Shift Schedule
- Defines when workers are assigned to work using shifts and templates; publishing a schedule notifies workers and locks assignments.
- Time Off Plan
- Defines accrual rules, eligibility, and balances for absence; accruals run on a schedule and balances are worker-visible.
- Labor Demand Forecast
- Predicts staffing needs from historical volume; schedules are generated to match demand within configured rules.
- Time Calculation Rules
- Rules that apply premiums such as overtime or shift differential based on worked hours, thresholds, and eligibility.
- Attendance Exception
- A recorded deviation such as lateness or absence; exceptions can trigger corrective actions or affect payroll.
- Workforce Analytics
- Metrics such as headcount, turnover, and labor cost, delivered through reports and dashboards built from calculated fields.
- Time-to-Payroll Flow
- Approved time entries feed time calculation, which produces payroll input; unapproved time can block payroll processing.