ICDL Documents (advanced) flashcards
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- Paragraph style
- A named set of paragraph-level and character formatting stored in the document; applying it formats all text in the paragraph, and editing it updates every paragraph that uses it.
- Section break
- A document divider that starts a new section, allowing different page orientation, columns, margins, or headers within a single document.
- Keep with next
- A paragraph property that prevents a page break between the paragraph and the one that follows, commonly used so a heading stays with its body text.
- Decimal tab stop
- A tab alignment that positions text so the decimal separator lines up vertically, useful for aligning columns of numbers of differing length.
- Hanging indent
- A paragraph format where the first line starts at the left margin and subsequent lines are indented, typical for bibliography entries and bulleted lists.
- Line spacing
- The vertical distance between lines of text within a paragraph, set as single, 1.5, double, or an exact point value.
- Reveal formatting marks
- A view setting that displays non-printing characters such as paragraph marks, spaces, tabs, and section breaks to help diagnose layout problems.
- Bookmark
- A named reference to a location or selected text in a document, used as a navigation target and as the anchor for cross-references and hyperlinks.
- Cross-reference field
- A field that inserts text such as a heading number, caption, or page number and can be refreshed to reflect changes elsewhere in the document.
- Table of contents field
- An automatically generated list of headings built from applied heading styles or outline levels, refreshable to include new or changed entries.
- Caption
- A numbered label attached to a figure, table, or equation; using an automatic numbering field lets later captions renumber when new ones are inserted.
- Footnote versus endnote
- A footnote places its note text at the bottom of the page containing the reference mark; an endnote collects note text at the end of the document or section.
- Hyperlink target
- The destination a hyperlink points to, such as a web address, a file path, an email address, or a bookmark inside the current document.
- Update fields
- The command that recalculates stored field results, such as page numbers, cross-references, and tables of contents, so displayed values match current content.
- Template
- A reusable file containing styles, page setup, and boilerplate content from which new documents are created, inheriting those stored settings.
- Mail merge
- A process combining a main document with a data source so that merge fields are replaced by each record's values to produce personalized copies.
- Merge field
- A placeholder in a main document that is replaced during mail merge by the value of the matching column in the connected data source.
- Building block
- A saved reusable piece of content, such as a standard clause or address block, stored with a name so it can be inserted quickly by selecting it.
- Macro
- A recorded or scripted sequence of commands stored with the document or template that can be run repeatedly to automate routine editing tasks.
- Document properties
- Metadata stored with a file, including title, author, subject, and keywords, used for searching, organizing, and identifying documents.
- Find and replace formatting
- A search option that locates text by its formatting attributes, or replaces found text with new formatting, rather than matching characters only.
- Track Changes
- A review mode that records insertions, deletions, and formatting edits as attributed revisions until a reviewer accepts or rejects each one.
- Comment
- An annotation attached to a text range or object, stored separately from the document body and used for questions or notes during review.
- Accept versus reject revision
- Accepting a tracked change makes it part of the document permanently; rejecting it removes the change and restores the original text or formatting.
- Compare documents
- A feature that takes two versions of a document and produces a third showing the differences between them as tracked revisions.
- Merge reviewed copies
- A feature that combines tracked revisions from several reviewers' copies of the same original document into a single consolidated file.
- Formatting restrictions
- A protection setting that limits reviewers to an approved list of styles, preventing them from applying unapproved formatting to the document.
- Print range
- The selection of pages sent to the printer, which may be all pages, the current page, a highlighted selection, or a typed page range.
- Different first page
- A section setting that gives the first page its own header and footer, commonly used to suppress a page number on a title page.
- Page numbering restart
- A section property that sets the starting page number, allowing numbering to begin again at one in a new section of the same document.
- PDF export
- Saving a document in a fixed-layout format that preserves appearance across systems; tagged export retains heading structure for accessibility.
- Watermark
- Faint text or an image placed in the header layer so it appears behind the body text on every page of the section, often marking status.