ICDL Word Processing flashcards
ICDL Word Processing · Build recall with a focused review session.
33 cards. Read the term and the definition here. The deck at the top of this page is optional.
- Undo vs redo shortcut
- Ctrl+Z reverses the most recent action; Ctrl+Y (or Ctrl+Shift+Z) reapplies an undone action. Undo history is cleared when the document closes.
- Save vs Save As
- Save updates the existing file in place; Save As creates a new file or lets you change the file name, location, or format.
- Find and Replace All
- Ctrl+H opens Find and Replace. Replace All changes every matching occurrence at once, while Replace changes only the current match.
- Zoom does not change print
- The zoom control changes only the on-screen magnification. It does not alter font sizes, page layout, or the printed output.
- File extension meaning
- .docx is the editable default Word format, .pdf is fixed-layout for sharing, and .txt stores plain text without formatting.
- Word count dialog
- Reports words, characters with and without spaces, paragraphs, and lines. It can count the whole document or only a selected passage.
- Paragraph mark function
- Enter inserts a paragraph mark (¶) that stores paragraph formatting. Shift+Enter inserts a line break within the same paragraph without a new mark.
- AutoCorrect vs AutoText
- AutoCorrect automatically fixes common typos and capitalisation as you type. AutoText (Quick Parts) inserts reusable stored content such as boilerplate text on demand.
- Template behaviour
- A template supplies pre-set layouts and styles for new documents. Creating a document from a template does not modify the template file itself.
- Spell check underline
- A wavy underline flags a suspected misspelling or grammar issue. The word is not changed until a suggestion is accepted or the entry is ignored.
- Thesaurus function
- Suggests synonyms for a selected word. The document text is only changed when a suggested synonym is explicitly accepted.
- Font size in points
- Font size is measured in points, where one point equals 1/72 of an inch. Body text is commonly set between 10 and 12 points.
- Justified alignment
- Justified text stretches the spaces between words so both the left and right margins are even, unlike left, centre, or right alignment.
- Line vs paragraph spacing
- Line spacing sets the vertical distance between lines inside a paragraph; paragraph spacing sets the space before or after a whole paragraph.
- Hanging indent
- A hanging indent keeps the first line of a paragraph outdented while later lines are indented, a layout commonly used for bibliography entries.
- Style definition
- A named collection of formatting settings applied at once. Editing a style updates every paragraph that uses it, ensuring consistent headings.
- Tab stop leader
- A tab stop sets a horizontal jump position for the Tab key. A leader fills the gap with dots or dashes, as in a table of contents.
- Inline vs floating object
- An inline picture moves with surrounding text like a character. A floating picture is anchored and can have text wrapping applied around it.
- Text wrapping options
- Controls how body text flows around a floating object, for example square, tight, or behind text. Changing wrap alters the object's layout behaviour.
- Table cell operations
- Table cells can be merged to combine adjacent cells or split to divide one cell. Cells can contain text, images, or nested tables.
- Header and footer
- Repeated content at the top or bottom of pages in a section. Page numbers are usually inserted there as an automatically updating field.
- Page break vs section break
- A page break starts a new page within the same section. A section break allows different page setup, such as orientation or headers, within one document.
- Table of contents field
- A generated field built from headings and page numbers. It must be updated after headings or pagination change to stay accurate.
- Mail merge components
- A main document holds fixed text, a data source holds variable records, and merge fields mark where record data is inserted in the output.
- Data source structure
- A table where each row is one record and each column is a field, such as Name, Address, or City, used to personalise merged documents.
- Merge filter and sort
- A filter limits which records are merged, for example one city only. Sorting orders the merged output by a chosen field.
- Finish and Merge
- The final mail merge step that produces output, which can be sent to a new document, the printer, or email recipients.
- Print selection option
- Prints only the highlighted text rather than the whole document. Page range options also allow current page or custom page ranges.
- Page setup controls
- Sets paper size, orientation (portrait or landscape), and margins. These settings affect the printed layout and pagination of the document.
- PDF export tradeoff
- Exporting to PDF preserves layout across systems but is not easily edited. Exporting to .docx keeps the document editable.
- Document properties
- Metadata such as title, author, and keywords saved with the file. It can be viewed or edited before distributing the document.
- Track Changes
- Records insertions, deletions, and formatting edits made by reviewers. Each change can then be accepted or rejected individually.
- Compatibility mode
- Indicates a document saved in an older format. Converting it enables newer features but may alter the existing layout.