APM PFQ flashcards
APM PFQ · Build recall with a focused review session.
32 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Project life cycle
- The sequence of phases a project passes through from concept to benefits realisation; phases commonly include concept, definition, deployment, transition and benefits realisation.
- Stage gate
- A decision point at the end of a project phase where authorised reviewers assess progress and approve, reject or amend the plan before the next phase begins.
- Linear life cycle
- A project life cycle in which phases are completed sequentially, with limited overlap, suitable when requirements are stable and change is expected to be low.
- Iterative life cycle
- A project life cycle that repeats cycles of development and review, allowing requirements and solutions to evolve through feedback, often used in uncertain or changing environments.
- Product life cycle
- The period from a product's conception through development, launch, growth, maturity and decline; it is longer than and contains the project life cycle.
- Success criteria
- The measures against which a project's success is judged, such as meeting agreed time, cost, quality and scope targets and achieving intended benefits.
- Success factors
- The conditions or practices that increase the likelihood of project success, such as clear objectives, senior sponsorship, skilled teams and effective stakeholder engagement.
- Benefit
- A measurable improvement or advantage resulting from a project output or outcome that is perceived as positive by one or more stakeholders.
- Benefits realisation
- The process of ensuring that planned benefits are achieved and measured after project outputs are delivered, often continuing beyond the project life cycle.
- Dis-benefit
- A measurable decline or negative consequence for a stakeholder that results from a project, which should be identified and managed alongside intended benefits.
- Project sponsor
- The senior person accountable for the project's business case and success, providing direction, resources and an escalation point for the project manager.
- Project manager
- The person responsible for day-to-day management of the project, including planning, delivery, team leadership, stakeholder communication and progress reporting within delegated authority.
- Project board
- A governance group that provides senior direction and makes key decisions for a project, often including sponsor, senior user and senior supplier roles.
- Project management office
- A function that supports projects by providing standards, templates, reporting, assurance and central coordination, with authority ranging from supportive to controlling.
- RACI matrix
- A responsibility assignment tool that identifies who is Responsible, Accountable, Consulted and Informed for each activity or decision in a project.
- Stakeholder
- Any individual or group that can affect, be affected by, or perceive itself to be affected by a project decision, activity or outcome.
- Power-interest grid
- A stakeholder analysis tool that plots stakeholders by their influence and level of interest, guiding tailored engagement and communication strategies.
- Communication plan
- A document defining what information will be communicated, to whom, when, by what method and with what feedback arrangements for a project.
- Communication channels formula
- The number of possible communication channels among n people is n(n-1)/2; for 10 people this gives 45 channels.
- Stakeholder engagement
- The process of identifying, analysing and interacting with stakeholders to understand their needs and secure appropriate involvement and support throughout the project.
- Work breakdown structure
- A hierarchical decomposition of project scope into manageable deliverables or work packages, forming the basis for estimating, scheduling and control.
- Critical path
- The longest sequence of dependent activities through a project network, determining the shortest possible project duration; activities on it have zero float.
- Float
- The amount of time an activity can be delayed without delaying the project finish, calculated as late start minus early start or late finish minus early finish.
- Milestone
- A significant point or event in a project schedule, typically shown with zero duration, used to mark completion of a phase or key deliverable.
- Risk
- An uncertain event or condition that, if it occurs, will have a positive or negative effect on project objectives such as time, cost, quality or scope.
- Issue
- A problem or event that has already occurred and is affecting the project, requiring management action rather than probability assessment.
- Risk score
- A rating calculated by multiplying the probability of a risk by its potential impact, used to prioritise risks for response and monitoring.
- Risk owner
- The person assigned accountability for managing a specific risk, including selecting and implementing responses and monitoring the risk throughout the project.
- Quality assurance
- The process-oriented activity of ensuring that project processes and standards are appropriate and followed, often through audits and reviews, to prevent defects.
- Quality control
- The product-oriented activity of inspecting and testing deliverables against acceptance criteria to identify defects and confirm that required quality has been achieved.
- Change control
- A formal process for requesting, assessing, approving or rejecting, implementing and reviewing changes to a project's baselined scope, schedule, cost or quality.
- Configuration management
- The discipline of identifying, controlling, recording and reporting project products and their versions, ensuring changes are tracked and the correct versions are used.