MO-110 cheat sheet

Word Options > Save controls AutoSave (cloud files only), the AutoRecover interval (1-120 minutes, default 10), default local file location, default save format, and font embedding.

Normal.dotm is the global template that supplies default styles, macros, AutoText, and ribbon customizations; Word recreates it with factory settings if it is deleted or renamed.

File > Info > Protect Document offers Mark as Final, Encrypt with Password, Restrict Editing, and Restrict Access; only encryption and IRM remain effective protection once the file leaves Word.

Trust Center settings cover Protected View (files from the internet, unsafe locations, Outlook attachments), Trusted Locations, Trusted Documents, macro and ActiveX settings, and add-in requirements.

Compatibility Mode appears on files created in earlier Word versions; File > Info > Convert removes it and enables current features, while Compatibility Checker lists features lost when saving to older formats.

Standard properties are Title, Subject, Author, Keywords, Comments, Category, and Status; Advanced properties include Company, Manager, Created, Modified, Revision number, Word Count, and Template.

Templates use .dotx (no macros) or .dotm (macros); the Organizer, opened from Developer > Document Template, copies styles, macros, and toolbars between templates and documents.

Restrict Editing combines formatting restrictions (a limited style set) with editing restrictions (No changes, Tracked changes, Comments, Filling in forms) plus per-user or per-group exceptions, enforced by a password.

Add-ins appear under Word Options > Add-ins: Word Add-ins are .dotm global templates loaded from the Startup folder, while COM add-ins follow a load behavior setting (load at startup or on demand).

Paragraph flow settings live on the Line and Page Breaks tab of the Paragraph dialog: Widow/Orphan control, Keep with next, Keep lines together, and Page break before.

Section breaks are Next Page, Continuous, Even Page, and Odd Page; column layout, margins, headers and footers, and page numbering are properties of a section, not a page.

Shift+F1 opens Reveal Formatting, which lists font, paragraph, and section attributes with their source; Style Inspector separately distinguishes paragraph-style, character-style, and direct formatting.

Wildcard Find operators: ? any character, * any string, [abc] one listed character, {n,m} repetition, < > word boundaries, \1 backreference; caret codes such as ^p do not work in wildcard mode.

To replace formatting rather than text, place the cursor in the Find or Replace box and use Format > Font, Paragraph, Style, or Language to attach the search or replacement formatting.

Hyphenation options are Automatic hyphenation, Hyphenation zone (a wider zone means fewer hyphens), and Limit consecutive hyphens; Ctrl+Shift+- inserts an optional hyphen and Ctrl+- a nonbreaking hyphen.

Insert > Page Number > Format Page Numbers sets the number format, Continue from previous section, and Start at values separately for each section.

Ctrl+Space clears character formatting, Ctrl+Q clears paragraph formatting, and Ctrl+Shift+N reapplies the Normal style to the selection.

A linked style acts as a paragraph style on whole paragraphs and as a character style on selections; table styles can be marked as the default for new tables in the document.

Building blocks are stored in Building Blocks.dotx for the user or inside a specific template; Quick Parts > Building Blocks Organizer lists Name, Gallery, Category, and Template for each entry.

Galleries include AutoText, Cover Pages, Equations, Tables, Headers, Footers, Page Numbers, Text Boxes, Watermarks, and Quick Parts; an AutoText entry inserts when you type its name and press F3.

Content control types are plain text, rich text, picture, combo box, drop-down list, date picker, check box, building block gallery, repeating section, and group.

Content control properties include Title (label used in properties and selection lists), Tag (string available to code and XML mapping), Show as, Lock contents, and Lock control.

To let users fill content controls without editing text, enable Developer > Restrict Editing > Editing restrictions > Filling in forms, then choose Yes, Start Enforcing Protection.

