ICDL Documents (advanced) cheat sheet

Styles apply a named bundle of character and paragraph formatting; editing the style definition updates every paragraph using it at once.

Paragraph spacing (before/after) is set in paragraph properties, while line spacing controls distance between lines within the paragraph.

A section break (next page, continuous, odd/even page) controls page layout changes such as columns, orientation, and headers within one document.

Keep-with-next binds a heading to the following paragraph so the heading never sits alone at the bottom of a page.

Tab stops can be left, center, right, decimal, or bar; a decimal tab aligns numbers on the decimal separator.

Character-level formatting includes font, size, bold/italic, and character spacing; paragraph-level includes alignment, indents, and spacing.

Indent markers on the ruler: top triangle sets first-line indent, bottom triangle sets hanging indent, square moves the whole indent.

Reveal formatting/hidden marks display paragraph marks, spaces, and section breaks without printing them.

A bookmark names a location or selection; a cross-reference to that bookmark updates automatically when fields are refreshed.

Field codes (such as page number, date, or cross-reference) show a stored result; press the update-fields key to refresh them before printing.

A table of contents is built from paragraphs assigned heading styles or from a specified outline level, not from manually typed entries.

Captions label figures and tables; inserting a caption with a numbering field lets later insertions renumber automatically.

Footnote text appears at the bottom of the page where the reference mark sits; endnote text collects at the end of the document or section.

Hyperlinks consist of display text plus a target (URL, file path, bookmark, or email address); the target is edited separately from the text.

A cross-reference can point to a heading, bookmark, footnote, endnote, caption, or numbered item and can show only the number or the full text.

Templates store styles, page setup, and boilerplate content; a new document created from a template inherits those settings.

Mail merge combines a main document with a data source; merge fields map to column names in the source, and rules can conditionally include text.

AutoText/building blocks store reusable content chunks that insert by name, reducing retyping of repeated phrases.

Find and Replace can target formatting and special characters (paragraph marks, tabs) in addition to plain text.

A macro records or scripts a sequence of commands; it runs in the document context and can be assigned to a toolbar button or shortcut.

Document properties (title, author, subject, keywords) are metadata stored with the file and used by search and file-management tools.

Spell/grammar checking flags items against a dictionary and language setting; the language attribute of text controls which dictionary is applied.

Track Changes records insertions, deletions, and formatting changes as revisions attributed to a reviewer until they are accepted or rejected.

Comments are annotations attached to a range of text; they are not part of the document body and do not print unless deliberately included.

Accepting a revision makes the change permanent; rejecting restores the original text or formatting.

Comparing two documents produces a third document showing the differences as tracked revisions.

Merging combines revisions from multiple reviewed copies of the same original into one document.

Protection options include read-only, comments-only, and form-field editing; a password restricts removal of the restriction.

The document author can restrict formatting to a selected set of styles so reviewers cannot introduce new formatting.

Print settings: page range (all, current page, selection, custom range), copies, collation, and single- versus double-sided printing.

Print preview shows the paginated result including margins, headers, and page breaks before output.

Headers and footers repeat on each page of a section; different first-page and odd/even settings create separate header/footer content.

Page numbering fields can start at a chosen value and continue or restart per section.

Export to PDF fixes the layout for sharing; tagged/accessible PDF preserves heading structure for screen readers.

A watermark is placed in the header layer so it appears behind body text on every page of the section.

Print scaling (fit to page, pages per sheet) changes output size without altering the underlying document layout.