ICDL Documents (advanced) key terms

A saved set of formatting choices, such as font, size, colour and spacing, that can be applied to text in one step and updated everywhere it is used.

A built-in style applied to section titles so the document has a consistent look and so the titles can be collected automatically into a table of contents or navigation pane.

A named combination of fonts, colours and graphic effects that changes the overall appearance of a whole document while leaving the text content unchanged.

A pre-designed starting file containing layouts, styles and placeholder text that is opened to create a new document of a particular type without rebuilding its formatting.

The amount of blank space set before or after a paragraph, which separates blocks of text without inserting empty paragraph marks.

The vertical distance between consecutive lines of text within a paragraph, commonly set to single, 1.5 or double spacing.

The distance a paragraph or its first line is pushed in from the left or right margin, often used to set apart quotations or lists.

A marker on the horizontal ruler that tells the cursor where to jump when the Tab key is pressed, allowing text to be aligned in columns.

The way text is positioned between the margins, such as flush left, centred, flush right or justified so both edges are straight.

A list in which each item is preceded by a symbol such as a dot, used when the order of the items does not matter.

A list in which items are automatically preceded by sequential numbers or letters, used when the order or count of items matters.

A list with several levels of indentation and different markers per level, used for outlines where items contain sub-items.

A marker that divides a document into parts that can have different page setup, such as orientation, columns or headers, from the parts around them.

A marker that forces the following content to start on a new page, rather than letting it flow automatically.

A named marker placed at a location in a document so that a hyperlink, cross-reference or the reader can jump straight to it.

Clickable text or an object that, when activated, opens another location in the same file, a different file, or a web address.

A field that points to an item elsewhere in the document, such as a heading, figure or table number, and can be refreshed if that item changes.

An automatically generated list of a document's headings with their page numbers, built from heading styles and refreshable when the document changes.

A short label attached to a table, figure or illustration, usually numbered automatically, so the item can be referred to in the text.

An automatically generated list of a document's captions with their page numbers, used to help readers locate illustrations and tables.

A note placed at the bottom of the page it refers to, linked to the main text by a small reference mark, typically used for citations or comments.

A note collected at the end of the document or section rather than at the foot of the page, linked to the main text by a reference mark.

A reference in the body text acknowledging the source of a statement or idea, which is expanded in a bibliography or reference list.

A list at the end of a document giving full details of the sources cited in the text, usually arranged in a consistent order and format.

A placeholder in a document that the program fills in automatically, such as a page number, date or cross-reference, and which can be updated.

A feature that combines one main document with a data source so that a personalised copy is produced for each record, such as a letter per recipient.

The file or table holding the records, such as names and addresses, that a mail merge uses to fill in each copy of the main document.

A placeholder inserted in a main document that is replaced by the matching value from each record when a mail merge is run.

A recorded or written sequence of instructions that can be run with one action to repeat a routine series of steps automatically.

A key or key combination that performs a command directly, avoiding the need to find it on the ribbon or in a menu.

An interactive element such as a check box, drop-down list or text box that lets a reader enter or choose content in a document.

A mode in which every insertion, deletion and formatting change is recorded and shown, so a reviewer can see what was altered and by whom.

A note attached to a selected piece of text that appears in a side margin for discussion, without altering the actual content of the document.

The actions that turn a tracked change into permanent text or discard it, used to finalise a document after review.

A person who reads and comments on a shared document, whose name is attached to the comments and tracked changes they make.

A setting that restricts what others may do to a document, such as limiting edits to comments or requiring a password to open or modify it.

The areas repeated at the top and bottom of each page, typically holding page numbers, document titles or logos.

The automatic insertion of page numbers into a header or footer, with control over the starting number and the numbering format.

An on-screen view showing how the document will look on printed pages, allowing layout problems to be spotted before printing.

Saving a document in a fixed-layout file format that preserves its appearance and is widely used for sharing or printing final copies.

The selected range of cells or pages that is set to be printed, so that other content in the file is left out of the printout.