Field codes: Ctrl+F9 inserts braces, Alt+F9 toggles code display, F9 updates, Ctrl+F11 locks and Ctrl+Shift+F11 unlocks; common codes include DOCPROPERTY, STYLEREF, REF, SEQ, IF, and MERGEFIELD.

A table of contents is built from heading styles, outline levels, or TC fields; Insert > Table of Contents > Custom Table of Contents sets levels, tab leader, and whether TC entries are included.

Themes are saved as .thmx from Design > Themes > Save Current Theme and contain only theme colors, theme fonts, and theme effects, not styles or document content.

Captions use SEQ fields; Insert Table of Figures builds a list from caption labels, and Insert > Cross-reference creates REF fields that refresh when fields are updated.

Mail merge has three components: the main document, the data source, and the merged output; the Mailings sequence is Start Mail Merge > Select Recipients > Insert Merge Field > Preview Results > Finish & Merge.

Merge rules include If...Then...Else, Next Record, Next Record If, Skip Record If, Set Bookmark, Ask, and Fill-in; each rule is inserted as a field inside the main document.

Finish & Merge > Edit Individual Documents places the merged output in a new document (all records, current record, or a range), while Merge to Printer and Merge to E-mail send it directly.

A data source needs a header row; Excel column names become merge field names, and Match Fields maps nonstandard names to the Address Block and Greeting Line fields.

Mark a Table of Authorities citation with Alt+Shift+I and an index entry with Alt+Shift+X; both create hidden fields that persist in the document.

Track Changes options (Review > Track Changes > Track Changes Options) set markup colors, balloons, and what to display; Accept/Reject applies per change or to all, and Compare or Combine produces a separate output document.

Comments support @mentions, threaded replies, and Resolve; resolving removes the comment from the active list but keeps it stored in the document.

Co-authoring requires the file on OneDrive or SharePoint with AutoSave on; presence indicators show who is editing and changes merge in near real time.

A visible signature line is added with Insert > Signature Line, and a digital signature is applied through File > Info > Protect Document > Add a Digital Signature using a valid certificate.

Word Options > Save controls AutoSave (cloud files only), the AutoRecover interval (1-120 minutes, default 10), default local file location, default save format, and font embedding.

Normal.dotm is the global template that supplies default styles, macros, AutoText, and ribbon customizations; Word recreates it with factory settings if it is deleted or renamed.

File > Info > Protect Document offers Mark as Final, Encrypt with Password, Restrict Editing, and Restrict Access; only encryption and IRM remain effective protection once the file leaves Word.

Trust Center settings cover Protected View (files from the internet, unsafe locations, Outlook attachments), Trusted Locations, Trusted Documents, macro and ActiveX settings, and add-in requirements.

Compatibility Mode appears on files created in earlier Word versions; File > Info > Convert removes it and enables current features, while Compatibility Checker lists features lost when saving to older formats.

Standard properties are Title, Subject, Author, Keywords, Comments, Category, and Status; Advanced properties include Company, Manager, Created, Modified, Revision number, Word Count, and Template.

Templates use .dotx (no macros) or .dotm (macros); the Organizer, opened from Developer > Document Template, copies styles, macros, and toolbars between templates and documents.

Restrict Editing combines formatting restrictions (a limited style set) with editing restrictions (No changes, Tracked changes, Comments, Filling in forms) plus per-user or per-group exceptions, enforced by a password.

Add-ins appear under Word Options > Add-ins: Word Add-ins are .dotm global templates loaded from the Startup folder, while COM add-ins follow a load behavior setting (load at startup or on demand).

Paragraph flow settings live on the Line and Page Breaks tab of the Paragraph dialog: Widow/Orphan control, Keep with next, Keep lines together, and Page break before.

Section breaks are Next Page, Continuous, Even Page, and Odd Page; column layout, margins, headers and footers, and page numbering are properties of a section, not a page.

Shift+F1 opens Reveal Formatting, which lists font, paragraph, and section attributes with their source; Style Inspector separately distinguishes paragraph-style, character-style, and direct formatting.

