SAP S/4HANA MM flashcards

32 cards. Read the term and the definition here. The deck at the top of this page is optional.

Purchasing document type

Customizing object that determines the number range, field selection (field reference), allowed item categories, tolerance limits and text/change document handling for a purchasing document.

Field reference key

Stored in the purchasing document type; it controls field selection by marking each field as suppressed, display, required or optional when documents of that type are created.

Release strategy

Combination of release codes, release indicators and prerequisite codes assigned to a purchasing document via classification; the document becomes effective only after all required releases are granted.

Purchase order item category

Classifies a PO item and fixes its procurement behavior, such as whether goods receipt and invoice receipt are required and whether a material or a service is entered.

Account assignment category

Determines which controlling object a purchase order item is charged to (cost center, order, WBS element, asset) and which account assignment fields are mandatory.

Number ranges for purchasing

Internal or external number intervals assigned per purchasing document type in Customizing; external intervals allow the user to enter the document number manually.

GR-based invoice verification

Indicator on the PO item, defaulted from the vendor master or info record, that requires an existing goods receipt before an invoice can be posted for that item.

Movement type 101

Goods receipt against a purchase order or production order into unrestricted stock; it creates material and FI documents and increases the PO history quantity.

Movement type 301

Transfer posting of material stock from one plant to another within the same company code; no billing occurs but stock value may change if prices differ.

Special stock indicator K

Identifies vendor consignment stock held on the company's premises but remaining the vendor's property until it is withdrawn from consignment.

Cycle counting indicator

Material master field that groups materials into counting classes; it determines how many physical counts per year are performed for the material.

Posting block in count

Flag set by the physical inventory count document that prevents goods movements for the material until counts are entered and differences are posted.

MI07

Transaction that posts physical inventory differences; it creates an inventory difference document and posts gains or losses to the inventory difference account.

GR/IR clearing account

Interim account debited by the goods receipt and credited by the invoice receipt; remaining balances are cleared with MR11 or the automatic clearing program.

Three-way match

Comparison of purchase order price and quantity, goods receipt quantity and invoice amount and quantity; deviations beyond tolerance cause the invoice to be blocked.

Tolerance key BD

Company-code-level tolerance for an absolute small difference amount; invoice differences below this amount are accepted without blocking the invoice.

Evaluated Receipt Settlement

Automatic invoice creation from the goods receipt when the ERS indicator is set in the PO item or vendor master; no supplier invoice document is entered manually.

MR8M

Transaction that cancels an invoice document; the reversal creates a reversing document and restores the open GR/IR balance for the affected items.

MRBR

Transaction used to release invoices that were blocked by tolerance checks once the blocking reason such as price or quantity variance has been clarified.

Valuation area

Organizational unit for which material stocks are valuated; in SAP S/4HANA the valuation area is always the plant.

Moving average price

Price control V; the stock value changes with each receipt at the actual purchase order price and price differences are absorbed into the stock value.

Standard price

Price control S; stock is always valuated at the fixed standard price, so purchase price deviations are posted to price difference accounts instead of stock.

Transaction key BSX

Account determination key for the stock account in OBYC; combined with account modifier and valuation class it identifies the G/L account to be posted.

Valuation class

Entered in the material master accounting view and links the material to a group of G/L accounts; permitted classes depend on the material type's account category reference.

Split valuation

Function that allows one material to be valuated separately by valuation type, for example by origin or grade, each with its own price control and stock value.

Purchasing info record

Master record linking vendor, material and purchasing organization; it stores price conditions, tolerances, reminder levels, planned delivery time and GR-based invoice verification defaults.

Source list

Plant-level list of permitted suppliers for a material with validity dates and MRP, fixed and blocked indicators; it controls automatic source determination during purchasing and MRP.

Quota arrangement

Master data that distributes material requirements among several sources using quotas and quota ratings; it is applied when the quota arrangement usage indicator is set.

Consignment procurement

Item category K with special stock K; goods receipt creates no vendor liability, and withdrawal is valuated with the consignment info record price and settled via MRKO.

Subcontracting

Item category L process where components from the subcontracting BOM are provided to the vendor in special stock O and consumed when the finished material is received.

Stock transport order

Purchase order with document type UB used to procure material from another plant; movements are goods issue 351 and goods receipt 101, or 641 with an SD delivery.

Third-party order

Item category S process in which no goods receipt or own stock occurs; the vendor ships directly to the customer and the invoice is posted referencing the purchase order.