Ausbilderprüfung exam-day guide
Ausbilderprüfung · Prepare for the day ahead.
Your checklist
Invitation and registration confirmation
Bring the provider's invitation or your registration confirmation, printed if instructed; it should show date, time, address, room and any arrival instructions.
Valid photo ID
Bring an official photo ID; confirm with the provider which documents are accepted (for example national ID card, passport, or residence permit).
Training plan (Unterweisungsentwurf) and required copies
Prepare your written training plan and confirm with the provider how many copies are required, whether it must be submitted in advance, and whether digital submission is accepted.
Presentation materials and handout
Bring your prepared materials (for example handout, worksheets, moderation cards) and confirm the required number of copies for examiners and the role-player.
Digital backup of all files
Save every file on a USB stick and also in cloud storage or your email; export presentations to PDF so formatting survives a different computer.
Any required forms or declarations
Ask the provider whether you must bring signed forms, such as a declaration that the training plan is your own work or a consent for the practical assessment.
Writing materials and notepad
Bring a pen and a small notepad for last-minute notes and for jotting down questions during the professional discussion.
Silent timer or watch
Bring a silent watch or timer to keep to your time; confirm with the provider whether a phone may be used as a timer.
Professional attire
Dress as you would for a trainer role in your sector: neat, comfortable and appropriate for standing, speaking and interacting with a role-player.
Travel and arrival plan
Check the route, transport connections and buffer time; aim to arrive early, and confirm with the provider what arrival time is expected.
Knowledge of on-site equipment
Confirm which equipment the provider supplies (laptop, projector, flipchart, pinboard, moderation kit) and what you must bring yourself.
Role-player arrangements
Confirm whether the provider supplies a role-player for the training unit or whether you must bring a suitable person yourself.
Plan the day
Confirm all logistics in writing: date, time, address, room, arrival time, ID requirements and contact person. Check any submission deadline for the training plan and send or upload it if required.
Rehearse the training unit aloud with a timer and a test listener; trim content so you can finish within the time limit, and prepare a simple fallback if a medium or activity does not work.
Review core topics for the professional discussion (Fachgespraech), such as the training plan, selection of applicants, legal framework, training methods and assessment; prepare short examples from your own practice.
Test your files and media, export them to PDF, and create both a USB backup and a cloud or email backup. Print the required number of copies of your training plan and handout.
Pack your bag: ID, invitation, printed training plan and copies, handout, USB, notepad, pen and timer. Check page numbers and legibility of every printed document.
Prepare clothing and check the travel route and weather. Avoid learning entirely new content; instead, rehearse your opening and closing sentences and review your own notes.
Get enough sleep. If you plan to use a phone as a timer or for notes, confirm once more that devices are permitted in the examination room.
Eat something and arrive early as agreed with the provider. Check in, ask where to wait and where you may set up, and silence your phone.
Set up and test the equipment you will use, arrange the room if permitted, and keep your materials in the order you will need them.
Greet the examiners and the role-player, confirm the procedure and any time signal, then state the topic, goal, target group and structure of your training unit.
Conduct the training unit interactively: involve the role-player, ask questions, check understanding and keep an eye on the time. If a step runs long, move on calmly rather than rushing the ending.
In the professional discussion, answer concisely and in a structured way, give practical examples, and say clearly when you do not know something rather than inventing an answer.
Thank the examiners, leave materials or copies only if instructed, and leave the room as directed.
Rules to check
Follow the examiners' instructions and the provider's house rules; if anything is unclear, ask before acting.
Carry valid photo ID and confirm with the provider which documents are accepted and whether identification must be shown at check-in.
Arrive on time; ask the provider in advance what happens if you are delayed, because late arrival may be treated as non-appearance under the provider's rules.
Switch off mobile phones and keep them out of sight unless the provider explicitly permits a device as a timer or aid.
Ask the examiner before leaving the room during your examination slot, and follow the provider's instructions on breaks and waiting areas.
Assessment criteria and weighting differ between providers; confirm the structure and scoring with your provider rather than relying on hearsay.
Submit only your own work; if you use sources, mark them clearly, and do not present a copied training plan or handout as your own.
Treat examiners and any role-player professionally; do not record audio or video unless you have explicit permission.