Wildcard Find operators: ? any character, * any string, [abc] one listed character, {n,m} repetition, < > word boundaries, \1 backreference; caret codes such as ^p do not work in wildcard mode.

To replace formatting rather than text, place the cursor in the Find or Replace box and use Format > Font, Paragraph, Style, or Language to attach the search or replacement formatting.

Hyphenation options are Automatic hyphenation, Hyphenation zone (a wider zone means fewer hyphens), and Limit consecutive hyphens; Ctrl+Shift+- inserts an optional hyphen and Ctrl+- a nonbreaking hyphen.

Insert > Page Number > Format Page Numbers sets the number format, Continue from previous section, and Start at values separately for each section.

Ctrl+Space clears character formatting, Ctrl+Q clears paragraph formatting, and Ctrl+Shift+N reapplies the Normal style to the selection.

A linked style acts as a paragraph style on whole paragraphs and as a character style on selections; table styles can be marked as the default for new tables in the document.

Building blocks are stored in Building Blocks.dotx for the user or inside a specific template; Quick Parts > Building Blocks Organizer lists Name, Gallery, Category, and Template for each entry.

Galleries include AutoText, Cover Pages, Equations, Tables, Headers, Footers, Page Numbers, Text Boxes, Watermarks, and Quick Parts; an AutoText entry inserts when you type its name and press F3.

Content control types are plain text, rich text, picture, combo box, drop-down list, date picker, check box, building block gallery, repeating section, and group.

Content control properties include Title (label used in properties and selection lists), Tag (string available to code and XML mapping), Show as, Lock contents, and Lock control.

To let users fill content controls without editing text, enable Developer > Restrict Editing > Editing restrictions > Filling in forms, then choose Yes, Start Enforcing Protection.

Field codes: Ctrl+F9 inserts braces, Alt+F9 toggles code display, F9 updates, Ctrl+F11 locks and Ctrl+Shift+F11 unlocks; common codes include DOCPROPERTY, STYLEREF, REF, SEQ, IF, and MERGEFIELD.

A table of contents is built from heading styles, outline levels, or TC fields; Insert > Table of Contents > Custom Table of Contents sets levels, tab leader, and whether TC entries are included.

Themes are saved as .thmx from Design > Themes > Save Current Theme and contain only theme colors, theme fonts, and theme effects, not styles or document content.

Captions use SEQ fields; Insert Table of Figures builds a list from caption labels, and Insert > Cross-reference creates REF fields that refresh when fields are updated.

Mail merge has three components: the main document, the data source, and the merged output; the Mailings sequence is Start Mail Merge > Select Recipients > Insert Merge Field > Preview Results > Finish & Merge.

Merge rules include If...Then...Else, Next Record, Next Record If, Skip Record If, Set Bookmark, Ask, and Fill-in; each rule is inserted as a field inside the main document.

Finish & Merge > Edit Individual Documents places the merged output in a new document (all records, current record, or a range), while Merge to Printer and Merge to E-mail send it directly.

A data source needs a header row; Excel column names become merge field names, and Match Fields maps nonstandard names to the Address Block and Greeting Line fields.

Mark a Table of Authorities citation with Alt+Shift+I and an index entry with Alt+Shift+X; both create hidden fields that persist in the document.

Track Changes options (Review > Track Changes > Track Changes Options) set markup colors, balloons, and what to display; Accept/Reject applies per change or to all, and Compare or Combine produces a separate output document.

Comments support @mentions, threaded replies, and Resolve; resolving removes the comment from the active list but keeps it stored in the document.

Co-authoring requires the file on OneDrive or SharePoint with AutoSave on; presence indicators show who is editing and changes merge in near real time.

A visible signature line is added with Insert > Signature Line, and a digital signature is applied through File > Info > Protect Document > Add a Digital Signature using a valid certificate.