ICDL Advanced Documents key terms

A saved set of formatting instructions, such as font, size, spacing and alignment, that is applied to text as a single named unit so that many paragraphs can be formatted consistently and changed at once.

A style that stores character and paragraph-level formatting together, including alignment, indents, spacing and line breaks, and is applied to whole paragraphs rather than to individual selected characters.

A style that stores only text-level formatting such as font, size, colour and emphasis, and is applied to selected characters within a paragraph without affecting the paragraph layout.

A style that behaves as a paragraph style when applied to a whole paragraph but as a character style when applied to a selection, letting one definition serve both purposes.

A coordinated collection of built-in style definitions that changes the overall look of a document, such as fonts and colours, while keeping the structure and applied style names intact.

A task pane that shows which paragraph, character and table styles are active at the cursor and reveals any direct formatting applied on top of them, so inconsistencies can be found and removed.

A panel listing the styles available in a document, with options to show recommended or in-use styles, apply a style, and modify or create style definitions.

Manual formatting applied to selected text, such as bold or a font change, that overrides the underlying style and is usually cleared when a different style is applied.

A pre-built document file that stores content, styles, layouts and settings used as a starting point for new documents, so that repeated documents share a consistent design.

A template file stored in a shared startup location that loads automatically with every new document, making its styles, macros and toolbars available across all documents.

A named set of colours, fonts and graphic effects that can be applied across a document or suite, changing the visual appearance without altering content or style structure.

A document divider that starts a new section, allowing different page setup such as orientation, margins, columns or headers and footers to apply to each part of the document.

The group of page-level settings for a section, including margins, paper size, orientation, columns and vertical alignment, which control how content is laid out on printed pages.

The blank space between the text area and the edge of the page, set per section and adjustable for individual sides, binding space or mirroring on facing pages.

Areas at the top and bottom of pages that repeat content such as titles, page numbers or logos, and which can differ between sections or between odd and even pages.

A placeholder code inserted into a document that is updated automatically to display information such as page numbers, dates, cross-references or document properties.

A field that points to another item in the document, such as a heading, figure or bookmark, and updates automatically to show the correct number or text if the target changes.

A named marker attached to a location or selection in a document, used as a target for hyperlinks, cross-references or navigation.

An automatically generated list of headings with page numbers, built from paragraphs formatted with heading styles and refreshable when the document changes.

The rank assigned to a heading style, from level one downwards, that determines its place in the document outline and its nesting in a table of contents.

A paragraph property that places text in the document hierarchy for outlining and navigation, independent of the visual appearance of the paragraph.

An alphabetical list of important terms with page numbers, generated from marked index entries placed throughout the document and refreshed when the document is updated.

A marked term or phrase in the text, optionally with a subentry and cross-reference, that tells the program to include that term in the generated index.

A numbered label attached to a table, figure or equation, such as Figure 1, that can be generated automatically in sequence and referenced elsewhere in the document.

A generated list of the captions in a document with their page numbers, built from caption labels or a chosen style and updated like a table of contents.

A note placed at the bottom of the page it refers to, linked to the main text by an automatically numbered reference mark, typically used for citations or brief explanation.

A note collected at the end of the document or section rather than at the foot of the page, linked to the main text by an automatically numbered reference mark.

A reference in the text to a source, entered through a source manager so that a matching entry can be generated automatically in the bibliography.

A generated list of the sources cited in a document, formatted in a chosen referencing style and updated automatically as citations are added or changed.

A process that combines a main document containing fixed text and merge fields with a data source of records to produce many personalised copies such as letters or labels.

The file or table holding the records used in a mail merge, with columns as fields and rows as individual records to be merged into the main document.

A placeholder inserted in a main document that is replaced during a mail merge by the matching value from each record in the data source.

A review feature that records insertions, deletions and formatting edits as visible markup attributed to each reviewer, so changes can be accepted or rejected later.

A note attached to a location or selection in a document that appears in a side pane for discussion, without altering the body text, and can be replied to or resolved.

A person whose identity is attached to tracked changes and comments, used to filter, display or attribute edits during a collaborative review.

A feature that analyses two versions of a document and produces a third file showing the differences as tracked changes between them.

A recorded or written sequence of commands stored under a name and run with one action to automate repetitive tasks in a document or template.

A side panel that lists document headings or search results, letting a user jump quickly between sections and reorganise content by moving headings.

Clickable text or an object that jumps to a web address, another file or a named location such as a bookmark within the same document.