BOMI FMA key terms

The integrated practice of coordinating people, place, process, and technology so that the built environment supports an organization's core mission and the well-being of its occupants.

Scheduled, planned servicing of building systems and equipment performed on a time or usage basis to reduce unexpected failures, extend asset life, and preserve warranty coverage.

Corrective work triggered only after a component fails or a defect is reported, typically costing more per event and causing more disruption than planned servicing.

Condition-based servicing that uses sensor data, vibration analysis, or trend monitoring to schedule intervention just before a component is likely to fail.

A documented authorization and record for a maintenance or service task, capturing the request, labor, materials, priority, cost, and completion details for tracking and reporting.

Software that stores asset inventories and maintenance histories and generates, schedules, and tracks work orders, labor, parts, and performance metrics.

A structured inventory listing each significant building component with identifiers, location, age, condition, replacement value, and maintenance history used for planning and budgeting.

A ratio comparing the cost of outstanding deferred maintenance and repair needs to the current replacement value of the facility, used to prioritize capital investment.

A systematic on-site evaluation of building systems and components that documents condition, remaining useful life, and deficiencies to inform maintenance and capital plans.

Necessary repair or replacement work postponed beyond its scheduled time, usually for budget reasons, which accumulates backlog and raises future cost and risk.

The multi-year process of forecasting, prioritizing, and funding major repairs, replacements, and new construction, typically tied to a replacement reserve or capital budget.

The full lifetime cost of an asset, including acquisition, installation, operation, maintenance, utilities, and disposal, used to compare alternatives on an equivalent basis.

An economic analysis that discounts all costs of an asset or project over its useful life to present value so that competing options can be compared fairly.

A performance measure expressing net benefit as a percentage of the amount invested, frequently used to justify facility projects and technology purchases.

A quantifiable measure tied to a strategic objective that shows whether facility services are meeting agreed targets, such as response time or cost per square foot.

A written agreement between the facility organization and its clients defining scope, service standards, response times, responsibilities, and remedies for underperformance.

Comparing an organization's facility costs, energy use, or service performance against internal baselines or peer facilities to identify gaps and improvement opportunities.

A performance framework that translates strategy into measures across financial, customer, internal process, and learning perspectives, adapted in FM to balance cost with service and sustainability.

The process of analyzing space needs and allocating usable area to functions, teams, and activities, producing stacking plans and block layouts that guide moves and design.

A measure of how intensively assigned space is actually used, often expressed as occupied workstations or hours in use divided by capacity available.

A workplace strategy in which unassigned workstations are reserved on demand by employees who are frequently mobile, reducing total desk count and real estate cost.

A non-reserved seating arrangement where employees use any available workstation on a first-come basis, with no booking and no personal storage assigned.

The percentage of occupants moved within a period relative to total headcount, used to forecast move costs, disruption, and furniture and reconfiguration needs.

The coordinated planning and execution of relocations, including scheduling, vendor oversight, communication, furniture and IT coordination, and post-move closeout.

Applying planning, scheduling, budgeting, risk, and communication techniques to deliver a defined scope within time and cost constraints to an agreed quality.

Uncontrolled expansion of project requirements without corresponding adjustments to schedule, budget, or resources, usually eroding margin and quality.

A scheduling technique that identifies the longest sequence of dependent activities determining the shortest possible project duration and highlighting activities with no float.

A written modification to a contract's scope, price, or schedule, formally approved by the owner, used to control and document deviations from the original agreement.

The process of sourcing, evaluating, and contracting goods and services, including specification, solicitation, bid evaluation, award, and contract administration.

A solicitation document that states requirements and evaluation criteria and invites vendors to submit solutions and pricing, used when expertise or approach matters more than price alone.

Overseeing contracted suppliers through performance reviews, invoice validation, relationship management, and periodic evaluation to ensure value and contractual compliance.

The average elapsed time required to restore a failed asset to service, used to gauge maintenance responsiveness, staffing, and spare-parts strategy.

Annual energy consumption per unit of floor area, allowing comparison of buildings of different sizes and a common metric for tracking efficiency improvements.

A quality-assurance process verifying that building systems are designed, installed, and operate according to the owner's requirements before and after occupancy.

The condition of air inside a building as it affects occupant health and comfort, managed through ventilation, filtration, moisture control, and pollutant source reduction.

A pattern of acute occupant complaints such as headaches and irritation linked to time spent in a building, with no single identifiable cause or illness.

The condition in which occupants are satisfied with the temperature, humidity, and air movement around them, influenced by clothing, activity level, and radiant conditions.

Planning and organizing resources, roles, drills, and communications so an organization can respond to and recover from fire, weather, utility, or security incidents.

Documented procedures for maintaining or restoring critical operations during and after disruption, including alternate sites, data recovery, and communication protocols.

Identifying, assessing, prioritizing, and mitigating threats to people, property, and operations, then monitoring controls and transferring residual risk through insurance.

Interconnected building features such as alarms, sprinklers, egress paths, and emergency lighting designed to protect occupants during fire or other emergencies.